Meeting Minutes

Council Meeting Summary: June 12, 2019

Magnolia Village Council
Regular Meeting June 12, 2019

The regular meeting of Magnolia Village Council was called to order June 12 at 7:00 PM
at the Magnolia Village Hall by Mayor Leach. All council members were present except
Councilman Jim Miller. In attendance also were Chief Hager of the Police Department
and Cindy Mayle Fiscal Officer. Visitors included Scott Belcastro of Trebel, Inc., Dena
Picciano, Dan Joseph Bryant Green and Member of the Board of Public Affairs Jay
Herstine.


 Scott Belcastro of Trebel, Inc. gave a report of the prices of natural gas and
electricity at present and showed that aggregation prices have been below the
average “settlement” prices. Council authorized Mayor Leach to execute an
agreement with a Gas Supplier for the Gas Aggregation Program at a fixed rate
not to exceed $0.41 per Ccf or at a variable rate not to exceed NYMES Month
end Settlement plus a fixed adder of $0.118 per Ccf. Council also authorized the
Mayor to execute an agreement with an electric supplier for the program at a
fixed rate not to exceed $0.05 per KWh.
 Dena Picciano is working toward upgrading the children’s playground at the
former Magnolia School site. She stated that she needs volunteers to help in
securing funds. Her group has $1800 at this time but much more is needed.
She would like initially to install a fence around the playground for safety
purposes.
 Bryant Green volunteered to work on village equipment and do welding for the
cost of materials.
 Council gave Dan Joseph permission to paint stop bars on Cline, Carrollton and
Morges Road. He will provide both labor and materials.
The Fiscal Officer’s Report showed a balance of $428,482.95 in all funds. Council
authorized bills totaling $26,136.79 to be paid.

Old Business
 Boy Scout Troop 157 replace glass in the broken windows on the second floor of
Village Hall.
 Chief Hager spoke to the owner of a property on East Carrollton Street. The
owner indicated that he would go about cleaning up the property.
 Council was reminded that Celebrate Magnolia will be held on Saturday June 22
sponsored by the Magnolia Area Historical Society. The Grand Opening of the
Kemp Blacksmith Shop will be the focal point of the celebration.

New Business
 Bob Pariano asked for help in getting electricity to a lot owned by him on Basin
Street.
 Jay Herstine of the Volunteer Fire Department reported that they are enlarging
their parking lot and extending it to the west driveway. He mentioned that the
firemen will hold their annual reverse raffle in October.
 The Bank of Magnolia is no longer accepting water payments. Water customers
should mail their payments to the Post Office Box (P O Box 114) listed on their
bill or place in the drop box located in the door of the police department.
 The 2003 Chevy Impala as no longer needed by the police department it will be
given to the Water Board for their use.

Committee Reports
 Finance Chairman Jim Miller was absent from the meeting. Council passed a
resolution to renew the levy for the contract with the fire department. Council
also passed an amendment to the appropriations ordinance to transfer funds.
 Streets and Alleys Chairman, Grant Downes said that Troy Hysong has about
seventy-five percent of the street patching done. It will soon be done, weather
permitting.
 Parks and Public buildings chairman, Eric White brought bids for caulking the
upstairs windows at the Village Hall. Council awarded Stark Glass the contract
for $1,890.
 Safety Committee chairman Jim Hunter reported that the police department
worked 291.5 hours in Magnolia and 244.5 hours in East Sparta. There was a
total of 41 traffic stops,3 traffic arrests, no juvenile traffic cases, two
misdemeanor arrests no felony arrest and 40 calls for service in the two villages.
 Cemetery Committee chair, Claudia Rogers, noted that $1,250 was collected in
May.
 Utilities Chairperson Jessica Miller has nothing new to report.

Mayor Leach thanked the police department for their presence at the Memorial Day
observance. He also on behalf of council thanked volunteers for their contributions to
the Village.

Council Meeting Summary: May 8, 2019

The regular meeting of Magnolia Village Council was called to order May 8 at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present Also in attendance were Chief Hager of the Police Department and Cindy Mayle, Fiscal Officer.

