Meeting Minutes

Council Minutes: May 8th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING MAY 8TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on May 8th, 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers and Eric White.  Jessica Miller and Solicitor Kevin L’Hommedieu were absent. Police Chief Jeff Hager was present.

Visitors – Jennifer Grigsby, representing Cub Scout Pack 157 asked council’s permission to have the scouts plant and maintain flowers at the village hall.  The project is in appreciation for allowing the cub scout pack to use the upstairs room at the village hall. Council gladly agreed to have them plant the flowers.

Minutes – Rogers moved, and Miller seconded to approve the minutes of the Regular Meeting of April 11th, 2018 and the Public Hearing of May 2nd, 2018.  All ayes.

Clerk-Treasurer’s Report – Hunter moved and Rogers seconded to approve the Clerk-Treasurer’s Report.   All ayes.

Old Business

 

  • Blue Star Memorial – The Blue Star Memorial dedication date will be August 9th, 2018 at 6:00 P.M. at the new Fire Department.
  • Fire Station Lease – White presented the Lease Agreement signed by the Fire Dept.  White reported that the concrete is done, painting has been finished, flooring must be done along with some plumbing, and building is not finished inside.  The bays will be done, offices will be completed when they receive more funding. They have the landscaping and grading to be done yet. Tentative opening date is possibly the 3rd week of June.  
  • Request for Zone Change for Grange Hall Property – Hunter moved, and Rogers seconded to deny the request to change the zoning from Single Family Residential to Industrial for the Grange Hall Building.  All ayes. Request denied. The village has home rule, our own zoning. Miller sympathized with the owner; neighbors were against the possibility of loud music.  Bob says it is spot zoned; he discussed it with Regional Planning.
  • Clerk-Treasurer Position – The job description is posted on the village web site.  There have been many posts, but no applications yet.

 

Clerk reported that the auditors will be done the middle of June, report must be to Columbus by June 30th.

  • Cemetery Clerk – White reported that Tim Costello inquired about the Cemetery Clerk’s position.  He will complete a job application.

New Business

 

  • HSA Employer Contributions – Miller moved and Downes seconded to continue depositing $750.00 this year to the employees Health Savings Accounts.  All ayes. We will reduce the amount next year. $350.00 in May and $350.00 in Sept. 2018.

 

Village Worker:

  • Mat Hawk reported that water is running onto the street from a house at 149 Plum St., Hager will talk to the resident.  We are having issues with the village truck and it will need new tires soon, possibly get 2 quotes on the tires. There is a wiring issue, Mat will try to repair it.  Mat discussed parking issues in the park.

 

  • People are parking in the grass right across from the water building and are creating sizable ruts in the grass.  Council suggested blocking the soft spots off with cement barriers from the school property. Window at village hall needs new glass installed, wood is dry rotted, Mat fixed it temporarily.  White suggested that Mat mow the grass twice or use a sweeper if we have one. The ditch at the Grange Hall is the village’s responsibility, weed eat it. Discussed Allen’s note regarding the stop signs; we need 20 red reflectors for signs and discussed the stop signs at the alleys.

 

Committee Reports

 

  • Parks & Public Buildings:
    • Chairman White reported that Allen Fornash gave him a detailed list of signs to be done and things he had discussed with Mat.  White reported that there are 3 trees in the park near the water building that need to be trimmed, dead branches need to be removed, he will obtain quotes.  White will also take care of the window at the village hall. Miller will purchase a sink and faucet for the village hall restroom. White has been in contact with members of the Sandy Valley Baseball Assoc. about getting their buildings repaired.  Buildings and dugouts need new roofs. Miller asked White to find out what the issue is, are they willing to paint the buildings? Rogers reported on the restroom renovations, has been trying to get Tim Tolin to get the partitions completed in the women’s restroom.  Restrooms must be completed by July for Music in The Park. White reported the swings at the Fire Station grounds need to be repaired, chains need repaired. Discussed whether to purchase pea gravel.
  • Safety:
    • Chairman Hunter moved and Downes seconded to hire Zachery VanVoorhis as an Auxiliary Officer.  All ayes. Ord. #5-18-7. Hunter reported that East Sparta had 156 hrs. = $4,200.00.
  • Cemetery:
    • Chairperson Rogers reported that 0 was received for the month of April.  Mat Hawk will be getting bark mulch for flower beds at the cemetery and mausoleum.  
  • Utilities:
    • Chairperson Jessica Miller was absent-no report.
  • Finance:
    • Chairman Miller reported that the village made a $10,000.00 principal payment plus interest on the Fire Department Bldg. Loan on 4/30/18.  The amount of this audit is to be around $10,204.00, in 2 yrs. $10,540.00 and in 4 yrs. $10,880.00 for a total cost of $31,624.00.
  • Streets & Alleys:
    • Chairman Downes reported that we need to be looking into paving a couple of streets this summer; Lynwood St. and the north side of Elson St.  Miller mentioned that street expenses are up due to hiring full time workers. Talk to Troy Hysong or Bo to work up specs for a bid to be done.  Dan Joseph questioned whether Cline should be listed as Cline Street or Cline Avenue. Downes mentioned that we are having several problems with the village truck.  We should start thinking about purchasing a new truck in the future.

