Meeting Minutes

Council Meeting Summary: March 13, 2019

The regular meeting of Magnolia Village Council was called to order March 13, at 7:00
PM at the Magnolia Village Hall by Mayor Leach. All council members were present.
Also in attendance were Police Chief Jeff Hager and Cindy Mayle.

 The Fiscal Officer’s Report showed a balance of $320,132.62 in all funds.
Outstanding bills to be paid totaled $6,532.19.
 Village worker Mat Hawk’s report informed council that he has applied the
remaining cold patch to pot holes. He is readying equipment for mowing and
trimming. There are numerous catch basins to be repaired.

Old Business
 Councilperson Claudia Rogers has secured funds to purchase 26 snow flakes to
be installed next fall for the winter season. Current decorations are to be taken
down soon and the banners will be installed.

New business
 Council received the resignation of Fiscal Officer Kathy Sickafoose who cited that
she does not have enough time to devote to the job as she is the owner of Salon 54. Council accepted her resignation with regret.
 Council voted to contract with Reilly Sweeping to clean village streets before
Memorial Day.
 Council approved an agreement with Nimishillen Township for dispatching
services for the year.
 Council hired Cindy Mayle as fiscal clerk commencing April 1.

Committee reports
 Safety Committee chairman Jim Hunter reported that the police department
worked 241.5 hours in Magnolia and 191 hours in East Sparta. There was a total
of 43 traffic stops,8 traffic arrests, no juvenile traffic cases, three misdemeanor
arrests no felony arrest and 48 calls for service in the two villages. Juveniles
who broke into the East Sparta Post Office have been apprehended and
arrested.
 Cemetery Committee chair, Claudia Rogers, noted that no money was collected
in February. Sonny Fitzsimmons will probe one gravesite to determine if it is
occupied.
 Finance Chairman Jim Miller reported that the year-end report has been sent to
Columbus.
 Streets and Alleys Chairman Grant Downes is in contact with the Corps of Engineers who have assured him that Chaddock Place will be restored when weather permits. He will
seek an estimate to patch the pot holes on village streets.
 Parks and Public buildings chairman, Eric White stated that the renovation of the
bathroom at Village Hall has begun. He will also secure estimates to repair the
windows on the second floor.

Council Meeting Summary: February 13, 2019

Magnolia Village Council
Regular Meeting February 13, 2019

The regular meeting of Magnolia Village Council was called to order February 13, at
7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were
present. Also in attendance were Village worker Matt Hawk, Fire Chief Donnie
Nicholson, and Stark County Treasurer Alex Zumbar.

Alex Zumbar, Stark County Treasurer, outlined a new program for Stark County’s Homeowners. The Fix-It Funds Program is designed to help taxpayers repair or remodel their homes at interest rates up to 2% below the bank’s current rate. The loans may be used for repairs, remodeling, property upgrades and code compliance with few restrictions. The program is for owner occupied dwellings with a home value (not including land) of $250,000 or less. The loans may range from a minimum of $5,000 to a maximum of $50,000. Three banks in Stark County are in the program: Westfield Bank, First Commonwealth, and Farmer’s National Bank. More information may be obtained by visiting the Treasurer’s website at http://www.starkcountyohio.gov/treasurer.

 The Fiscal Officer’s Report showed a balance of $323,678.68 in all funds.
Outstanding bills to be paid totaled $8, 856.81.
 Village worker Matt Hawk informed council that he has applied 1 ton of patch as
weather has permitted and he repaired the leaf blower and snow blower.

New business
 Councilperson Claudia Rogers stated that she is working on getting more
snowflake decorations for the village streets. She has commitments for 12 and
will need 8 more to finish North Main and Harrison Streets. Anyone wanting to
sponsor a snowflake may contact her for more information.
 Heard a resident complaint about a property on Harrison Street.
 Council was informed that the Stark County Health Department, due to increased
costs is requesting an increase in contributions by political subdivisions over the
next five years. Based on the population of the Stark County portion of Magnolia
this would mean an increase of $300 per year by 2024.

