Meeting Minutes

Council Meeting Summary: August 14, 2019

Magnolia Village Council
Regular Meeting August 14, 2019

The regular meeting of Magnolia Village Council was called to order August 14 at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present. In attendance also were Fiscal Officer Joe Marcoaldi and Lorrie Clevenger.

The Fiscal Officer’s Report showed a balance of $344,209.36 in all funds. Council authorized bills totaling $23,005.12 to be paid.

New business
 Passed an ordinance approving and adopting the extension of an Alternative
Method for Apportioning the Stark County Local Government Fund for 2020
through 2022.
 Will get more information on the Local Roads Oil and Shale Program from Carroll
County.
 Signed a Contract to provide police protection for the Village of East Sparta for
the year 2020 at $25 per hour for at least 1800 hours.
 Passed the Budget for 2020 totaling $1,139,738.63 for all funds.

Committee reports
 Parks and Public buildings chairman, Eric White will seek prices for replacing
roofs on the Firemen’s eat stand and the newer shelter at the village park.
Fluorescent bulbs for the utility building on Brady Street will be replaced with LED
bulbs. The floor on the bandstand will need refinished soon.
 Safety Committee chairman Jim Hunter reported that the police department
worked 243 hours in Magnolia and 267 hours in East Sparta during the month of
July. There was a total of 22 traffic stops, 2 traffic arrests, no juvenile traffic
cases, one misdemeanor arrests no felony arrest and 31 calls for service in the
two villages.
 Cemetery Committee chair, Claudia Rogers, noted that $920 was collected in
July.
 Finance Chairman Jim Miller presented the budget for 2020. He noted that tax
collections from the Fire Department building fund had fallen below estimates.
 Streets and Alleys Chairman, Grant Downes said that a catch basin and storm
sewer line on High Street was plugged.
 Utilities Chairperson Jessica Miller has nothing new to report.

Mayor Leach reported that the contracts for Gas and Electric Aggregation have been
signed. The Village has contracted through Trebel Inc. with Volunteer Energy Services
from November 2019-through October 2021 at $0.389 per cubic foot. The contract for
Electricity is with First Energy solutions from May 2020 to May 2023 at $0.0439 per
kilowatt hour.

Council Meeting Summary: July 22, 2019

Minutes
Magnolia Village Council
Special Meeting July 22, 2019

A Special Meeting of Magnolia Village Council was called to order on July 22 nd , 2019 at 7:00 P.M. at Magnolia Village Hall by Mayor Robert Leach. Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller and Eric White. Fiscal Officer Joe Marcoaldi was on vacation.

The purpose of this meeting we received the Certificate of Estimated Property Tax Revenue from the Stark County Auditor’s Office for the renewal of the 2.5 mill Fire Levy. The valuation has been calculated at $29,971.00. The filing date for the levy is August 7th , 2019. Rogers moved and Miller seconded to approve Resolution #7-019-3 Resolution On Submission Of A Question Of A Renewal Of A 2.5 Mill Tax Levy for 5 years, commencing 2020. All ayes.

Discussed the Fire Department Building Fund Loan. Clevenger discovered that payments have not been made to the Bank of Magnolia since October 30th , 2018. Council agreed to pay $30,000.00 plus interest on this loan 7/30/2019. Clevenger also has been sent reports from Stark and Carroll County Auditor’s for funds the Village has received in the year 2019 trying to make sure they have been receipted into the correct funds. So far, many corrections have been made for the months of April-June.

Council Discussed the possibility of putting a levy on for the street repairs when the levy for the New Fire Department is completed. Will discuss further on a later date.

Meeting adjourned at 8:00 P.M.

Council Meeting Summary: July 10, 2019

MINUTES
MAGNOLIA VILLAGE COUNCIL
REGULAR COUNCIL MEETING JULY 10, 2019

The Regular Meeting of Magnolia Village Council was called to order on July 10, 2019 at 7:00 PM at The Magnolia Village Hall by Mayor Robert Leach. Members present were Grant Downes, Jim Miller, Claudia Rogers, Jessica Miller and Eric White. Also present were Police Chief Jeff Hager, Mat Hawk, and Solicitor Kevin L’Hommedieu.

Visitor’s Comments- No visitors were in attendance

Minutes- Eric White motioned and Claudia Rogers seconded to accept the corrected minutes from
Regular council meeting on 6/12/19. All Ayes. Jessica Miller motioned and Jim Miller seconded to
accept the minutes from Special Council Meeting on 7/2/2019. All Ayes

Fiscal Officer’s Report- Fund status was read. Motion to accept by Jessica Miller and seconded by Jim Miller. All Ayes

Mat Hawk’s Report- Mat has been keeping up with the mowing and spraying. He had to replace 2
batteries in the truck.