 

Solicitor’s Report – No report -absent.

Consideration of Ordinances

  • Hunter moved, and Rogers seconded to approve Ord. #5-18-6 Appropriation Ord. to Transfer Funds.  All ayes.

Miller moved and Downes seconded to suspend the rules and pass on its first reading.  All ayes.

Action on Bills

  • Rogers moved and White seconded to pay the bills as presented by the clerk.  All ayes.

Excuse Jessica Miller

  • Rogers moved and White seconded to excuse Jessica Miller from tonight’s meeting due to illness.  All ayes.

Mayor’s Report

 

  • Mayor Leach had received an email regarding the Request for Zoning Change.  Dr. Maioriello would like a letter stating who is authorized to make the zoning decision.  Mayor Leach will write the letter.

 

Eric White mentioned that he will be on vacation for the June Meeting.

There being no further business the meeting adjourned at 8:35 P.M.
_______________________________                                     _____________________________

ROBERT LEACH, MAYOR                                            Lorrie Clevenger, Clerk

 

Council Minutes: April 11th, 2018

Minutes

Magnolia Village Council

Regular Meeting April 11th, 2018

The regular meeting of Magnolia Village Council was called to order on April 11th, 2018 at 7:00 PM at the Magnolia Village Hall by Mayor Leach. Members present were:  Jim Hunter, Jim Miller, Grant Downes, Jessica Miller, and Eric White. Absent was Council Person Claudia Rogers and Clerk Lorrie Clevenger. Also present were Solicitor Kevin L’Hommedieu and, Chief Jeff Hagar.

Visitors:  Sally Patterson McCall, Dina Tozzi, Clay Loomis and Jay Herstine.

Visitor Sally Patterson McCall presented a $4000 check for the new fire station and a $2000 check to purchase and install a flag pole at the fire station.  The checks were from the Presbyterian Church in Waynesburg and were accepted by Councilman Eric White on behalf of the Volunteer Firemen.

 Ms. Patterson McCall on behalf of the Mohawk Trail Garden Club Informed Council of their Blue Star Memorial project.  The Blue Star dates to World War II when homes of servicemen displayed a Blue Star in their windows. The Blue Star Memorial program kept the tradition by placing memorial plaques along highways in the United States.  The markers pay tribute to all service persons past, present and future.

 The Mohawk Valley Garden Club is responsible for placing markers in Minerva, Malvern and Waynesburg.  Through donations of Magnolia businesses, a marker will be placed at the new fire station on Harrison Street.

 A dedication is planned for the summer after the flag pole and the marker are installed.  A flag that flew over the United States Capitol Building will be presented at that time.

Minutes:  Jim Miller moved, and Hunter seconded to approve the minutes of the regular meeting of March 7th and the two work sessions of March 15th and 29th.  Upon a roll call vote the motion passed unanimously.  

Clerk-Treasurer’s Report

  • Mayor Leach read the report showing cash balance of $ 356,224.98.   Hunter moved and White seconded to approve the Clerk-Treasurer’s Report.  Upon a roll call vote the motion passed unanimously.