 The Fiscal Officer’s Report showed a balance of $434,310 in all funds.
 Village worker Mat Hawk reported that he is keeping up with the mowing while
also working on repairing catch basins. The catch basin on Levy Circle is broken
underground and will need to be formed before concrete can be poured.

Old business
 Another window on the second floor of Village Hall has been broken. Boy Scout
Troop 157 has taken on the project of repairing the broken windows on the
second floor. The Boy Scouts and Cub Scout Pack 57 use the second floor as
their meeting rooms.
 After discussion of a property on North Carrollton Street, Chief Hager was
directed to talk to the owner about cleaning up the property.
 Fiscal Officer Mayle was given a one-time payment of $500 for the time she has
spent in transitioning the office to the Village Hall. Out going Fiscal Officer Kathy
Sickafoose will be paid $15.00 an hour on an as needed basis.

New business
 Memorial Day Ceremonies will be held on May 27. The parade will form at the
Finefrock-Gordon Funeral Home and step off at 10:40. The ceremony will be at
the Magnolia Cemetery at 11:00.
 Granted a request by the Magnolia Area Historical Society to close a portion of
Basin Street on June 22. They will be hosting Celebrate Magnolia! Kemp
Blacksmith Shop Grand Opening. The Blacksmith Shop was donated to
Magnolia Area Historical Society in 2016 by Lesa & Robert Kemp Jr. Rob is the
fifth generation in his family to be a blacksmith. The first was Lewis Kemp, first
mayor and first blacksmith in Magnolia. Rob has completed a restoration of the
barn. In celebration the Historical Society is having a time of music, historical
displays, horse lectures by Nicole Churilla, a children’s performance directed by
Chey Schubert, and lots of activities for children and adults.
 Heard a concern that a residence on Harrison Street is being used as an auto
repair business. Chief Hager will investigate.

Committee reports
 Utilities Chairperson Jessica Miller has nothing new to report.
 Finance Chairman Jim Miller reported that two levies will expire this year. The
levy for the construction of the Fire House will end. Solicitor L’Hommedieu was
instructed to prepare an ordinance to renew the levy for the Fire Department
contract for fire protection.
 Streets and Alleys Chairman Grant Downes said that Troy Hysong has started
patching the potholes in the Village. He is pleased with his work.
 Parks and Public buildings chairman Eric White noted that the Water
Department will begin draining the water tower tomorrow. Cleaning and repairs
will be made to the tower. Residents may notice a reduction in water pressure
while the work is going on. The Fire Department has contingency plans in case
of a fire in the village.
 Safety Committee chairman Jim Hunter reported that the police department
worked 246 hours in Magnolia and 246 hours in East Sparta. There was a total
of 37 traffic stops, 3 traffic arrests, no juvenile traffic cases, no misdemeanor
arrests, no felony arrest, and 37 calls for service in the two villages. Chief Hager
noted that the bulletproof pass through window has been installed in the police
department. Thanks go to Kevin Greer and the Bank of Magnolia. It was also
decided to declare the 2003 Chevy Impala as no longer needed by the police
department and to offer it for sale.
 Cemetery Committee chair Claudia Rogers noted that $1,350 was collected in
April.

Council Meeting Summary: April 10, 2019

The regular meeting of Magnolia Village Council was called to order April 10 at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present. Also in attendance were Sgt. Balish of the Police Department and Cindy Mayle, Fiscal Officer.

Visitors:
 Carol Hormell representing her father Carl Wanner expressed concern about her
family’s cemetery plots. Member of the Cemetery Committee Jessica Miller will
meet with him at his residence.
 Nicholas Tozzi representing the Baseball Association asked for clarification on
the parking policy at the baseball fields at the Village park.
 The Fiscal Officer’s Report showed a balance of $324,161.37 in all funds.
Outstanding bills to be paid totaled $15,505.42.

