Meeting Minutes

Council Meeting Summary: January 8, 2020

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING January 08, 2020

The Regular Meeting of Magnolia Village Council was called to order on January 08, 2020 at 7:00 PM at The Magnolia Village Hall by Mayor Travis Boyd. Members present were Grant Downes, Claudia Rogers, Jessica Miller, Jim Miller and Eric White. Also present was Solicitor Kevin L’Hommedieu, Chief Hager and Mat Hawk.

Visitor’s Comments– Mark Wadsworth was present to observe council.

Jim Miller motioned to excuse Scott Noble. Motion was seconded by Eric White. All Ayes

Reorganization of Council- The Magnolia Planning Commission will be made up of Grant Downes, Travis Boyd, Allan Tozzi, Mike Rogers and Mike Lancaster. Grant Downes will serve as President pro tempore. Travis Boyd will be the representative to the Stark County Regional Planning Commission. Grant Downes will be the representative to the Carroll County Regional Planning Commission. The Mayor, with the advice and consent of Council, appointed the following officials: Allan Tozzi-Zoning Inspector, Tim Costello- Cemetery Clerk, Donnie Nicholson-Disaster Services Director and Fire Safety Officer, Chief Hager-Street Commissioner, Travis Boyd Representative to SCOG, Janet Rogers- Member Records Commission, Jerry Schilling- Representative to Quad. Council will meet regularly on the 2nd Wednesday at 7:00 PM. 

The Standing Committees on council are:

 Finance- Jim Miller, Chair, Grant Downes and Eric White.

Safety- Grant Downes, Chair, Jim Miller and Jessica Miller

Streets and Alleys-Jessica Miller, Chair, Jim Miller and Grant Downes

Utilities -Scott Noble, Chair, Claudia Rogers and Jessica Miller

Cemetery-Claudia Rogers, Chair, Scott Noble and Eric White

Parks and Public Buildings-Eric White, Chair, Claudia Rogers and Scott Noble

Minutes– Jim Miller Motioned and Claudia Rogers seconded to approve the minutes of the December council meeting. All Ayes.

Fiscal Officer’s Report– Fund status was read. Motion to accept by Jessica Miller and seconded by Claudia Rogers. All Ayes.

Mat Hawk’s Report– Only had to salt once during the last month. The trash cans around town have been emptied and are beginning to fall apart. Gravel is needed between the garage and the paper recycling bin. Sewer grate at Plain and Main broke. Tom Trushell will be making a new one. Village truck was in the shop for an oil leak. Caleb says the mower has about a year left. Mat would like to paint the garage when the weather breaks.

Old Business-Mark Leichtamer is willing to be temporarily appointed to the water board. Motion to appoint Mark Leichtamer was made by Jim Miller and seconded by Claudia Rogers. All Ayes.

Grant has not heard back from ODOT about purchasing salt from them.

New cameras are waiting to be installed by the technician.

New Business-Cut wood from trees is on the sidewalk on the corner of Harrison and North Main. Grant will notify property owner to have them removed.

Committee Reports:

Streets and Alleys– Snowflake project was a success. Have received many compliments from villagers. Asked Mat to check the alleys for pot holes. Quicksall has not heard from ODOT about the Oil and Gas Grant. Checking with Troy Hysong and street and crack patching.

Parks and Buildings– Lights are out at the basketball courts. Village hall exterior needs painted. Roof on the new pavilion and the eat stand needs replaced. Dave Rock will be getting quotes.

Safety– Safety statistics were provided by Chief Hager. Paid Officers had a total of 519.5 hours. East Sparta had 260.50 and Magnolia had 259. Car 2 was used for 972 miles and has 56,758 miles. Car 3 was used for 1,471 miles and has 30,658 miles. Car 4 was used for 65 miles and has a total of 109,027 miles. Car 4 was out of service most of December due to gas gage problem. There were 44 traffic stops. East Sparta had 28 while Magnolia had 16. East Sparta had 1 and Magnolia had 3 traffic arrests. There were 2 crash reports both in East Sparta. There were 31 total calls for service. East Sparta had 13 and Magnolia had 18. Magnolia had 1 Agency Assists. 

Cemetery-Claudia Rogers reported that $500 has been collected for the month. 

Utilities– Jessica Miller checked with AEP but they don’t have  LED street lights.

Finance– This year the village will be transitioning to the UAN (Uniform Accounting Network).

Solicitor’s -Kevin L’Hommedieu has no report.

Consideration of Ordinances– There were no Ordinances to approve.

Action on Bills– Motion by Eric White and seconded by Jessica Miller to pay the bills presented by the Fiscal Officer. All Ayes.

Mayor’s report– Mayor Boyd thanked council for their patience during his first meeting.