Old Business

  • Fire Department building:  The Lease document was reviewed with a few editorial changes suggested.  It will be presented to the firemen for their approval at their next business meeting.
  • Resignation of Clerk-Treasurer:  Jim Miller moved, and Jessica Miller seconded to accept the resignation of Clerk Treasurer Lorrie Clevenger due to health concerns with regret.  Upon a roll call vote the motion passed unanimously. The resignation will be effective at the conclusion of the State audit of Village funds. The mayor at that time will then appoint a Clerk Treasurer who must live within the corporate limits of the Village of Magnolia.

White moved, and Hunter seconded to separate the positions of Clerk Treasurer and Clerk of the Board of Public Affairs.  Upon a roll call vote the motion passed unanimously.

  • Cemetery Clerk:  Jessica Miller informed Council that Sarah Downes cannot fill the position of Cemetery Clerk.  Councilperson Jessica Miller will fill in until a person is found to fill the position.

New Business:  

  • Excuse Councilperson Rogers:  Jim Miller moved and Downes seconded to excuse Councilperson Rogers who was on vacation.  Upon a roll call vote the motion passed unanimously.
  • Request for Zoning Change:  Council received a request from Richard and Susan Maioriello to change the zoning of property commonly known as the Grange Hall from R1 single family residential to I1 Industrial.

Dina Tozzi representing the Maioriellos stated that a potential buyer of the property wanted to start a winery.  They would produce and bottle wine and have tastings.

Surrounding property owners and interested parties will be notified of a public hearing on the matter will be held on Wednesday May 2 at 7:00.

Village Worker:  

Newly hired village worker Matt Hawk reported that he is becoming familiar with the job with help from Dale Fornash.  He will attend a two-day safety seminar in May.

Committee Reports

  • Streets and Alleys:  
    • Downes reported that the village truck will need new tires soon.  Potholes have been patched with cold patch and alleys have been addressed.  Fifteen old power poles have been removed by AEP.
  • Parks and Public Buildings:  
    • White reported April 28 has been designated as Clean Up Day in Magnolia.  A dumpster will be at the site of the new fire station. Residents are cautioned that no garbage or tires will be accepted.  White also said that the Baseball Association will have the equipment buildings repaired. They had an individual in mind to complete the repairs who was unacceptable to council.  Slides in the downtown park need repaired. Discussion was held as to whether to replace the mulch at the playground with pea gravel.
  • Safety
    • Hunter gave the report noting the hours worked and mileage on the vehicles.
  • Cemetery
    • The cemetery received $1050 for sale of lots and grave services for the month of March.
  • Utilities
    • Jessica Miller reported that list of street lights that were out or dim and a support cable that was out of the ground were reported to AEP.  
  • Finance
    • Jim Miller reported that the State Audit will soon be underway.

Bills:  

  • Downes moved, and Jessica Miller seconded to pay the bills totaling $27,813.35.  Upon a roll call vote the motion passed unanimously.

There being no further business, the meeting adjourned at 9:15 p.m.

The minutes of this meeting were taken by Mayor Robert Leach due to the absence of Village Clerk, Lorrie Clevenger who was ill.

 

__________________________                                                 _______________________

ROBERT LEACH, MAYOR                                                  Lorrie Clevenger, Clerk

Council Minutes: March 7th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING MARCH 7TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on March 7th, 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller.  Eric White was absent. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Visitors – Potential Buyer of Grange Hall Property

  • Jeremiah Geisinger, President of McAlpine Meadery – Specialty winery in Navarre.  They make wine there and have a tasting room.  He is interested in purchasing the Grange Hall and would keep the building the same.  Grange Hall is zoned as a Single Family, it would take a change to the zoning for this to happen.  Council can not make a decision. It was never zoned commercial-St. Cty. Auditor has it listed commercial, but it is not.  They would have to go to the Building Inspector and he would deny it, this would start the process to get a variance. The neighbors would have some say in it.  He would be moving the Navarre location to the Magnolia building. Would expand his hours at this location. He would not need a liquor license. He would like to make a patio area where people could smoke.  Bob is concerned about the nice homes in that area and would they be concerned about the cars and traffic.
  • Jay Herstine – Fire Department – The Fire Department would like to have a meeting with members of council, Finnicum Insurance, VFIS and Joel Bender of Whitaker Myers.  The Village is insuring the building because it is ours. Village is requiring the Fire Dept. to have secondary insurance. Meeting will be held on March 22nd, 2018 at 7:00 P.M. at the Village Hall.