Old Business
 Councilperson Claudia Rogers has reported that 30 Snowflake decorations have
been purchased and have been delivered. They will be installed on Carrollton,
Main, Harrison Streets, and Minerva Road. She also expressed appreciation to
Joe Evans of Average Joe’s Tree Service for his help in removing the winter
street decorations and putting up the village banners.

New business
 Set the rate of pay for the Fiscal Officer and for helping with the transition for
former Fiscal Officer, Kathy Sickafoose.
 Discussed the condition of a residence on North Carrollton Street and tires at a
property on Harrison Street.
 Gave permission for the Boy Scouts to repair windows on the second floor of
Village Hall. The scouts use the second floor as their meeting rooms.

Committee reports
 Cemetery Committee chair, Claudia Rogers, noted that no money was collected
in March.
 Utilities Chairperson Jessica Miller had an inquiry concerning the franchise of
cable service in the village.
 Finance Chairman Jim Miller reported that the property tax settlements have
been received.
 Streets and Alleys Chairman Grant Downes worked with Troy Hysong to assess
the pot holes on Village streets. Council contracted with Hysong to fill and patch
potholes at a cost of $4,500.
 Parks and Public buildings chairman, Eric White stated that the renovation of the
bathroom at Village Hall has been completed. He will seek prices for pea gravel
to be installed at the playground at the Village Park and for the roof of one
pavilion. He will also seek prices for painting or siding at the Village Hall.
 Safety Committee chairman Jim Hunter reported that the police department
worked 274.5 hours in Magnolia and 227 hours in East Sparta. There was a total of of 55 traffic stops, 12 traffic arrests, no juvenile traffic cases, two misdemeanor arrests, no felony arrests, and 42 calls for service in the two villages.

The clean-up day will be Saturday April 13. Dan Trbovich of Sandy Valley Sanitation
will provide roll-offs for the disposal items.

Council Meeting Summary: March 13, 2019

The regular meeting of Magnolia Village Council was called to order March 13, at 7:00
PM at the Magnolia Village Hall by Mayor Leach. All council members were present.
Also in attendance were Police Chief Jeff Hager and Cindy Mayle.

 The Fiscal Officer’s Report showed a balance of $320,132.62 in all funds.
Outstanding bills to be paid totaled $6,532.19.
 Village worker Mat Hawk’s report informed council that he has applied the
remaining cold patch to pot holes. He is readying equipment for mowing and
trimming. There are numerous catch basins to be repaired.

Old Business
 Councilperson Claudia Rogers has secured funds to purchase 26 snow flakes to
be installed next fall for the winter season. Current decorations are to be taken
down soon and the banners will be installed.

New business
 Council received the resignation of Fiscal Officer Kathy Sickafoose who cited that
she does not have enough time to devote to the job as she is the owner of Salon 54. Council accepted her resignation with regret.
 Council voted to contract with Reilly Sweeping to clean village streets before
Memorial Day.
 Council approved an agreement with Nimishillen Township for dispatching
services for the year.
 Council hired Cindy Mayle as fiscal clerk commencing April 1.

Committee reports
 Safety Committee chairman Jim Hunter reported that the police department
worked 241.5 hours in Magnolia and 191 hours in East Sparta. There was a total
of 43 traffic stops,8 traffic arrests, no juvenile traffic cases, three misdemeanor
arrests no felony arrest and 48 calls for service in the two villages. Juveniles
who broke into the East Sparta Post Office have been apprehended and
arrested.
 Cemetery Committee chair, Claudia Rogers, noted that no money was collected
in February. Sonny Fitzsimmons will probe one gravesite to determine if it is
occupied.
 Finance Chairman Jim Miller reported that the year-end report has been sent to
Columbus.
 Streets and Alleys Chairman Grant Downes is in contact with the Corps of Engineers who have assured him that Chaddock Place will be restored when weather permits. He will
seek an estimate to patch the pot holes on village streets.
 Parks and Public buildings chairman, Eric White stated that the renovation of the
bathroom at Village Hall has begun. He will also secure estimates to repair the
windows on the second floor.

