Meeting Minutes

Council Meeting Summary: November 14, 2018

Magnolia Village Council
Regular Meeting November 14, 2018

The regular meeting of Magnolia Village Council was called to order November
14, at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council
members were present

Visitor: Major D. L. Anderson of the Stark County Sheriff’s office informed
council of the Stark/MARCS public safety communications system. This radio
system will allow first responders to communicate with one another throughout
the county and the state of Ohio. The system would allow our police to
communicate with our own officers and with Stark County deputies. With the
12 towers in Stark County there will be 99.9% coverage in the county. The
MARCS system will also give us the same coverage with Carroll County. The
system will be up and running on January 1, 2019. Council authorized Chief
Hager to make arrangements to join the Stark/MARCS system.

Richard Bartlett a resident of Elson Street thanked council for the paving work
which was done recently.

Minutes: The minutes of the regular meeting of October 10th were approved.

Fiscal Officer’s Report:
Mayor Leach read the report showing cash balance of $ 382,915.54 in
all funds. Bills totaling $10,431.61 were approved to be paid.

Village Worker Report:
Matt Hawk reported that the bed on the dump truck has been repaired.
The transmission issues with the Gator along with furnace problems at
the village garage have been resolved. A catch basin on Levee Circle
has also been repaired.

Old Business:
The structure on South Elson has been secured and trees and other
vegetation around the building have been removed.
Leaf pick-up will continue on Monday’s and Wednesdays into December
because of the late fall.

New Business:
The Holiday Parade will be in Waynesburg on November 23 at 6:00 p.m.
Council authorized the Mayor and clerk to borrow up to $60,000 to pay
costs incurred with the recent paving, the new radio system and
construction of a wall in the old fire station which will become the police
office and garage.

Committee Reports
Utilities: Councilperson Jessica Miller two non-working street lights
on Plum Street have been reported to First Energy.
Finance: Council approved borrowing up to $60,000 from the Bank
of Magnolia Co.
Streets and Alleys: Councilman Downes reported that holiday
decorations will be put up the first week of December.
Parks and Public Buildings: Councilman White stated that the Clean
up day went well. Four dumpsters were filled. He thanked Sandy
Valley Sanitation for providing the dumpsters.
Safety: Councilman Hunter gave the report noting that 113.5 hours
were spent in East Sparta and 344.5 hours in Magnolia. There were
43 traffic stops, seven traffic arrests no OVI arrests and two
misdemeanor arrests in both villages. Hunter also recommended
that officer Ron Gilbert be moved from Auxiliary to paid status.
Cemetery: Councilperson Rogers stated that mowing for the season
has been completed. The cemetery received $500 for the month of
October.

Mayor’s Report:
Mayor Leach read a thank you note from former Clerk-Treasurer Lorrie
Clevenger.

Council Minutes: October 10, 2018

MINUTES
MAGNOLIA VILLAGE COUNCIL
REGULAR COUNCIL MEETING OCTOBER 10, 2018

The Regular Meeting of Magnolia Village Council was called to order on October 10, 2018 at 7:00 PM by Mayor Robert Leach. Members present were Jim Miller, Claudia Rogers, Jessica Miller, Jim Hunter, Grant Downes, and Eric White. Also present were Jeff Hager, Lorrie Clevenger, Kathy Sickafoose and Matt Hawk.

Visitors
Jay Herstine, President of the Board of Public Affairs was present and informed council that the fire department was almost out of the building and asked that we switch Columbia Gas from Fire Department to Village Hall.

Donnie Nicholson also present and advised he still has stuff in the old fire department building and will work on cleaning it out. Donnie Nicholson spoke on Fire Prevention week and its importance in the community.

Connie Johnson, new resident to the village, introduced herself and said she was looking forward to getting involved in the community.

Joel Bender, from Whitaker-Myer insurance spoke in regards to liability insurance and premium costs. Acknowledged Village 11 years with the company. Spoke on the importance of having Cyber Security training or protocol in place to secure safety for village content and internet use. We will continue coverage with their company at this time. Lorrie to call for breakdown of premium. Paperwork for bonding Kathy was signed and submitted.

Minutes – White moved and Hunter seconded to approve the minutes of the September, 12, 2018 meeting. All ayes.

Clerk-Treasurer’s Report – Rogers moved and Jim Miller seconded to approve the Clerk Treasurer’s Report. All ayes.