Minutes

  • Rogers moved and Jessica seconded to approve the minutes of the February 14th, 2018 Regular Meeting.  All ayes.

Clerk-Treasurer’s Report

  • Hunter moved and Downes seconded to approve the Clerk-Treasurer’s Report as presented by the clerk.  All ayes.

Old Business

 

  • Fire Dept. Insurance Coverage – Do not need insurance in the lease-Village will be insuring the building and Fire Dept. will have secondary ins. and insurance on the contents.  L’Hommedieu will change #6 of the lease.
  • Blue Star Memorial – Mike Lancaster contacted Rogers regarding the Blue Star Memorial.  Discussed the location that Mike Lancaster would like it to be located.  Discussed where the Fire Dept. thinks it should be located, Herstine suggested the Fire Dept. have some say and contact Don Nicholson, Jr. to see where he thinks it should be put.  Lancaster said he will purchase the flag pole and pay for the landscaping. Clerk was informed that Presbyterian Church was donating $1500.00 for the purchase of the flag pole. Sally Patterson is the chair for the Blue Star Memorial, Lancaster will be in touch with her.  Patterson needs a dedication date.
  • Heroin Awareness Sign – The sign should be put at the Park.  We are having a problem with the logo. Downes will contact Larry Vogt by email.

 

New Business

 

  • Interview candidates for Village Worker – Mathew Hawk, Christopher Baker, Tim Green and Barton Lewis. Have Hager run a check on them.  Interviews will be March 15th, 2018 at 6:30 P.M. and 7:00 P.M

 

 

  • Lease document for Fire House – see above
  • Insurance for Fire House – see above

 

Committee Reports

  • Finance
    • Chairman Miller reported that he will check on the Fire Dept. loan, haven’t heard anything from the Bank of Magnolia.  Traffic light has been repaired. Received our Franchise Fee from Charter Communications in the amount of $7,568.68 on 3/5/18.
  • Streets & Alleys
    • Chairman Downes received lists of recommendations of work that needs to be done from Allen Dale Fornash.  Christmas decorations need to be taken down; Allen has contacted Beck Electric. Possibly purchase snow flakes that are presently on sale.  Lists of recommendations were put on hold right now. Some of the old electric poles have been removed.
    • Christmas Decorations – Snow Flakes – Rogers reported that Display Sales has the decorations on sale, we need 7 of them total cost with shipping and handling is $1,731.00 which includes decoration hardware.  Rogers moved and Hunter seconded to purchase the new Christmas Decorations at the cost of $1,731.00 to be expended from the Beauty Fund. All ayes.
  • Parks & Public Buildings
    • No report.
  • Safety
    • Chairman Hunter reported that East Sparta had 245 hrs. = $6,425.00.  There were 7 agency assists.
  • Cemetery
    • Chairman Rogers reported that the $2,200.00 was received for the month of February for lots and services for the Cemetery.  Pit meter was damaged by a large truck and has been repaired.
    • Cemetery Clerk – Miller moved and Hunter seconded to appoint Sarah Downes as Cemetery Clerk.  All ayes-Downes abstained.

 

  • Utilities
    • Chairman Miller -no report.

 

Excuse White

  • Jessica Miller moved and Downes seconded to excuse Eric White from tonight’s meeting; he is at a conference for work.  All ayes.

Solicitor’s Report

  • No Report.

Consideration of Ordinances

  • None

Action on Bills

  • Rogers moved and Downes seconded to pay the bills as presented by the clerk.  All ayes.

Mayor’s Report

  • Bob reported that council received a lovely “Thank You” from Steve Loomis for the gift certificate and the plaque.
  • Bob reported that he went to the Stark County Health District Mtg. and Downes went to the Carroll County. Health District Mtg.-Health Dept. hasn’t raised their rate for many years, it is going to be increased by 2% over a 5-year period.  Carroll County is in bad shape.
  • Clerk – Clerk Lorrie Clevenger discussed per position with council and asked if they would consider separating the Village Clerk and Water Clerk positions.