Meeting adjourned at 9:05 P.M

Council Meeting Summary: December 11, 2019

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING December 11, 2019

The Regular Meeting of Magnolia Village Council was called to order on December 11, 2019 at 7:00 PM at The Magnolia Village Hall by Mayor Robert Leach. Members present were Grant Downes, Claudia Rogers, Jessica Miller, Jim Miller, Jim Hunter and Eric White. Also present was Solicitor Kevin L’Hommedieu, Lieutenant Six, Chief Hager, Don Nicholson, Travis Boyd and Mat Hawk.

Minutes– Claudia Rogers motioned and Jim Hunter seconded to accept the minutes from the November council meeting. All Ayes.

Fiscal Officer’s Report– Fund status was read. Motion to accept by Jim Miller and seconded by Grant Downes. All Ayes.

Mat Hawk’s Report-Mat has been busy salting the roads.

Old Business- Board of Public Affairs has two vacancies. Jay Herstine and Mark Leichtamer did not seek another term. Jay Herstine is willing to be appointed by Council. Jim Miller motioned and Claudia Rogers seconded to appoint Jay Herstine to the Board of Public Affairs. All Ayes

Snowflake installation will begin by John Spencer. Equipment needs upgraded on siren pole. A timer will be placed on the new pole at the playground side. The snowflakes will on existing service.  Two wreaths are out. Will be changing bulbs on wreaths to LED. Claudia Rogers will be changing the bows for next year.

New Business-Village council has a vacancy and Mayor Leach recommended appointing Grant Downes. Claudia Rogers motioned and Jim Hunter seconded to appoint Grant Downes to Village Council. All Ayes.

Grant Downes has reached out to other municipalities to see what zoning laws they have to help control residents not taking care of their property. The zoning committee will be meeting to come up with some proposals for council. Grant also presented our website and social media overview. The website reached over 30 thousand people. The most popular events were Canal Days, Clean Up Days and Trick or Treat.

The Christmas Tree drop off will be near the village garage. It will last until January 20.

The reception for Mayor Leach will be February 9, 2020 at the Magnolia United Methodist Church from 2:00 PM to 5:00 PM.

Committee Reports:

Finance– Made a large principal payment on the street loan. Temporary Appropriations were read for 2020. Jim Miller motioned and Jim Hunter seconded to approve the Temporary Appropriations. All Ayes.

Streets and Alleys– We are looking to see if the village can purchase salt from ODOT at a cheaper rate. Stark County sent their vacuum truck to clean the remaining catch basins.

Parks and Buildings– Stark Parks would like a letter of support for Fry Park. They are working on the Dark Sky Initiative. The wooden playground equipment needs to be removed. Dina Tozzi is trying to apply for grants to get new equipment. Would like to add a camera at the park by the fire station. Some playground equipment has been ruined by vandals.

Safety– Safety statistics were provided by Lieutenant Six. Paid Officers had a total of 428 hours. East Sparta had 218 and Magnolia had 210. Car 2 was used for 888 miles and has 55,786 miles. Car 3 was used for 1,265 miles and has 29,187 miles. Car 4 was used for 553 miles and has a total of 108,962 miles. There were 46 traffic stops. East Sparta had 28 while Magnolia had 18. East Sparta had 4 traffic arrest. Magnolia had one crash report. Magnolia had 1 OVI arrest. East Sparta had one misdemeanor arrest. There were 24 total calls for service. East Sparta had 17 and Magnolia had 7. Magnolia had 2 Agency Assists. The police department is looking into purchasing hand held radar guns. The cost range is $900.00-$1,500.00 per unit. Car 4 is showing signs that it needs to be replaced.

Cemetery-Claudia Rogers reported $900 has been collected for the month.

Utilities– Nothing to report.

Solicitor’s -Kevin L’Hommedieu has no report.

Consideration of Ordinances– 

Action on Bills– Motion by Eric White and seconded by Jim Hunter to pay the bills presented by the Fiscal Officer. All Ayes.

Mayor’s report– Captain Love from the Army Corp. of Engineers would like to have a meeting to discuss the levy. It will be at the Village Hall on December 12, at 1:00 PM. The temporary appropriations were read. Jim Miller motioned and Jim Hunter seconded to approve them. All Ayes. The 2020 Supplemental Fire contract was also presented. Grant Downes motioned and Claudia Rogers seconded to renew. All Ayes.  Mayor Leach also expressed his appreciation to the past and current council members for making his terms enjoyable.

Meeting adjourned at 8:15 P.M

__________________________ __________________________

Travis  Boyd, Mayor Joe Marcoaldi, Fiscal Officer

Council Meeting Summary: November 13, 2019

Magnolia Village Council
Regular Meeting November 13, 2019

The regular meeting of Magnolia Village Council was called to order November 13, at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present. In attendance also were Fiscal Officer Joe Marcoaldi Police Sergeant Six, Fire Chief Donnie Nicholson and village worker Mat Hawk.