Mat Hawk’s Report- Bed of dump truck has a hole in it. Approved to repair and to reach out to Tom Trussel in regards. Issues with the Gator and requested purchase of new battery. Mayor Bob Leach approved. Issue with hedge trimmers discussed in which Mat advised parts are not available. Would like to purchase new? Mower does not have any suspension; springs were tried and Mat will look into air bladder. Streets not being paved will get asphalt repair. Loose boards at pavilion at the park and bingo stand will be replaced.

Old Business
McNutt property given 60-day notice regarding mowing and currently nothing has been done. Kevin to look at file again.

New Business
Leaf pick up will be Mon and Wed and leaves are to be set at the curb.

Salt left over from last year is approximately 2 semi loads remaining. Mat to reach out to Sandy TWP as needed.
Trick or Treat will be Oct 31 from 6-7 with bonfire to follow at the park presented by the Lion’s Club.
Jeff Hager advised; 40 traffic citations issued, 23 from magnolia, 7 arrests, 1 OVI in E. Sparta and 3 misdemeanors.

Committee Reports
Cemetery-Chairperson Rogers reported Caleb is keeping up with the mowing. No other issues or concerns.
Utilities– All 5 street lights/poles are fixed.
Finance– Chairperson Jim Miller advised we will need to borrow $20,000-$25,000 to start paving. Health Ins going up 18.7% in premium. Jim is going to call Mike Sessor for options on dental.

Streets and Alleys– Chairperson Grant Downes advised paving is set to begin end of October or sooner for N. Lynwood, S. Lynwood and N. Elson. Suggested flyers on the doors advising those on streets affected. Patching will also take place on additional streets not being resurfaced. Noted Elson street has bad spots and will need filled. ODOT training has great online info if anyone interested.
Parks and Public Bldgs.– Dugouts are done. Stumps are done and all cleared up. Dumpsters will be in the same spot as last year on Nov 3 from 8:00 am to 3:00 pm. Bonnie will be putting this on the board by Taggarts. No paint, appliances or tires will be accepted. Grant will put this on Facebook. Mat will be contact for any issues or concerns.

Solicitor’s Report – NONE

Consideration of Ordinances
Jessica Miller moved and Roger’s seconded in hiring of Kathy Sickafoose.
ORD # 10-18-16
Jim Miller moved and Eric White seconded in transfer of funds. ORD # 10-18-17

Action on Bills
Rogers moved and White seconded to pay the bills as presented by the clerk. All ayes.

Mayor’s Report
Mayor Leach advised flushing of hydrants will be on October 15, 2018.
Thank you to the Fire Department and acknowledged what a great dedication ceremony.
All present invited to celebrate the years of service Lorrie Cleveger has served. Lorrie will continue to serve on the Water Board as Clerk.

Meeting adjourned at 8:32 P.M.

___________________________ __________________________

Robert Leach, Mayor                            Kathy Sickafoose, Fiscal Officer

Council Meeting Summary: September 12, 2018

Magnolia Village Council
Regular Meeting September 12, 2018

The regular meeting of Magnolia Village Council was called to order September
12, 2019 at 7:00 PM at the Magnolia Village Hall by Mayor Leach. Members
present were: Jim Miller, Claudia Rogers, Eric White and Jessica Miller.
Absent were: Jim Hunter, Grant Downes, Solicitor Kevin L’Hommedieu, and
Worker Matt Hawk. Also present were Clerk Lorrie Clevenger, Chief Jeff Hagar
Board of Public Affairs member Jay Herstine and Kathy Sickafoose.

Visitor: The Board of Public affairs will contract a company to repair and clean
the water tower. This will necessitate draining the tower as work is being done.
Water service will not be disrupted. Water customers will be notified of the time
and duration of the repairs. The Board received a grant for an electric
generator to supply power to the water treatment plant in case of a disruption of
electric power. They will run the wells by a portable generator if electric power
is off.

Minutes: The minutes of the regular meeting of August 8th were approved.

Clerk-Treasurer’s Report
 Mayor Leach read the report showing cash balance of $ 393,999.91 in
all funds.

Village Worker Report:
 Matt Hawk was absent from the meeting, he has been catching up with
mowing and will do asphalt work this week.

Old Business
 The dedication of the new fire station will be held on Sunday September
30th from 2:00 pm to 4:00 pm. The public is invited to the dedication.
The station will be open for the afternoon.
 Clerk-Treasurer Lorrie Clevenger will formally retire her position after
nearly 28 years at the October 10 th meeting. At that time Kathy
Sickafoose will assume the duties of Village Fiscal officer. Clevenger
will retain her position as Clerk of the Board of Public Affairs.