 

____________________________                                             ________________________

ROBERT LEACH, MAYOR                                               Lorrie Clevenger, Clerk

Council Minutes: February 14th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING FEBRUARY 14TH , 2018

The Regular Meeting of Magnolia Village Council was called to order on February
14 th , 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach. Members present were Jim Hunter, Jim Miller, Grant Downes, Jessica Miller and Eric White. Claudia Rogers was absent. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Visitors

  • Reggie Stoltzfus Candidate for State House of Representatives
    • Reggie is a native of  Stark County, raised in the Hartville area. He and his wife are business owners employing about 40 local residents and attends Minerva First Christian Church. Reggie is a Paris Township Trustee since 2016 currently serving as Board President. Reggie feels that families are very important, they are the backbone of society. He is on the May Primary Ballot and would like our votes.
  • Don Nicholson-Magnolia Fire Dept.
    • Nicholson asked where we are on the funds for the new fire station? Miller went over the Building Fund Report given to the Fire Dept. in January. We need to borrow $105,000.00 for completion of the building. The savings will be used for dry wall, paint and insulation. They can purchase paint for the Fire Dept. to do the painting. The other work has to be bid out and prevailing wages paid. Miller moved and Hunter seconded to authorize the Mayor and Clerk to borrow $105,000.00 from the Bank of Magnolia for construction of the new fire station. All ayes. Ord. #2-18-2. This loan will be repaid by the funds from the Fire Levy Building Fund. Downes moved and White seconded to suspend the statutory rules and pass on its first reading. All ayes.
  • Lease Agreement
    • L’Hommedieu will have the new lease agreement completed in
      about one week, he will forward it on to their attorney, Charles Hall for his approval. Loomis asked about having their annual fund raiser in October at the new building, will they be permitted to have alcohol? L’Hommedieu said the Fire Dept. and the Village should check with their insurance carriers. Individuals would be bringing their own alcoholic beverages.
  • Minutes
    • Hunter moved and White seconded to approve the minutes of the January 10th Reorganizational Meeting and the Regular Meeting. All ayes.
  • Clerk-Treasurer’s Report
    • Miller moved and Downes seconded to approve the Clerk Treasurer’s Report as presented by the clerk. All ayes.
  • Old Business
    • Fire Dept. Building – Insurance Coverage – Discussed the insurance coverage after completion of the construction phase. Clerk will check with Joel Bender of Whitaker Myers on a quote for the new building. Fire Dept. will also check with their present insurance carrier.
    • Newly Elected Council Training – 3/24/18- Grant Downes and Jessica Miller will be attending the OML Newly Elected Council Training Saturday, March 24 th , 2018 at Independence, Ohio.
    • Government Law Seminar – 2/24/18 at Exploration Gateway, Sippo Lake – Bob Leach, Jim Hunter, Jim Miller, Grant Downes and Jessica Miller will be attending.
    • Excuse Rogers – Miller moved and Hunter seconded to excuse Claudia Rogers from tonight’s meeting. All ayes.
  • New Business
    • Bank of Magnolia Depository Agreement – Deposit of Public Funds-Ohio for the period commencing Jan. 1, 2018-December 31, 2018. The Bank participates in the Ohio Pooled Collateral Program. Hunter moved and White seconded to enter into the Depository Agreement w/The Bank of Magnolia. All ayes.
    • Reilly Street Sweeping Contract – White moved and Downes seconded to enter into a contract with Reilly Sweeping, Inc. to sweep the village streets before Memorial Day. All ayes. Cost in 2017 was $1182.00.
    • Annual Appropriation Ordinance – Downes moved and Hunter seconded to pass Ord. #2-18- 3
    • Annual Appropriation Ord. for all funds totaling $1,232,019.76. All ayes. Miller moved and White seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • ODOT Bicycle Resolution – Coordinating efforts with local jurisdictions to designate Ohio’s first U.S. State Bike Route network. SBR85 is a shared path along Bowmont Ave.; SBR62 is a shared patch along Main St. to Willowdale Ave. SE., 542 connects into Rte. 183. Miller moved and Downes seconded to pass Res. #2-018- 1. All ayes.
    • S.V. Elementary School – Guys with ties & Girls with pearls – Is being coordinated by Jennifer Bible at Sandy Valley Elementary School for 3,4 & 5 th grade students, dressing for success and impact life skills. They are requesting donations; we cannot spend village funds for this.