Committee reports
 Safety Committee chairman Jim Hunter reported that the police department
worked 314 hours in Magnolia and 206.5 hours in East Sparta. There was a total
of 50 traffic arrests, 8 juvenile traffic cases, three misdemeanor arrests one
felony arrest and 35 calls for service in the two villages. He recommended that
Curtis Gutscher be hired as an auxiliary patrolman.
Fire Chief Donnie Nicholson gave a report of the Fire Department’s activities for 2018. There was a total of 64 incidents during 2018 with an average of 5
firemen responding. The overall average response time was 6 minutes and 13
seconds from the time of the call until the vehicle left the station. ISO completed
its analysis of the structural fire suppression delivery system in Magnolia. Our
classification is three. The Public Protection Classification Program plays an
important part in the underwriting process at insurance companies. Nicholson stated that volunteers are needed of anyone above the age of 18 whether male
or female. You may contact the Fire department for information.
 Cemetery Committee chair Claudia Rogers noted that $350 was collected in
January.
 Finance Chairman Jim Miller went over the appropriations for 2019 and council
passed the Appropriations Ordinance for 2019.
 Streets and Alleys Chairman Grant Downes complimented worker Matt Hawk for his work during the recent snowstorms. He stated that we have purchased additional road salt. The
Corps of Engineers are working at the levee on the east side of Main Street. The
work has left Chaddock place a muddy mess. The Corps will see that the
situation is resolved as weather permits.

Ordinances
 In addition to the Appropriations Ordinance council adopted the Model
Municipal Code for 2019 and an ordinance to transfer funds between
accounts.

Council Meeting Summary: January 9, 2019

Magnolia Village Council
Regular Meeting January 9, 2019

The regular meeting of Magnolia Village Council was called to order January 9th, at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present.

Reorganization
Council readopted its rules.
Standing Committees were appointed by Mayor Leach:
 Finance: Jim Miller Chairperson
 Safety: Jim Hunter Chairperson
 Streets and Alleys: Grant Downes Chairperson
 Utilities: Jessica Miller Chairperson
 Cemetery: Claudia Rogers Chairperson
 Parks and Public Buildings: Eric White Chairperson
Councilperson Jim Miller was elected President pro tempore.
Mayor Leach was appointed to the Stark County Regional Planning Commission and Council person Grant Downes was appointed to the Carroll County Regional Planning Commission.

Mayor Leach appointed the following officials for 2019:

Zoning Inspector: Alan Tozzi
Cemetery Clerk: Tim Costello
Disaster Services Director and Fire Safety Officer: Donnie Nicholson, Jr.
Street Commissioner: Jeff Hager
Representative to SCOG: Mayor Leach with Jeff Hager Alternate
Member of the Records Commission: Janet Rogers
Representative to QUAD: Jerry Schilling

Council set the 7:00 p.m. on the second Wednesday of each month as its regular meeting time at the Village Hall.

In other business council learned that there is a balance in all funds of
$317,879.00 in all funds.
The police department spent 279.5 hours in Magnolia and 145 hours in East Sparta during December.
Authorized $11,498.75 in bills to be paid.

Council Minutes: December 12, 2018

Magnolia Village Council
Regular Meeting December 12, 2018

The regular meeting of Magnolia Village Council was called to order December
12, at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present.

Visitor: LeAnn Vucovich of the Sandy Valley Drug Awareness Initiative informed Council of their program. She showed posters that were on display at the recent Boo at the School. Over 75 youngsters signed the pledge cards to be drug free. She noted that the organization meets the third Tuesday of the month at the Magnolia Police Department. Anyone interested is invited to attend.

Council was visited by Christmas Carolers from the Magnolia United Methodist
JUMP program. Their visit was very well received by Council.

Minutes: The minutes of the regular meeting of November 14th were approved.

Fiscal Officer’s Report
Mayor Leach read the report showing cash balance of $ 402,236.07 in all funds. Bills totaling $14,759.74 were approved to be paid.

Village Worker Report:
Matt Hawk reported that the banners had been changed and the Winter decorations have been installed on the light poles. The leaf pick-up has been completed. Limestone has been spread around the recycling bins and the paper bin at the Village Park. He noted that there are some potholes that need attention. Councilman Downes will provide a list for him. The heater at the Village Garage is still not working properly.