New Business:
 Repairs of the Dodge Police cruiser were approved in the amount of
$1,125.45.
 Discussion of the condition of the Park Place, an alley between Plum
and Elson Streets was held. Council will solicit an opinion as to how to
proceed.

Committee Reports
 Cemetery: Councilperson Rogers reported $1,525 was received for
services in August.
 Utilities: Councilperson Jessica Miller had nothing to report.
 Finance: Councilman Jim Miller reported that the tax settlement has
been received from Stark County.
 Streets and Alleys: Bids for the resurfacing of North Linwood, South
Linwood and North Elson Streets will be opened at a special meeting
on September 19, at 7:00 p.m.
 Parks and Public Buildings: Councilman White reported that one
stump remains to be removed from the trees that were cut down at
the Village park.
 Safety: Chief Hager presented the report. He recommended
appointing Ronald Gilbert and James Amendolar as auxiliary police
officers. He also recommended promoting Patrolman Zachery
Vanvoorhis from auxiliary status to a paid position.

Mayor’s Report
 Mayor Leach read a thank you note from the Sandy and Beaver Canal
Society for the use of the Village Park and facilities for Canal Days. She
noted especially Council persons Grant Downes, Eric White and Claudia
Rogers for their work.

The meeting adjourned at 8:30 following an executive session to discuss
personnel matters.

Council Minutes: August 8, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING AUGUST 8TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on August 8th, 2018 at 7:00 P.M. by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller and Eric White.  Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Public Hearing – David Miller owner of the property at 316 Elson St. was in attendance.  His property has been declared a public nuisance. The structure on his property is in deteriorating condition, barn is not secure, children can get into the building and a vehicle is on the property.  Mr. Miller said that he has secured the tarp on the vehicle and the barn will be secured within 60 days. Hunter moved and Rogers seconded to give Mr. Miller 60 days to secure the property. All ayes.

Minutes – Downes moved and White seconded to approve the minutes of the July 11th, 2018 Meeting with one editorial change and the Work Session on July 26th, 2018.  All ayes.

Clerk-Treasurer’s Report – White moved and Jessica seconded to approve the Clerk-Treasurer’s Report.  All ayes.

  • Mat Hawk’s Report – Mat reported that he has been getting ready for Canal Days.  The pot holes on Lynwood were taken care of and has been repairing the swings, has 3 to go.  The catch basin on Harrison St. has been repaired. There are issues with the slides. There is an issue with the signs being moved.  He is keeping up with the mowing and has been using a lot of weed killer in the parking lots. Baseball fields really looked bad, they used all the weed killer in one area, he is trying to make them look more presentable.  Will look at the areas around the new fire station on Thursday morning.

Old Business

  • Blue Star Memorial – The dedication of the Blue Star Memorial will be Thursday at 6:00 P.M. at the new fire station.
  • Fiscal Officer Position – Mayor Leach appointed Kathy Sickafoose Fiscal Officer in Training at $500.00 a month until she is familiar with the job.  Miller moved and Rogers seconded to hire Kathy Sickafoose to this position. All ayes. Ord. #8-18-14.  Hunter moved and Downes seconded to suspend the statutory rules and pass on its first reading.  All ayes.
  • Fire Station Dedication – The dedication ceremony will be September 30th, 2018 at 2:00 P.M.  They are all moved into the new fire station except for a few items that will be moved after Canal Days.

New Business

 

  • Community Development Block Grant – Training Session will be held on August 29th, 2018 at the Stark County Regional Planning Commission. Jim Hunter will attend.

 

Committee Reports

 

  • Cemetery Chairperson Rogers reported that $500.00 was received for July.  Rogers reported that Sonny was late preparing for the cremains burial for members of her family.

 