Council Meeting Summary: February 13, 2019

Magnolia Village Council
Regular Meeting February 13, 2019

The regular meeting of Magnolia Village Council was called to order February 13, at
7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were
present. Also in attendance were Village worker Matt Hawk, Fire Chief Donnie
Nicholson, and Stark County Treasurer Alex Zumbar.

Alex Zumbar, Stark County Treasurer, outlined a new program for Stark County’s Homeowners. The Fix-It Funds Program is designed to help taxpayers repair or remodel their homes at interest rates up to 2% below the bank’s current rate. The loans may be used for repairs, remodeling, property upgrades and code compliance with few restrictions. The program is for owner occupied dwellings with a home value (not including land) of $250,000 or less. The loans may range from a minimum of $5,000 to a maximum of $50,000. Three banks in Stark County are in the program: Westfield Bank, First Commonwealth, and Farmer’s National Bank. More information may be obtained by visiting the Treasurer’s website at http://www.starkcountyohio.gov/treasurer.

 The Fiscal Officer’s Report showed a balance of $323,678.68 in all funds.
Outstanding bills to be paid totaled $8, 856.81.
 Village worker Matt Hawk informed council that he has applied 1 ton of patch as
weather has permitted and he repaired the leaf blower and snow blower.

New business
 Councilperson Claudia Rogers stated that she is working on getting more
snowflake decorations for the village streets. She has commitments for 12 and
will need 8 more to finish North Main and Harrison Streets. Anyone wanting to
sponsor a snowflake may contact her for more information.
 Heard a resident complaint about a property on Harrison Street.
 Council was informed that the Stark County Health Department, due to increased
costs is requesting an increase in contributions by political subdivisions over the
next five years. Based on the population of the Stark County portion of Magnolia
this would mean an increase of $300 per year by 2024.

Committee reports
 Safety Committee chairman Jim Hunter reported that the police department
worked 314 hours in Magnolia and 206.5 hours in East Sparta. There was a total
of 50 traffic arrests, 8 juvenile traffic cases, three misdemeanor arrests one
felony arrest and 35 calls for service in the two villages. He recommended that
Curtis Gutscher be hired as an auxiliary patrolman.
Fire Chief Donnie Nicholson gave a report of the Fire Department’s activities for 2018. There was a total of 64 incidents during 2018 with an average of 5
firemen responding. The overall average response time was 6 minutes and 13
seconds from the time of the call until the vehicle left the station. ISO completed
its analysis of the structural fire suppression delivery system in Magnolia. Our
classification is three. The Public Protection Classification Program plays an
important part in the underwriting process at insurance companies. Nicholson stated that volunteers are needed of anyone above the age of 18 whether male
or female. You may contact the Fire department for information.
 Cemetery Committee chair Claudia Rogers noted that $350 was collected in
January.
 Finance Chairman Jim Miller went over the appropriations for 2019 and council
passed the Appropriations Ordinance for 2019.
 Streets and Alleys Chairman Grant Downes complimented worker Matt Hawk for his work during the recent snowstorms. He stated that we have purchased additional road salt. The
Corps of Engineers are working at the levee on the east side of Main Street. The
work has left Chaddock place a muddy mess. The Corps will see that the
situation is resolved as weather permits.

Ordinances
 In addition to the Appropriations Ordinance council adopted the Model
Municipal Code for 2019 and an ordinance to transfer funds between
accounts.

Council Meeting Summary: January 9, 2019

Magnolia Village Council
Regular Meeting January 9, 2019

The regular meeting of Magnolia Village Council was called to order January 9th, at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present.

Reorganization
Council readopted its rules.
Standing Committees were appointed by Mayor Leach:
 Finance: Jim Miller Chairperson
 Safety: Jim Hunter Chairperson
 Streets and Alleys: Grant Downes Chairperson
 Utilities: Jessica Miller Chairperson
 Cemetery: Claudia Rogers Chairperson
 Parks and Public Buildings: Eric White Chairperson
Councilperson Jim Miller was elected President pro tempore.
Mayor Leach was appointed to the Stark County Regional Planning Commission and Council person Grant Downes was appointed to the Carroll County Regional Planning Commission.