Old Business:
The loan for the paving project, police radio system has been secured.

New Business:
Passed an ordinance approving the police contract with the Village of East Sparta.
Councilman Downes informed council of our presence on social media. Our Facebook account has been visited nearly 7,000 times by over 2,800 visitors. Our website has been viewed over 2,300 times during 2018.

Committee Reports
Finance: The budget certificate from the Stark County Budget Commission was received showing a total of $1,133,604.13 budgeted in all funds for 2019.
Streets and Alleys: Councilman Downes reported that holiday decorations will be put up the first week of December.
Parks and Public Buildings: Nothing new to report.
Safety: Councilman Hunter gave the report noting that 147.5 hours were spent in East Sparta and 266.5 hours in Magnolia. There were 39 traffic stops, five traffic arrests no OVI arrests and three misdemeanor arrests in both East Sparta. There were a total 19 calls for service in both villages. Hunter announced that the police station in the old fire station is nearing completion. The new radio system should be operational by January 1.
Cemetery: Councilperson Rogers stated the cemetery received $1000 for the month of November.
Utilities: Councilperson Jessica Miller reported that three non-working street lights have been reported to First Energy.

Resolutions and Ordinances
Several year end resolutions and ordinances were passed including:
a) Resolution to amend the appropriations ordinance
b) Ordinance to transfer funds among several accounts
c) Ordinance to set Temporary Appropriations for 2019
d) Ordinance for a supplemental contract with the Volunteer Fire
Department
e) Ordinance to contract with the Stark County Public Defender

Mayor’s Report
Mayor Leach thanked council for its cooperation during the past year and set the reorganizational meeting for January 9, 2019 preceding its regular meeting.
Cookies provided by former Clerk-Treasurer Lorrie Clevenger were
enjoyed following the meeting.

Council Meeting Summary: November 14, 2018

Magnolia Village Council
Regular Meeting November 14, 2018

The regular meeting of Magnolia Village Council was called to order November
14, at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council
members were present

Visitor: Major D. L. Anderson of the Stark County Sheriff’s office informed
council of the Stark/MARCS public safety communications system. This radio
system will allow first responders to communicate with one another throughout
the county and the state of Ohio. The system would allow our police to
communicate with our own officers and with Stark County deputies. With the
12 towers in Stark County there will be 99.9% coverage in the county. The
MARCS system will also give us the same coverage with Carroll County. The
system will be up and running on January 1, 2019. Council authorized Chief
Hager to make arrangements to join the Stark/MARCS system.

Richard Bartlett a resident of Elson Street thanked council for the paving work
which was done recently.

Minutes: The minutes of the regular meeting of October 10th were approved.

Fiscal Officer’s Report:
Mayor Leach read the report showing cash balance of $ 382,915.54 in
all funds. Bills totaling $10,431.61 were approved to be paid.

Village Worker Report:
Matt Hawk reported that the bed on the dump truck has been repaired.
The transmission issues with the Gator along with furnace problems at
the village garage have been resolved. A catch basin on Levee Circle
has also been repaired.

Old Business:
The structure on South Elson has been secured and trees and other
vegetation around the building have been removed.
Leaf pick-up will continue on Monday’s and Wednesdays into December
because of the late fall.

New Business:
The Holiday Parade will be in Waynesburg on November 23 at 6:00 p.m.
Council authorized the Mayor and clerk to borrow up to $60,000 to pay
costs incurred with the recent paving, the new radio system and
construction of a wall in the old fire station which will become the police
office and garage.