  • Utilities Chairperson Jessica Miller had no report.
  • Finance Chairman Miller moved and Rogers seconded to approve the 2019 Budget in the amount of $1,046,202.00. All ayes.  
  • General Fund $260,000.00, Cemetery Fund $20,000.00, Police Levy Fund $29,600.00, Fire Levy Fund $31,695.00, Fire Levy Bldg. Fund $52,000.00, Street Construction $46,000.00, State Highway $10,500.00, Stark Cty. Permissive Tax $1,900.00, Selective Traffic Enf. Fund $12,000.00, Carroll Cty. Fund $1,100.00, Beauty Fund $5,000.00, Enforcement & Education Fund $700.00, Drug Law Enf. Fund $4,500.00, Motor Vehicle License Tax Fund $12,500.00, Police Equipment Fund $600.00, Continuing Police Training $5,000.00, Water System Revenue Fund $242,000.00, Water Operation & Maintenance Fund $192,000.00, Water Improvement Project Fund $117,000.00, Capital Project- Storm Sewer Fund $1,578.00, Law Enf. Trust Fund $529.00.
  • Miller reported that according to the green sheet received from St. Cty. Auditor the Fire Dep. could be receiving a little more money this year and more next year.  Miller said we could probably spend $50-$60,000.00 on paving this year.  Bo was less optimistic about the overlay system. Possibly do all 3 streets and borrow the money, all 3 will cost approximately $75,000.00.
  • Streets & Alleys Chairman Downes reported that he will be out of town for the September meeting.  Downes questioned the area that goes across N. Main towards the levee near Chey Schubert’s house, is it a village alley?  Yes, it is. Stark County Health Dept. will be spraying for mosquitoes this evening. Mat repaired one catch basin on Harrison St. and he has one more to do.  Caleb has been cleaning curbs on High, Harrison, Carrollton and Elson Streets. Downes suggested that when the new Fire Dept. Bldg. Levy is completed in in 2020 that council put a street and road levy on the ballot to repair the streets.
  • Parks & Public Buildings Chairman White reported that there are 2 slides at the down town park.  The slides have a crack in them at the bottom of the slide. White will look at prices.  A child went through the little dump truck and White repaired it. The trees in the park are done.  All dead branches were removed, and oak trees were trimmed. Ball Assoc. has replaced the roofs on the equipment buildings and dugouts at the fields on the old school grounds.  Council will pay for ½ of the roofing materials. White will get the amount from the Ball Assoc. and we will see if we can pay for ½ of it. Park restroom renovations have been completed.  Vanity for village hall restroom is still to be completed. Dredging of the canal cost the village $150.00, total cost was $300.00. Stark Parks cleaned the mill pond, Bob Fonte was down, and he said it was not acceptable and they worked on it more.  The mill will be open for Canal Days.
  • Safety Chairman Hunter reported that East Sparta had 126 hrs. = $3,450.00.  Hager reported that Patrolman Kyle Wood resigned on 8/3/18. Jessica Miller questioned why the cruiser was running while a patrolman was in Taggart’s.

Solicitor’s Report – Will be on vacation on Sept. 12th, 2018.

Consideration of Ordinances

  • Jessica Miller moved and Downes seconded to pass Ord. #8-18-9 Appropriation Ord. to Transfer Funds. All ayes.  Miller moved and Jessica Miller seconded to suspend the statutory rules and pass on its first reading.  All ayes.
  • Jessica Miller moved and White seconded to pass the 2018 Model Ohio Municipal Code Ordinances #8-18-10 Administration Code, 8-18-11 Traffic Code and 8-18-12 General Offenses Code. All ayes.  Miller moved and Hunter seconded to suspend the statutory rules and pass on its first reading.  All ayes.
  • Miller moved and Hunter seconded to pass Ord. #8-18-13 Ordinance Authorizing the Mayor to Appoint Full and Part-time Auxiliary and Special Police Officers.  All ayes.

Rogers moved and Downes seconded to suspend the statutory rules and pass on its first reading.  All ayes.

  • Rogers moved and Downes seconded to suspend the statutory rules and pass on its first reading.  All ayes.

Action on Bills

  • Miller moved and Hunter seconded to pay the bills as presented by the clerk.  All ayes.

Mayor’s Report

  • Mayor Leach will be attending the SCOG Free Training Seminar on August 17th, 2018 from 1:00 – 2:30 P.M.
  • Rogers moved and Downes seconded to pass Resolution #8-018-2 Approval of the Stark-Tuscarawas-Wayne Joint Waste District’s Amended Draft Solid Waste Management Plan.  All ayes.

Village Computer System

  • BPA will buy Lorrie a new computer for the water bills but would like to keep the printer and monitor that she has.  Miller discussed purchasing a new printer at the cost up to $500.00. Jessica Miller said she has a monitor that the village could use.

Bo Hysong – Hysong Consulting

  • Bo Hysong attended the meeting and will prepare bid packages for the resurfacing of North Lynwood St., South Lynwood St. and North Elson Street.

Discussed using 2 ½” overlay over existing street.  White questioned the drainage on Elson Street. Bids will be opened at a Special Council Meeting on September 19th, 2018 at 7:00 P.M.  Clerk will put bid in the paper for 3 weeks.

Meeting adjourned at 8:50 P.M.