Old Business- Jessica Miller said that the property on North Carrollton St. was taken care of. Eric White reported that the upstairs windows have been replaced. He is waiting on a quote to repair the cracked windows.

New Business-Mayor Leach reminded council that Canal Days will be from August 9-11. New Fiscal Officer Joe Marcoaldi was welcomed.

Committee Reports:
Streets and Alleys- Catch basins will be completed by the fire department next week weather
permitting. Troy Hysong is finalizing street paving. Tree on Lynwood has been cleaned up. Dan Joseph has painted white stop lines on Elson, Canal and Cline streets. Grant Downes left a message for Mike Tozzi about the drainage issue he reported. He is waiting for a return call. A complaint was received about being able to park on Carrollton street. Hole on South Main street has not been patched by Columbia Gas. The Army Corp of Engineers will be contacted to fix Levy Place.

Parks and Buildings-Fabric and stone has been placed by Mat at the playground. One more load of stone should complete the project.

Safety- Safety statistics were provided by Chief Hager and were reported by Mayor Leach. Paid Officers had a total of 488 hours. East Sparta had 252 and Magnolia had 236. Additional East Sparta hours were due to Homecoming Festival. Auxiliary total hours were 33.5. East Sparta had 17.5 and Magnolia had 16. Grant Hours totaled 15. They were used for an OVI in Massillon yielding 27 traffic stops and 9 citations. Car 2 was used for 1185 miles and has 51,778 miles. Car 3 was used for 1,135 miles and has 22,885 miles. Car 4 was used for 539 miles and has a total of 106,772 miles. There were 21 traffic stops. East Sparta had 12 while Magnolia had 9. East Sparta had 2 traffic arrests. East had 1 felony and 1 misdemeanor arrests. There were 28 total calls for service. East Sparta had 18 and Magnolia had 10. Magnolia had 3 Agency Assists. Officer Curtis Gutscher needs promoted from Auxiliary to 2nd class patrolman effective 07/14/2019. Miller motion and Rogers seconded. All Ayes.

Cemetery-Claudia Rogers reported that Caleb has been keeping up with the mowing. Tim Costello collected $175.00 for the month.

Utilities- Jessica Miller called to have 5 street lights replaced.

Finance- Jim Miller reported that the Fire Dept. levy was nearing its end. Transfer to UAN should be done by the end of 2019. Grant Downes will check about training and time table for transition.
Solicitor’s -Kevin L’Hommedieu reported that the proceeds from the auction of 1998 Ford Pickup need to be sent the Auditor’s office. We are allowed to deduct the fees for towing and advertising.
Consideration of Ordinances- Appropriation Ordinance to transfer funds. Motion by Jim Miller and
seconded by Claudia Rogers. All Ayes

Action on Bills- Motion by Claudia Rogers and seconded by Grant Downes to pay the bills presented by the Fiscal Officer. All Ayes

Mayor’s report- Gas aggregation contract with Trebel Inc. was discussed. 24 month contract at a rate of 0.389. Walking trail has been designated for State Route 183 by ODOT.

Council Meeting Summary: July 2, 2019

MINUTES
MAGNOLIA VILLAGE COUNCIL
SPECIAL COUNCIL MEETING JULY 2, 2019
The special meeting of Magnolia Village Council was called to order July, 2, at 6:00 PM at the Magnolia Village Hall by Mayor Leach.

Present were Council members Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller, Eric White and Mayor Robert Leach. Joseph A. Marcoaldi was also in attendance.

Council received a letter of resignation from Fiscal Officer Cindy Mayle citing the time needed to do the job was more than she could devote to the job. Jim Hunter moved, and Jim Miller seconded to accept her resignation effective July 3, 2019. Upon roll call the motion passed unanimously. Jessica Miller moved and Rogers seconded to pay Cindy Mayle $15.00 per hour for hours worked on July 1,2, and 3 up to 24 hours. Upon roll call the motion passed unanimously.

Council interviewed Joseph A. Marcoaldi, a resident of Magnolia, for the position of Fiscal Officer. White moved and Downes seconded to hire Joseph A. Marcoaldi as Fiscal Officer beginning on July 8, 2019 at a rate of $600 per month during his training period. Upon roll call the motion passed unanimously.

There being no further business the meeting adjourned at 7:42 PM. Minutes taken by Mayor Leach.

Council Meeting Summary: June 12, 2019

Magnolia Village Council
Regular Meeting June 12, 2019

The regular meeting of Magnolia Village Council was called to order June 12 at 7:00 PM
at the Magnolia Village Hall by Mayor Leach. All council members were present except
Councilman Jim Miller. In attendance also were Chief Hager of the Police Department
and Cindy Mayle Fiscal Officer. Visitors included Scott Belcastro of Trebel, Inc., Dena
Picciano, Dan Joseph Bryant Green and Member of the Board of Public Affairs Jay
Herstine.