Residents in attendance Mike Lancaster expressed concern with the condition of rental properties in the village. JoLane Elson had echoed those concerns and urged council to ensure that all residents had a trash pickup service. She also said that council should make sure all properties have their house number displayed. Delivery people sometimes have a difficult time getting packages to the correct address.

Bonnie Welker noted that Canal Days will be the third weekend of August and may possibly run August 14th and 15th only.

The Fiscal Officer’s Report showed a balance of $409,954.99 in all funds. Council approved payment of bills totaling $9,298.56.

Village worker Mat Hawk reported that he has finished rebuilding two catch basins on North Main. Leaf pickup will continue throughout November on Mondays and Thursdays. He has picked up 15 truckloads so far this fall. He also reported that the new tires have been installed on the mower.

Old business
 There was no old business to discuss.

New business
 Council passed a resolution to remain with Aultcare through the Sessor Agency for health insurance for Village employees. There will be a 9.12% increase for the coming year an increase of $42.10 increase for each employee.
 Council renewed its fire protection contract with The Firemen of Magnolia, Inc. at $28,000 for 2020.
 Fiscal officer Joe Marcoaldi will attend a training event for UAN on December 20th and 21st in Columbus. Council will pay for lodging, meals and mileage.
 Council was reminded that two members of the Board of Public Affairs should be appointed before January also there is also a vacancy of one council seat.
 John Spencer is working on getting the new snowflake decorations installed. New wire will be strung and the brackets will be installed on electric poles.

Committee reports
 Utilities Chairperson Jessica Miller has nothing new to report.
 Finance Chairman Jim Miller that the books for March through May are reconciled. Lorrie Clevenger continues helping Fiscal Officer Marcoaldi.
 Streets and Alleys Chairman, Grant Downes noted that we should know if the grant to resurface Carrollton Street by mid-December. Low hanging branches were trimmed in one alley.  Parks and Public buildings chairman, Eric White reported that the Village cleanup day was a success. Three roll offs were filled. He thanked Sandy Valley Sanitation for their roll off service.
 Safety Committee chairman Jim Hunter reported on police activity in October. A total of 436 hours was recorded in Magnolia and East Sparta. There were 38 traffic stops, one traffic arrest one crash report and 36 calls for service in both villages. One misdemeanor and one felony arrest were also reported. Hunter also recommended that Patrolman Zack Troy be promoted from auxiliary to paid position.
 Cemetery Committee chair, Claudia Rogers, said that $1,000 was collected for the cemetery. Summer decorations are being removed. Council passed an ordinance to transfer funds within the General Fund and an ordinance to contract with the Canton Law department for Public Defender services at $200 per case.

Mayor Leach reported that Santa will visit the Magnolia Fire House on Harrison Street on December 2nd at 7:00 p.m. All children in the Village are invited to stop in and see him. The Sandy Valley Christmas Parade will take place on December 23 at 6:00 p.m. in East Sparta.

Council Meeting Summary: October 9, 2019

Magnolia Village Council
Regular Meeting October 9, 2019

The regular meeting of Magnolia Village Council was called to order September 11, at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present. In attendance also were Fiscal Officer Joe Marcoaldi Police Chief Jeff Hager, Fire Chief Donnie Nicholson and village worker Mat Hawk.

Joel Bender of Whitacre-Myers Group presented a proposal for property, equipment, vehicle, and liability insurance. He noted coverage for 2020 will be $11,716 which is $358 less than 2019.

Dina Picciano requested to inform the County Auditor that the classification of her property on Minerva Road be changed from commercial to single family residential.

The Fiscal Officer’s Report showed a balance of $413,157.95 in all funds. Council approved payment of bills totaling $11,340.64.

Village worker Mat Hawk reported that ballast in the rear tires will add 350 pounds to the Kubota tractor which will aid in using the front-end loader. The tires for zero-turn mower have been ordered. He also reported that repairing and repairing the catch basin at Main and Plum is progressing. In preparing for the winter he has repaired and installed new parts on the salt spreader. New lights for the snowplow are needed. The wheelbarrow has a broken handle. Council authorized the purchase of the ballast, lights and a new wheelbarrow. Hawk also noted that trees at Plum and High and Peach court need to be trimmed so that they do not hit the top of the truck.

Old business
 Mayor Leach met with a representative of W.E. Quicksall and Associates concerning the grant application for the resurfacing of Carrollton Street. The application is on file with ODOT.