_______________________________ ________________________

ROBERT LEACH, MAYOR    Lorrie Clevenger, Clerk

Council Minutes: July 11, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING JULY 11TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on July 11th, 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller and Eric White.  Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Visitors

  • Chris Smith informed council of an upcoming bicycle event on August 5th, 2018.  He is organizing a gravel road bicycle competition.  Contestants will register at the Village Park at 7:00 A.M. and be led out of Magnolia on State Route 542 to Imperial Road where the race will start.  There will be three different distances that contestants may ride, 25, 35 and 50 miles. They will return to Magnolia for awards and lunch.
  • Members of the Board of Public Affairs presented council with the new water rates which will be effective 8/31/18 and billed on 10/1/18.  The new basic rate for village residents will be increased by $.50 and out of town residents will be increased by $.75.  The rates for usage over 3,000 gallons will increase 10 cents per thousand gallons for village residents and 30 cents for non-residents.  Rates have not been increased since 2016 and the BPA uses funds wisely.

Minutes – Rogers moved and Jessica Miller seconded to approve the minutes of the June 13th, 2018 meeting.  All ayes.

Clerk-Treasurer’s Report – Miller moved and Hunter seconded to approve the Clerk-Treasurer’s Report.  All ayes.

Village Worker Report – Mat Hawk reported that he worked at the new Fire Station cleaning up after a port-o-jon that had been tipped over and repairing the swings.  He will be repairing catch basins on Harrison Street soon. On Friday they will be doing asphalt; 2 large pot holes on Lynwood are full of water, should get the water out on Thursday and N. Cline Street.  Water problem at 143 Plum St. has been repaired. 285 Carrollton St. – Can not see on the west side of Carrollton St., South on Plum St.; a tree is blocking a clear view of traffic.

Old Business

  • Blue Star Memorial – Council was reminded that the dedication of the Blue Star Memorial will be August 9th, 2018 at 6:00 P.M. at the new fire station.  Jim Hunter will accept the certificate for the Village of Magnolia since he is a veteran.
  • ClerkTreasurer’s Position – Interviews for the position will be July 26th, 2018 at 6:00 P.M.
  • Fire Station Building & Dedication – Fire Chief Don Nicholson, Jr. reported that the final inspections should be completed within the next couple of weeks and they will be able to move in.  Dedication will possibly be Sept. 23 or 30th, 2018.  The air conditioner is finished, the electrician must wire it outside and install the light on the flag pole.  The plumber has 2 more hours of work to do. Once their inspections are done then Chiavari can get the building inspected, hopefully by July 20th.  The phone and cable must be done yet.  Joe little must do the grading then Chris Fallot will do the landscaping.  The gear room floor is done.

New Business – Public Nuisance – Received a report from Don Nicholson, Jr. that a property on Elson Street should be declared a public nuisance due to its deteriorating condition.  The barn is in poor condition, open area on west side, it is a fire hazard, building is not secure. Solicitor Kevin L’Hommedieu will send the property owner, David Miller a letter instructing him to abate the nuisance or council will take action to raze the building.   

Committee Reports

  • Safety Chairman Hunter reported that East Sparta had 202.5 hrs. = $5,362.50, 268 hrs. in Magnolia and 9.5 OVI Grant hrs. with 1 agency assists.  The dodge needs new tires in a month or so. Hager will obtain prices.
  • Cemetery Chairperson Rogers thanked Jessica for serving as cemetery clerk until a replacement was found.  Rogers reported that $1,900.00 was received for grave services in the month of June. Cemetery clerk Tim Costello is looking into federal grants to restore veteran’s grave stones.  Jessica questioned the cost of cremain burials for residents or out of town residents. She also questioned the extra $150.00 fee charged by Sonny for an over size burial. The Cemetery Committee should look into all these situations when they have a meeting.  Jessica will then send a new price list and letter notifying the funeral homes that Tim Costello is now the cemetery clerk.
  • Utilities Chairman Jessica Miller had no report.
  • Finance Chairman Miller reported that the village received a refund from Workers’ Compensation in the amount of $2,135.20, part of which is the Water Departments.  Clerk will figure the amount. The Beck Designated Charitable Fund sent a check in the amount of $3,035.00 which was deposited into the Mausoleum Fund; balance being $3,139.00.  The audit has been completed and the cost was $10,339.30. Miler suggested an Executive Session after our meeting.
  • Streets & Alleys Chairman Downes has been talking with Bo Hysong regarding the paving of streets, they will be looking at various streets this week.  Several catch basins need repaired; 2 on Harrison St., 2 on or near South Main St. and 2 on Levee Circle.
  • Park Chairman White apologized about the vanity for the Village Hall rest room.  Joe Little will be dredging the mill pond this week, could village share the cost with the Canal Society, possibly close to $1,000.00.  Miller moved and Rogers seconded to pay ½ of the cost or up to $500.00. All ayes. Caleb Fornash will look at the Village Hall upstairs window.  White reported the equipment buildings at the ball field need new roofs. Village will purchase the shingles and will get volunteers to do the roof.  The Baseball Association is responsible for their upkeep. We have 2 dead ash trees and 2 oak trees that need limbs trimmed. Stewart’s quote was $3,560.00, White will obtain more estimates.  White explained that he has hounded the Baseball Assoc. for 3 years to get work done to their buildings. They haven’t done anything yet, such as shingles or painting. The Boy Scouts have not taken care of the flowers they planted at the Village Hall, Rogers will do it.  