 Scott Belcastro of Trebel, Inc. gave a report of the prices of natural gas and
electricity at present and showed that aggregation prices have been below the
average “settlement” prices. Council authorized Mayor Leach to execute an
agreement with a Gas Supplier for the Gas Aggregation Program at a fixed rate
not to exceed $0.41 per Ccf or at a variable rate not to exceed NYMES Month
end Settlement plus a fixed adder of $0.118 per Ccf. Council also authorized the
Mayor to execute an agreement with an electric supplier for the program at a
fixed rate not to exceed $0.05 per KWh.
 Dena Picciano is working toward upgrading the children’s playground at the
former Magnolia School site. She stated that she needs volunteers to help in
securing funds. Her group has $1800 at this time but much more is needed.
She would like initially to install a fence around the playground for safety
purposes.
 Bryant Green volunteered to work on village equipment and do welding for the
cost of materials.
 Council gave Dan Joseph permission to paint stop bars on Cline, Carrollton and
Morges Road. He will provide both labor and materials.
The Fiscal Officer’s Report showed a balance of $428,482.95 in all funds. Council
authorized bills totaling $26,136.79 to be paid.

Old Business
 Boy Scout Troop 157 replace glass in the broken windows on the second floor of
Village Hall.
 Chief Hager spoke to the owner of a property on East Carrollton Street. The
owner indicated that he would go about cleaning up the property.
 Council was reminded that Celebrate Magnolia will be held on Saturday June 22
sponsored by the Magnolia Area Historical Society. The Grand Opening of the
Kemp Blacksmith Shop will be the focal point of the celebration.

New Business
 Bob Pariano asked for help in getting electricity to a lot owned by him on Basin
Street.
 Jay Herstine of the Volunteer Fire Department reported that they are enlarging
their parking lot and extending it to the west driveway. He mentioned that the
firemen will hold their annual reverse raffle in October.
 The Bank of Magnolia is no longer accepting water payments. Water customers
should mail their payments to the Post Office Box (P O Box 114) listed on their
bill or place in the drop box located in the door of the police department.
 The 2003 Chevy Impala as no longer needed by the police department it will be
given to the Water Board for their use.

Committee Reports
 Finance Chairman Jim Miller was absent from the meeting. Council passed a
resolution to renew the levy for the contract with the fire department. Council
also passed an amendment to the appropriations ordinance to transfer funds.
 Streets and Alleys Chairman, Grant Downes said that Troy Hysong has about
seventy-five percent of the street patching done. It will soon be done, weather
permitting.
 Parks and Public buildings chairman, Eric White brought bids for caulking the
upstairs windows at the Village Hall. Council awarded Stark Glass the contract
for $1,890.
 Safety Committee chairman Jim Hunter reported that the police department
worked 291.5 hours in Magnolia and 244.5 hours in East Sparta. There was a
total of 41 traffic stops,3 traffic arrests, no juvenile traffic cases, two
misdemeanor arrests no felony arrest and 40 calls for service in the two villages.
 Cemetery Committee chair, Claudia Rogers, noted that $1,250 was collected in
May.
 Utilities Chairperson Jessica Miller has nothing new to report.

Mayor Leach thanked the police department for their presence at the Memorial Day
observance. He also on behalf of council thanked volunteers for their contributions to
the Village.

Council Meeting Summary: May 8, 2019

The regular meeting of Magnolia Village Council was called to order May 8 at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present Also in attendance were Chief Hager of the Police Department and Cindy Mayle, Fiscal Officer.

 The Fiscal Officer’s Report showed a balance of $434,310 in all funds.
 Village worker Mat Hawk reported that he is keeping up with the mowing while
also working on repairing catch basins. The catch basin on Levy Circle is broken
underground and will need to be formed before concrete can be poured.

Old business
 Another window on the second floor of Village Hall has been broken. Boy Scout
Troop 157 has taken on the project of repairing the broken windows on the
second floor. The Boy Scouts and Cub Scout Pack 57 use the second floor as
their meeting rooms.
 After discussion of a property on North Carrollton Street, Chief Hager was
directed to talk to the owner about cleaning up the property.
 Fiscal Officer Mayle was given a one-time payment of $500 for the time she has
spent in transitioning the office to the Village Hall. Out going Fiscal Officer Kathy
Sickafoose will be paid $15.00 an hour on an as needed basis.