New business
 Council set Wednesday October 30 for trick or treat night. Trick or treat will be from 6:00 p.m. to 7:00 p.m. followed by the Lion’s Club Costume judging and refreshments at the Village Park at 7:15 pm. Trick or treaters should go only to houses with porch lights lighted.
 Leaf pickup will occur on Monday and Thursday during the fall season. Leaves should be bagged and put by the curb. Bags should not be so heavy that they cannot be lifted into the truck with ease.
 Council passed a resolution accepting the amounts and rates certified by the County Auditor.
 Council contracted with Charles F. Harris and Associates for the Auditor’s Report. This includes financial statements and footnotes for submission to the Hinkle System.
 Council authorized Fiscal officer Joseph Marcoaldi to take steps to convert to the
Universal Accounting Network as of January 2020.  Fall cleanup day was set for Saturday, October 26th from 8:00 until noon. Trash,
garbage, tires, paint, televisions, and electronics will not be accepted.

Committee reports
 Cemetery Committee chair, Claudia Rogers, contacted a surveyor for work in the cemetery.
 Utilities Chairperson Jessica Miller has nothing new to report.
 Finance Chairman Jim Miller reported that reconciliation is progressing.
 Streets and Alleys Chairman, Grant Downes noted there has been a concern about parking on Main Street in front of a business.
 Parks and Public buildings chairman, Eric White had no report.
 Safety Committee chairman Jim Hunter reported on police activity in September. A total of 459.5 hours was recorded in Magnolia and East Sparta. There were 22 traffic stops, two traffic arrests one crash report and 24 calls for service in both villages. Council promoted Sergeant Six to Lieutenant commencing the first pay period in December. Fire chief Donnie Nicholson noted that the department had received grants of $70,000 for turnout gear and $92,000 for new air packs. Council passed one ordinance to transfer funds within the General Fund.

Council Meeting Summary: September 11, 2019

Magnolia Village Council
Regular Meeting September 11, 2019

The regular meeting of Magnolia Village Council was called to order September 11, at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members except for Jim Miller were present. In attendance also were Fiscal Officer Joe Marcoaldi, Police Chief Jeff Hager, and village worker Mat Hawk.

50th District State Representative Reggie Stoltzfus visited the meeting. He informed council that Magnolia will realize over $22,000 increase in funding for streets and alleys in 2020 and 2021 due to the increase in the gasoline tax. He also said to expect a small increase in the Local Government Share in the next biennium.

The Fiscal Officer’s Report showed a balance of $402,955.76 in all funds. Council approved payment of bills totaling $10,086.13. Village worker Mat Hawk reported on equipment needs. The Kubota tractor will need ballast in the rear tires or wheel weights and the zero-turn mower will need new tires before next spring. He also reported that repairing and replacing lighting and wiring at the utility building on Brady Street is progressing. In preparing for the winter he has ordered parts for the salt spreader. The repair of the catch basin at Chaddock and Brady is nearly complete.

Old business
 Mayor Leach presented the Aggregation Contract for electric service from Trebel, Inc.
 The mayor and council members Downes, and Hunter met with a representative from Quicksall and Associates in preparation for applying for a grant from ODOT for the Local Roads Oil and Shale Program. It is the intention to pave Carrollton Street from the eastern village limit to Main Street if the request is successful.
 Council members Downes, Miller and Rogers met with a representative of Stark Parks to discuss the condition of the mill pond and the canal.

New business
 Council accepted a contract with the Canton Law Department for legal services for 2020 and 2021 for $5000 payable in eight equal installments.
 The snowflakes used for winter decorations will be installed soon. The poles have been marked. John Spencer will do the wiring.

Committee reports
 Police Chief Hagar recommended the hiring of Zachary Troy as an auxiliary patrolman. He satisfactorily completed interviews and passed a background check. Chief Hager also thanked Councilman Miller for his work on the lighting in the Police Department and for the tool kit for the department. Safety Committee chairman Jim Hunter reported that the police department worked 300.5 hours in Magnolia and 241 hours in East Sparta during the month of August. There was a total of 14 traffic stops,1 traffic arrest, no juvenile traffic cases, one misdemeanor arrests no felony arrest and 21 calls for service in the two villages.
 Cemetery Committee chair, Claudia Rogers, noted that no money was collected in August. The committee received a check from the Robert and Mildred Beck Charitable Trust for maintenance and upkeep of the cemetery.
 Finance Chairman Jim Miller was on vacation and not in attendance. Fiscal Officer Joseph Marcoaldi reported that the tax settlement from Stark County of $84,000 had been received. We are expecting Carroll County’ settlement shortly.
 Streets and Alleys Chairman, Grant Downes noted that work is continuing in repairing catch basins.
 Utilities Chairperson Jessica Miller has nothing new to report.
 Parks and Public buildings chairman, Eric White had no report yet on prices for replacing roofs on the Firemen’s eat stand and the newer shelter at the village park.