Solicitor’s Report – No report.

Consideration of Ordinances

  • Miller moved and Rogers seconded to pass Ord. #7-18-8 An Ordinance Combining the Duties of the Clerk and Treasurer into The Appointed Office of Fiscal Officer.  All ayes. Hunter moved and Miller seconded to suspend the statutory rules and pass on its first reading. All ayes.

Action on Bills

  • Rogers moved and Hunter seconded to pay the bills as presented by the clerk.  All ayes.

Mayor’s Report

 

  • Received notification from FEMA that no significant changes have been made to the flood hazard date on the Preliminary or revised Preliminary copies of the FIRM for Carroll County.  The grey paint on the Magnolia Mill is primer.

 

Executive Session

  • Downes moved and White seconded to adjourn into Executive Session at 8:30 P.M.  All ayes.
  • Miller moved and Rogers seconded to reconvene into Regular Session at 8:45 P.M.

All ayes.

Meeting adjourned at 8:46 P.M.

_______________________________ _________________________

ROBERT LEACH, MAYOR     Lorrie Clevenger, Clerk

 

Council Minutes: June 13, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING JUNE 13TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on June 13th, 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers and Jessica Miller.  Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu. Eric White was absent due to vacation.

Visitors – Kaitlyn Matthews of the Carroll Cty. Health Dept. attended the council meeting and reported on tobacco use and the health department’s emphasis on prevention of tobacco use among young people.  They are trying to combat smoke products that are available to children and getting youth involved. They’ve been checking stores that are selling tobacco products to our youth. The health department advocates tobacco free outdoor spaces such as parks, ball fields and festivals.  She will make available to council sample legislation for this purpose. She will help in securing no-smoking sins for outdoor use.

Minutes – Rogers moved and Hunter seconded to approve the minutes of the May 8th, 2018 regular meeting.  All ayes.

Excuse White – Miller moved and Rogers seconded to excuse Eric White from tonight’s meeting due to being on vacation with his family.  All ayes.

Clerk-Treasurer’s Report – Downes moved and Miller seconded to approve the Clerk-Treasurer’s Report.  All ayes.

Old Business

  • Blue Star Memorial – Council was reminded that the dedication of the Blue Star Memorial will be August 9th, 2018 at 6:00 P.M. at the new fire station
  • ClerkTreasurer’s Position – Due to no response for the clerk-treasurer’s position from village residents, council voted to change the position to Fiscal Officer.  The person filling the position will not be required to be a village resident. Interested persons can get more information from the village website.
  • Cemetery Clerk – Rogers moved and Hunter seconded to appoint Timothy Costello to the position of Cemetery Clerk at the monthly salary of $83.33, or $1,000.00 a year.  All ayes.
  • Fire Department Building & Dedication – The construction is nearly completed.  Nicholson reported that the dedication will be sometime in September.  Some small items not used for fire runs have been moved to the new station.  The flagpole was put up today. They are waiting on their free flooring and countertops.  The bathrooms are done except for the countertops. Clerk was contacted by Joel Bender regarding the insurance situation.  The Builder’s Risk Policy is in effect until September 11th, 2018.  They are 90% finished with things and will be completed when they receive more funding.

