MINUTES MAGNOLIA VILLAGE COUNCIL REGULAR COUNCIL MEETING April 8, 2020
The Regular Meeting of Magnolia Village Council was called to order on April 8 at 7:00 p.m. via Zoom by Mayor Travis Boyd. Members present were Grant Downes, Claudia Rogers, Jessica Miller, Jim Miller, Scott Noble, Eric White and Fiscal Officer Molly Murphy. Also present were Solicitor Kevin L’Hommedieu, Chief Hager, Mark Wadsworth (Water), Robert Leach, and other residents.
VISITOR’S COMMENTS: None
MINUTES: Jessica Miller made a motion to accept the minutes from March 11 with the following correction – the spelling of Dug Miller’s name (from Doug to Dug). Jim Miller seconded the motion. All Ayes.
FISCAL OFFICER’S REPORT: The Fund Status was read. Jessica Miller made a motion to accept, which was seconded by Claudia Rogers. All Ayes
MAT HAWK’S REPORT: Grant Downes read Mat’s report in his absence. Carrollton Street has two big pot holes that need to be filled. Mat asked the Waynesburg road crew for help. He asked to purchase a new volleyball net, which the council agreed to. The over seeding has been done at the Village Park. While there, he has noticed at least 10 kids playing basketball, and wanted advice as to what to do, in accordance with the social separation with COVID19. A discussion followed. The council advised him to tape off the basketball court with yellow caution tape. Mike Tozzi requested that gravel be placed in the ally to the west of his house. The council said that Mat could purchase gravel.
ADDITIONS TO BUSINESS: Chief Hager expressed much appreciation to Bruce Downes, Fiscal Officer of Rose Township, for the donation of the printer.
OLD BUSINESS: Jim Miller had a call from Lorrie Clevenger stating that Charles Harris and Associates have finished the 2019 footnotes. She is now working on the Hinkle report.
Jim Miller asked if the clean up date will be changed. Eric White suggested moving it to the fall.
Mayor Boyd stated that he had received the zoning letters from Molly Murphy/Pike Township regarding property clean up. A discussion followed regarding properties in the village that need to be cleaned up.
NEW BUSINESS: Travis Boyd was contacted by Dina Picciano regarding the playground committee project. She received a quote of $875.00 from Andrew Irwin to remove the unsafe and outdated playground equipment and a quote of $3,000 from Georgetown Fence to install fencing. Council had questions regarding funding for these projects. Grant Downes reported that Dina is working on funding. The council suggested that the committee set up a meeting regarding suggested projects and funding.
PARKS AND PUBLIC BUILDING: Eric White reported that he took measurements of the roofs in the park that need to be repaired/replaced this summer. A discussion followed regarding the windows at the Village Hall, with the suggestion that if the window frames are wrapped, then maybe the old windows should be replaced, perhaps one side of the building at a time.
Jim Miller reported that there was a glitch with the timer at the park, and he is working on the problem. The power is off currently. He also purchased LED lights on sale and will work to get them installed in various areas as needed.
SAFETY: Chief Hager reported the total police hours for March: East Sparta, 257; Magnolia, 261.5; Total 518.5. Magnolia traffic stops – 11; East Sparta – 26. Magnolia traffic arrests – 1; East Sparta – 2. Magnolia calls for service – 11; East Sparta – 20. There were 2 agency assists.
Jessica Miller asked about a log sheet for the police officers and the Village employees regarding health wellness. Hager stated that he will have the PD add that info to their current log sheets. Jessica agreed to create a log sheet for the other employees.
Eric White (Fire Dept) reported that the damage from the recent storm was by Sandy Valley Schools, the trailer park, and Dr. Wigfield’s property. The tornado siren warning is three sirens with pauses. The fire siren is a rotating sound with no pauses. Jessica Miller asked if that info could be put on the fire department Facebook page.
CEMETERY: Claudia Rogers reported that $1,100.00 was received this month.
FINANCE: Jim Miller reported than another OOMA phone has been ordered for the police department. This should result in a large cost savings on the Spectrum bill. He would like to convert the Sam’s Club account to a Sam’s Club credit card that can be used as a regular credit card (not just at Sam’s Club).
He incorrectly reported that the OTAS system for January and February had been balanced. Molly is currently working to balance January.
Health Equity: Jim reported that in the past, the village paid $350.00 into the health equity savings for those employees who have it. He made a motion to continue this for 2020 at the same rate. Jessica Miller seconded the motion. All Ayes.
Jim spoke about the Fire Department loan and payback. Eric White reported that the fire department had been awarded the Timken Foundation grant that will allow them to finish up the offices. The community will be able to use the meeting room and facilities.
STREETS AND ALLEYS: Jessica Miller reported that she had met with Troy Hysong regarding the ally beside Lidderdale’s. He said it would be better to use asphalt rather that cement since it is an ally, and it would be less expensive. Grant Downes was concerned about the level of the ally with the different materials (concrete, bricks, asphalt). It was decided that a letter will be sent to the owners of the properties adjoining the area, to see if they want the sidewalk there (at their expense), or if they want it to be repaired with asphalt. Claudia Rogers made a motion to repair the ally entrance at a cost of $650 for asphalt, or contribute $650 to the repair with concrete, if the two neighbors want to have the sidewalk replaced at their expense. The motion was seconded by Scott Noble. All Ayes.
Jessica will get chip and seal quotes for the ally from the police department to the post office, and for Brady to Plum.
SOLICITER’S REPORT: Chief Hager asked legal counsel if he should issue summons for court dates. Kevin reported that the summons should be set for the first week of June.
CONSIDERATION OF ORDINANCES: Ordinance 2020-05: ORDINANCE ADOPTING THE VILLAGE OF MAGNOLIA COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT.
ACTION ON BILLS: Jim Miller made a motion to pay bills in the amount of $17,666.67 as presented. The motion was seconded by Claudia Rogers. All Ayes.
MAYOR’S REPORT: Mayor Boyd thanked the first responders for all of their help during COVID19 and for their help with the recent storm.
Jim Miller made a motion to adjourn the meeting, which was seconded by Eric White. The meeting adjourned at 9:05 p.m.
__________________________ __________________________ Travis Boyd, Mayor Molly B. Murphy