Committee Reports
Utilities: Councilperson Jessica Miller two non-working street lights
on Plum Street have been reported to First Energy.
Finance: Council approved borrowing up to $60,000 from the Bank
of Magnolia Co.
Streets and Alleys: Councilman Downes reported that holiday
decorations will be put up the first week of December.
Parks and Public Buildings: Councilman White stated that the Clean
up day went well. Four dumpsters were filled. He thanked Sandy
Valley Sanitation for providing the dumpsters.
Safety: Councilman Hunter gave the report noting that 113.5 hours
were spent in East Sparta and 344.5 hours in Magnolia. There were
43 traffic stops, seven traffic arrests no OVI arrests and two
misdemeanor arrests in both villages. Hunter also recommended
that officer Ron Gilbert be moved from Auxiliary to paid status.
Cemetery: Councilperson Rogers stated that mowing for the season
has been completed. The cemetery received $500 for the month of
October.

Mayor’s Report:
Mayor Leach read a thank you note from former Clerk-Treasurer Lorrie
Clevenger.

Council Minutes: October 10, 2018

MINUTES
MAGNOLIA VILLAGE COUNCIL
REGULAR COUNCIL MEETING OCTOBER 10, 2018

The Regular Meeting of Magnolia Village Council was called to order on October 10, 2018 at 7:00 PM by Mayor Robert Leach. Members present were Jim Miller, Claudia Rogers, Jessica Miller, Jim Hunter, Grant Downes, and Eric White. Also present were Jeff Hager, Lorrie Clevenger, Kathy Sickafoose and Matt Hawk.

Visitors
Jay Herstine, President of the Board of Public Affairs was present and informed council that the fire department was almost out of the building and asked that we switch Columbia Gas from Fire Department to Village Hall.

Donnie Nicholson also present and advised he still has stuff in the old fire department building and will work on cleaning it out. Donnie Nicholson spoke on Fire Prevention week and its importance in the community.

Connie Johnson, new resident to the village, introduced herself and said she was looking forward to getting involved in the community.

Joel Bender, from Whitaker-Myer insurance spoke in regards to liability insurance and premium costs. Acknowledged Village 11 years with the company. Spoke on the importance of having Cyber Security training or protocol in place to secure safety for village content and internet use. We will continue coverage with their company at this time. Lorrie to call for breakdown of premium. Paperwork for bonding Kathy was signed and submitted.

Minutes – White moved and Hunter seconded to approve the minutes of the September, 12, 2018 meeting. All ayes.

Clerk-Treasurer’s Report – Rogers moved and Jim Miller seconded to approve the Clerk Treasurer’s Report. All ayes.

Mat Hawk’s Report- Bed of dump truck has a hole in it. Approved to repair and to reach out to Tom Trussel in regards. Issues with the Gator and requested purchase of new battery. Mayor Bob Leach approved. Issue with hedge trimmers discussed in which Mat advised parts are not available. Would like to purchase new? Mower does not have any suspension; springs were tried and Mat will look into air bladder. Streets not being paved will get asphalt repair. Loose boards at pavilion at the park and bingo stand will be replaced.

Old Business
McNutt property given 60-day notice regarding mowing and currently nothing has been done. Kevin to look at file again.

New Business
Leaf pick up will be Mon and Wed and leaves are to be set at the curb.

Salt left over from last year is approximately 2 semi loads remaining. Mat to reach out to Sandy TWP as needed.
Trick or Treat will be Oct 31 from 6-7 with bonfire to follow at the park presented by the Lion’s Club.
Jeff Hager advised; 40 traffic citations issued, 23 from magnolia, 7 arrests, 1 OVI in E. Sparta and 3 misdemeanors.

Committee Reports
Cemetery-Chairperson Rogers reported Caleb is keeping up with the mowing. No other issues or concerns.
Utilities– All 5 street lights/poles are fixed.
Finance– Chairperson Jim Miller advised we will need to borrow $20,000-$25,000 to start paving. Health Ins going up 18.7% in premium. Jim is going to call Mike Sessor for options on dental.

Streets and Alleys– Chairperson Grant Downes advised paving is set to begin end of October or sooner for N. Lynwood, S. Lynwood and N. Elson. Suggested flyers on the doors advising those on streets affected. Patching will also take place on additional streets not being resurfaced. Noted Elson street has bad spots and will need filled. ODOT training has great online info if anyone interested.
Parks and Public Bldgs.– Dugouts are done. Stumps are done and all cleared up. Dumpsters will be in the same spot as last year on Nov 3 from 8:00 am to 3:00 pm. Bonnie will be putting this on the board by Taggarts. No paint, appliances or tires will be accepted. Grant will put this on Facebook. Mat will be contact for any issues or concerns.