Mayor Leach appointed the following officials for 2019:

Zoning Inspector: Alan Tozzi
Cemetery Clerk: Tim Costello
Disaster Services Director and Fire Safety Officer: Donnie Nicholson, Jr.
Street Commissioner: Jeff Hager
Representative to SCOG: Mayor Leach with Jeff Hager Alternate
Member of the Records Commission: Janet Rogers
Representative to QUAD: Jerry Schilling

Council set the 7:00 p.m. on the second Wednesday of each month as its regular meeting time at the Village Hall.

In other business council learned that there is a balance in all funds of
$317,879.00 in all funds.
The police department spent 279.5 hours in Magnolia and 145 hours in East Sparta during December.
Authorized $11,498.75 in bills to be paid.

Council Minutes: December 12, 2018

Magnolia Village Council
Regular Meeting December 12, 2018

The regular meeting of Magnolia Village Council was called to order December
12, at 7:00 PM at the Magnolia Village Hall by Mayor Leach. All council members were present.

Visitor: LeAnn Vucovich of the Sandy Valley Drug Awareness Initiative informed Council of their program. She showed posters that were on display at the recent Boo at the School. Over 75 youngsters signed the pledge cards to be drug free. She noted that the organization meets the third Tuesday of the month at the Magnolia Police Department. Anyone interested is invited to attend.

Council was visited by Christmas Carolers from the Magnolia United Methodist
JUMP program. Their visit was very well received by Council.

Minutes: The minutes of the regular meeting of November 14th were approved.

Fiscal Officer’s Report
Mayor Leach read the report showing cash balance of $ 402,236.07 in all funds. Bills totaling $14,759.74 were approved to be paid.

Village Worker Report:
Matt Hawk reported that the banners had been changed and the Winter decorations have been installed on the light poles. The leaf pick-up has been completed. Limestone has been spread around the recycling bins and the paper bin at the Village Park. He noted that there are some potholes that need attention. Councilman Downes will provide a list for him. The heater at the Village Garage is still not working properly.

Old Business:
The loan for the paving project, police radio system has been secured.

New Business:
Passed an ordinance approving the police contract with the Village of East Sparta.
Councilman Downes informed council of our presence on social media. Our Facebook account has been visited nearly 7,000 times by over 2,800 visitors. Our website has been viewed over 2,300 times during 2018.

Committee Reports
Finance: The budget certificate from the Stark County Budget Commission was received showing a total of $1,133,604.13 budgeted in all funds for 2019.
Streets and Alleys: Councilman Downes reported that holiday decorations will be put up the first week of December.
Parks and Public Buildings: Nothing new to report.
Safety: Councilman Hunter gave the report noting that 147.5 hours were spent in East Sparta and 266.5 hours in Magnolia. There were 39 traffic stops, five traffic arrests no OVI arrests and three misdemeanor arrests in both East Sparta. There were a total 19 calls for service in both villages. Hunter announced that the police station in the old fire station is nearing completion. The new radio system should be operational by January 1.
Cemetery: Councilperson Rogers stated the cemetery received $1000 for the month of November.
Utilities: Councilperson Jessica Miller reported that three non-working street lights have been reported to First Energy.

Resolutions and Ordinances
Several year end resolutions and ordinances were passed including:
a) Resolution to amend the appropriations ordinance
b) Ordinance to transfer funds among several accounts
c) Ordinance to set Temporary Appropriations for 2019
d) Ordinance for a supplemental contract with the Volunteer Fire
Department
e) Ordinance to contract with the Stark County Public Defender

Mayor’s Report
Mayor Leach thanked council for its cooperation during the past year and set the reorganizational meeting for January 9, 2019 preceding its regular meeting.
Cookies provided by former Clerk-Treasurer Lorrie Clevenger were
enjoyed following the meeting.