Village Worker Report:

  • Mat Hawk reported that there has been a problem with people parking in the grass at the bandstand and at the new water plant building, which prohibits him from mowing the grass.  Mat will order No Parking On Grass signs. Next year he might put some old electrical poles down in that area so that people can not park there. Mat has a portable welder, but it requires a 220 outlet in the garage, he’ll install a new outlet.  Swings at the playground near the new fire station all need new chains. He will replace the chains when he has time.
  • Discussed the letters that Mat has been handing out to residents reminding them to keep from blowing grass clippings into the street.  Mat discussed the stumps that were removed at the new fire station with White this date not knowing he was on vacation. Mat reported that catch basins on Harrison and Main Street need repaired.  Caleb cleaned up around the Trushel Bldg. over the weekend. Street Dept. needs a patrolman on duty to direct traffic when they are patching Morges Road. Mat suggested comp time instead of paying him overtime.  Council needs to check into it, clerk will contact the auditor. There is an issue at 143 Plum St. with water from a sump pump being pumped out into the street. Will see who owns the house and Hager will contact them.

Committee Reports

 

  • Safety Chairman Hunter reported that East Sparta had 148.5 hrs. = $4,012.50.  There were 10 OVI Grant hours and 4 agency assists.
  • Cemetery Chairperson Rogers reported the cemetery received $1,200.00 from grave services and sale of lots. Cemetery looked very good on Memorial Day.
  • Utilities Chairperson Jessica Miller reported she called AEP on 5/23 to place 2 work orders for street lights that were out and covered by trees.

 

  • Finance Chairman Miller reported the village made the last payment to the Fire Dept. for the new fire station in the amount of $14,250.00.  The Lion’s Club is publishing a new directory a full page ad is $225.00. The State Audit is almost completed. Miller said that he and Lorrie will be working on the 2019 budget which is due August 20th, 2018. We must have the end of July figures and we have not received the budget forms from Stark Cty. Auditor yet.
  • Streets & Alleys Chairman Downes reported that catch basins on Harrison and 2 on S. Main St. near Plain St. need to be rebuilt.  Dale Fornash said that one is connected to an outlet. Downes contacted Joe Little which is busy at this time. Mat has a backhoe, but he does not have insurance on it.  Bob said we can use State Highway funds for catch basins on Harrison St. We need to get specs from Bo for paving streets and get the bid published. Mat will be doing pot holes sometime next week.  If we need extra help get Caleb. Truck repairs – Roger Ruegg told Miller that some things he did to the truck were safety issues, they needed to be done. Need to purchase tires for the truck before winter and the truck still has issues that need to be addressed.
  • Parks & Public Bulidings Chairman White was absent.  Village Hall sink has not been installed yet.  Part of a building at the baseball field was painted.  

Solicitor’s Report

 

  • L’Hommedieu received a letter from the auditor’s questioning whether the village had any pending litigation.  No, we do not.

 

Mayor’s Report

  • Miller moved and Hunter seconded to approve the Credit Card Policy for village employees as suggested by the auditor’s.  All ayes.

Action on Bills

  • Downes moved and Rogers seconded to pay the bills as presented by the clerk.  All ayes.

 

Meeting adjourned at 9:10 P.M.

_______________________________ ________________________

ROBERT LEACH, MAYOR     Lorrie Clevenger, Clerk

 

Council Minutes: May 8th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING MAY 8TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on May 8th, 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers and Eric White.  Jessica Miller and Solicitor Kevin L’Hommedieu were absent. Police Chief Jeff Hager was present.

Visitors – Jennifer Grigsby, representing Cub Scout Pack 157 asked council’s permission to have the scouts plant and maintain flowers at the village hall.  The project is in appreciation for allowing the cub scout pack to use the upstairs room at the village hall. Council gladly agreed to have them plant the flowers.

Minutes – Rogers moved, and Miller seconded to approve the minutes of the Regular Meeting of April 11th, 2018 and the Public Hearing of May 2nd, 2018.  All ayes.

Clerk-Treasurer’s Report – Hunter moved and Rogers seconded to approve the Clerk-Treasurer’s Report.   All ayes.

Old Business

 

  • Blue Star Memorial – The Blue Star Memorial dedication date will be August 9th, 2018 at 6:00 P.M. at the new Fire Department.
  • Fire Station Lease – White presented the Lease Agreement signed by the Fire Dept.  White reported that the concrete is done, painting has been finished, flooring must be done along with some plumbing, and building is not finished inside.  The bays will be done, offices will be completed when they receive more funding. They have the landscaping and grading to be done yet. Tentative opening date is possibly the 3rd week of June.  
  • Request for Zone Change for Grange Hall Property – Hunter moved, and Rogers seconded to deny the request to change the zoning from Single Family Residential to Industrial for the Grange Hall Building.  All ayes. Request denied. The village has home rule, our own zoning. Miller sympathized with the owner; neighbors were against the possibility of loud music.  Bob says it is spot zoned; he discussed it with Regional Planning.
  • Clerk-Treasurer Position – The job description is posted on the village web site.  There have been many posts, but no applications yet.