New business
 Memorial Day Ceremonies will be held on May 27. The parade will form at the
Finefrock-Gordon Funeral Home and step off at 10:40. The ceremony will be at
the Magnolia Cemetery at 11:00.
 Granted a request by the Magnolia Area Historical Society to close a portion of
Basin Street on June 22. They will be hosting Celebrate Magnolia! Kemp
Blacksmith Shop Grand Opening. The Blacksmith Shop was donated to
Magnolia Area Historical Society in 2016 by Lesa & Robert Kemp Jr. Rob is the
fifth generation in his family to be a blacksmith. The first was Lewis Kemp, first
mayor and first blacksmith in Magnolia. Rob has completed a restoration of the
barn. In celebration the Historical Society is having a time of music, historical
displays, horse lectures by Nicole Churilla, a children’s performance directed by
Chey Schubert, and lots of activities for children and adults.
 Heard a concern that a residence on Harrison Street is being used as an auto
repair business. Chief Hager will investigate.

Committee reports
 Utilities Chairperson Jessica Miller has nothing new to report.
 Finance Chairman Jim Miller reported that two levies will expire this year. The
levy for the construction of the Fire House will end. Solicitor L’Hommedieu was
instructed to prepare an ordinance to renew the levy for the Fire Department
contract for fire protection.
 Streets and Alleys Chairman Grant Downes said that Troy Hysong has started
patching the potholes in the Village. He is pleased with his work.
 Parks and Public buildings chairman Eric White noted that the Water
Department will begin draining the water tower tomorrow. Cleaning and repairs
will be made to the tower. Residents may notice a reduction in water pressure
while the work is going on. The Fire Department has contingency plans in case
of a fire in the village.
 Safety Committee chairman Jim Hunter reported that the police department
worked 246 hours in Magnolia and 246 hours in East Sparta. There was a total
of 37 traffic stops, 3 traffic arrests, no juvenile traffic cases, no misdemeanor
arrests, no felony arrest, and 37 calls for service in the two villages. Chief Hager
noted that the bulletproof pass through window has been installed in the police
department. Thanks go to Kevin Greer and the Bank of Magnolia. It was also
decided to declare the 2003 Chevy Impala as no longer needed by the police
department and to offer it for sale.
 Cemetery Committee chair Claudia Rogers noted that $1,350 was collected in
April.

Council Meeting Summary: April 10, 2019

The regular meeting of Magnolia Village Council was called to order April 10 at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present. Also in attendance were Sgt. Balish of the Police Department and Cindy Mayle, Fiscal Officer.

Visitors:
 Carol Hormell representing her father Carl Wanner expressed concern about her
family’s cemetery plots. Member of the Cemetery Committee Jessica Miller will
meet with him at his residence.
 Nicholas Tozzi representing the Baseball Association asked for clarification on
the parking policy at the baseball fields at the Village park.
 The Fiscal Officer’s Report showed a balance of $324,161.37 in all funds.
Outstanding bills to be paid totaled $15,505.42.

Old Business
 Councilperson Claudia Rogers has reported that 30 Snowflake decorations have
been purchased and have been delivered. They will be installed on Carrollton,
Main, Harrison Streets, and Minerva Road. She also expressed appreciation to
Joe Evans of Average Joe’s Tree Service for his help in removing the winter
street decorations and putting up the village banners.

New business
 Set the rate of pay for the Fiscal Officer and for helping with the transition for
former Fiscal Officer, Kathy Sickafoose.
 Discussed the condition of a residence on North Carrollton Street and tires at a
property on Harrison Street.
 Gave permission for the Boy Scouts to repair windows on the second floor of
Village Hall. The scouts use the second floor as their meeting rooms.

Committee reports
 Cemetery Committee chair, Claudia Rogers, noted that no money was collected
in March.
 Utilities Chairperson Jessica Miller had an inquiry concerning the franchise of
cable service in the village.
 Finance Chairman Jim Miller reported that the property tax settlements have
been received.
 Streets and Alleys Chairman Grant Downes worked with Troy Hysong to assess
the pot holes on Village streets. Council contracted with Hysong to fill and patch
potholes at a cost of $4,500.
 Parks and Public buildings chairman, Eric White stated that the renovation of the
bathroom at Village Hall has been completed. He will seek prices for pea gravel
to be installed at the playground at the Village Park and for the roof of one
pavilion. He will also seek prices for painting or siding at the Village Hall.
 Safety Committee chairman Jim Hunter reported that the police department
worked 274.5 hours in Magnolia and 227 hours in East Sparta. There was a total of of 55 traffic stops, 12 traffic arrests, no juvenile traffic cases, two misdemeanor arrests, no felony arrests, and 42 calls for service in the two villages.

The clean-up day will be Saturday April 13. Dan Trbovich of Sandy Valley Sanitation
will provide roll-offs for the disposal items.