Solicitor’s Report – NONE

Consideration of Ordinances
Jessica Miller moved and Roger’s seconded in hiring of Kathy Sickafoose.
ORD # 10-18-16
Jim Miller moved and Eric White seconded in transfer of funds. ORD # 10-18-17

Action on Bills
Rogers moved and White seconded to pay the bills as presented by the clerk. All ayes.

Mayor’s Report
Mayor Leach advised flushing of hydrants will be on October 15, 2018.
Thank you to the Fire Department and acknowledged what a great dedication ceremony.
All present invited to celebrate the years of service Lorrie Cleveger has served. Lorrie will continue to serve on the Water Board as Clerk.

Meeting adjourned at 8:32 P.M.

___________________________ __________________________

Robert Leach, Mayor                            Kathy Sickafoose, Fiscal Officer

Council Meeting Summary: September 12, 2018

Magnolia Village Council
Regular Meeting September 12, 2018

The regular meeting of Magnolia Village Council was called to order September
12, 2019 at 7:00 PM at the Magnolia Village Hall by Mayor Leach. Members
present were: Jim Miller, Claudia Rogers, Eric White and Jessica Miller.
Absent were: Jim Hunter, Grant Downes, Solicitor Kevin L’Hommedieu, and
Worker Matt Hawk. Also present were Clerk Lorrie Clevenger, Chief Jeff Hagar
Board of Public Affairs member Jay Herstine and Kathy Sickafoose.

Visitor: The Board of Public affairs will contract a company to repair and clean
the water tower. This will necessitate draining the tower as work is being done.
Water service will not be disrupted. Water customers will be notified of the time
and duration of the repairs. The Board received a grant for an electric
generator to supply power to the water treatment plant in case of a disruption of
electric power. They will run the wells by a portable generator if electric power
is off.

Minutes: The minutes of the regular meeting of August 8th were approved.

Clerk-Treasurer’s Report
 Mayor Leach read the report showing cash balance of $ 393,999.91 in
all funds.

Village Worker Report:
 Matt Hawk was absent from the meeting, he has been catching up with
mowing and will do asphalt work this week.

Old Business
 The dedication of the new fire station will be held on Sunday September
30th from 2:00 pm to 4:00 pm. The public is invited to the dedication.
The station will be open for the afternoon.
 Clerk-Treasurer Lorrie Clevenger will formally retire her position after
nearly 28 years at the October 10 th meeting. At that time Kathy
Sickafoose will assume the duties of Village Fiscal officer. Clevenger
will retain her position as Clerk of the Board of Public Affairs.

New Business:
 Repairs of the Dodge Police cruiser were approved in the amount of
$1,125.45.
 Discussion of the condition of the Park Place, an alley between Plum
and Elson Streets was held. Council will solicit an opinion as to how to
proceed.

Committee Reports
 Cemetery: Councilperson Rogers reported $1,525 was received for
services in August.
 Utilities: Councilperson Jessica Miller had nothing to report.
 Finance: Councilman Jim Miller reported that the tax settlement has
been received from Stark County.
 Streets and Alleys: Bids for the resurfacing of North Linwood, South
Linwood and North Elson Streets will be opened at a special meeting
on September 19, at 7:00 p.m.
 Parks and Public Buildings: Councilman White reported that one
stump remains to be removed from the trees that were cut down at
the Village park.
 Safety: Chief Hager presented the report. He recommended
appointing Ronald Gilbert and James Amendolar as auxiliary police
officers. He also recommended promoting Patrolman Zachery
Vanvoorhis from auxiliary status to a paid position.

Mayor’s Report
 Mayor Leach read a thank you note from the Sandy and Beaver Canal
Society for the use of the Village Park and facilities for Canal Days. She
noted especially Council persons Grant Downes, Eric White and Claudia
Rogers for their work.

The meeting adjourned at 8:30 following an executive session to discuss
personnel matters.