 

Clerk reported that the auditors will be done the middle of June, report must be to Columbus by June 30th.

  • Cemetery Clerk – White reported that Tim Costello inquired about the Cemetery Clerk’s position.  He will complete a job application.

New Business

 

  • HSA Employer Contributions – Miller moved and Downes seconded to continue depositing $750.00 this year to the employees Health Savings Accounts.  All ayes. We will reduce the amount next year. $350.00 in May and $350.00 in Sept. 2018.

 

Village Worker:

  • Mat Hawk reported that water is running onto the street from a house at 149 Plum St., Hager will talk to the resident.  We are having issues with the village truck and it will need new tires soon, possibly get 2 quotes on the tires. There is a wiring issue, Mat will try to repair it.  Mat discussed parking issues in the park.

 

  • People are parking in the grass right across from the water building and are creating sizable ruts in the grass.  Council suggested blocking the soft spots off with cement barriers from the school property. Window at village hall needs new glass installed, wood is dry rotted, Mat fixed it temporarily.  White suggested that Mat mow the grass twice or use a sweeper if we have one. The ditch at the Grange Hall is the village’s responsibility, weed eat it. Discussed Allen’s note regarding the stop signs; we need 20 red reflectors for signs and discussed the stop signs at the alleys.

 

Committee Reports

 

  • Parks & Public Buildings:
    • Chairman White reported that Allen Fornash gave him a detailed list of signs to be done and things he had discussed with Mat.  White reported that there are 3 trees in the park near the water building that need to be trimmed, dead branches need to be removed, he will obtain quotes.  White will also take care of the window at the village hall. Miller will purchase a sink and faucet for the village hall restroom. White has been in contact with members of the Sandy Valley Baseball Assoc. about getting their buildings repaired.  Buildings and dugouts need new roofs. Miller asked White to find out what the issue is, are they willing to paint the buildings? Rogers reported on the restroom renovations, has been trying to get Tim Tolin to get the partitions completed in the women’s restroom.  Restrooms must be completed by July for Music in The Park. White reported the swings at the Fire Station grounds need to be repaired, chains need repaired. Discussed whether to purchase pea gravel.
  • Safety:
    • Chairman Hunter moved and Downes seconded to hire Zachery VanVoorhis as an Auxiliary Officer.  All ayes. Ord. #5-18-7. Hunter reported that East Sparta had 156 hrs. = $4,200.00.
  • Cemetery:
    • Chairperson Rogers reported that 0 was received for the month of April.  Mat Hawk will be getting bark mulch for flower beds at the cemetery and mausoleum.  
  • Utilities:
    • Chairperson Jessica Miller was absent-no report.
  • Finance:
    • Chairman Miller reported that the village made a $10,000.00 principal payment plus interest on the Fire Department Bldg. Loan on 4/30/18.  The amount of this audit is to be around $10,204.00, in 2 yrs. $10,540.00 and in 4 yrs. $10,880.00 for a total cost of $31,624.00.
  • Streets & Alleys:
    • Chairman Downes reported that we need to be looking into paving a couple of streets this summer; Lynwood St. and the north side of Elson St.  Miller mentioned that street expenses are up due to hiring full time workers. Talk to Troy Hysong or Bo to work up specs for a bid to be done.  Dan Joseph questioned whether Cline should be listed as Cline Street or Cline Avenue. Downes mentioned that we are having several problems with the village truck.  We should start thinking about purchasing a new truck in the future.

 

Solicitor’s Report – No report -absent.

Consideration of Ordinances

  • Hunter moved, and Rogers seconded to approve Ord. #5-18-6 Appropriation Ord. to Transfer Funds.  All ayes.

Miller moved and Downes seconded to suspend the rules and pass on its first reading.  All ayes.

Action on Bills

  • Rogers moved and White seconded to pay the bills as presented by the clerk.  All ayes.

Excuse Jessica Miller

  • Rogers moved and White seconded to excuse Jessica Miller from tonight’s meeting due to illness.  All ayes.

Mayor’s Report

 

  • Mayor Leach had received an email regarding the Request for Zoning Change.  Dr. Maioriello would like a letter stating who is authorized to make the zoning decision.  Mayor Leach will write the letter.

 

Eric White mentioned that he will be on vacation for the June Meeting.

There being no further business the meeting adjourned at 8:35 P.M.
_______________________________                                     _____________________________

ROBERT LEACH, MAYOR                                            Lorrie Clevenger, Clerk