    • Meeting Date for March – Mayor Leach requested council change the meeting date from March 14th , 2018 to March 7th , 2018 due to the Stark County Regional Planning Annual Dinner which he will be attending. Miller moved and Hunter seconded to change the date to March 7th, 2018. All ayes.
    • Carroll County Health District Advisory Board Meeting March 1st – Downes will be attending.
  • Committee Reports
    • Utilities
      • Chairperson Miller had no report. Downes reported that he has been following up with AEP to have the old poles removed hopefully in the next few weeks.
    • Finance
      • Chairman Miller sent a message to Allen Dale Fornash that he did a good job plowing during the last snow storms. Fornash has been repairing pot holes. Fornash is not interested in a full- time position. Discussed whether to hire part-time or full- time. Clerk should put the street applications out once again, Downes will put it on the village web site.
    • Streets & Alleys
      • Chairman Downes reported there have been some issues with the village truck. Discussed street patching, possibly do some chip and seal. Lynwood and Elson Streets definitely need addressed this summer. Discussed the OUPS notices and how to get them delivered to Schmidt. Downes will send them to Hager and Hager can fax them to Schmidt.Will contact Schmidt. Downes will add to the website council members telephone numbers and the committees they are on.
      • Traffic Light- Received a quote from Brian Burkhart for traffic light repairs in the amount of $2,200.00, will be paid out of State Highway Funds. Jessica moved and Downes seconded to have Burkhart repair the traffic light. All ayes.
    • Parks & Public Buildings
      • Chairman White had no report.
    • Safety
      • Chairman Hunter reported East Sparta had 180 hrs. = $4,800.00 for the month of January. Hager reported that he attended the workshop on Tuesday, Feb. 13th , Dealing w/Difficult People, well worth it.
      • Fire Chief Don Nicholson, Jr. – Presented the 2017 Yearly Fire Report- 72 incidents, Pg. 7 incidents calls by district, Pg. 9 breakdown by classification, Pg. 11 is the time analysis. Average 6 people per call, within 1-minute truck is manned, average en route response time is 5:37 minutes trucks are out of the station. They try to hold the truck at the station for 5 min. to fill the truck with personnel.
    • Cemetery
      • Chairperson Rogers was absent. Miller reported $500.00 was received for grave services for the month of January 2018.
  • Solicitor’s Report
    • No report.
  • Consideration of Ordinances
    • Miller moved and Hunter seconded to pass Ordinance #2-18- 4 Appropriation Ordinance to Transfer Funds within the Temporary Appropriations. All ayes. White moved and Downes seconded to suspend the statutory rules and pass on its first reading. All ayes.
  • Action on Bills
    • Downes moved and Hunter seconded to pay the bills as presented by the clerk totaling $12,970.25. All ayes.
  • Mayor’s Report
    • Discussed the Cemetery Clerk’s position. A new clerk needs to be appointed.

Meeting adjourned at 9:10 P.M.

_________________________________                                       ________________________

Robert Leach, Mayor                                                           Lorrie Clevenger, Clerk

Council Minutes: January 10th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL
REGULAR COUNCIL MEETING JANUARY 10TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on January
10th , 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach. Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller and Eric White. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.
Visitors – There were no visitors.

  • Minutes
    • Rogers moved and White seconded to approve the minutes of the December 13th , 2017
      meeting. All ayes.
  • Clerk-Treasurer’s Report
    • Hunter moved and Miller seconded to approve the Clerk-Treasurer’s Report as
      presented by the clerk. All ayes.
  • Old Business
    • Fire Dept. Building – All work is done inside except for the office. Wash room, training room and gear room framed in; ready for electric, dry wall and insulation to be started. Next draw will be the end of February for $90,000.00. Miller said we must factor in the interest rate and need to decide what kind of term they want. The income from the levy for 2018 is approximately $62,000.00. Fire Dept. has enough money to finish the outside. Discussed the $75,000.00 loan which has $7,500.00 payments each year.
    • Traffic Light – White talked with Loomis who got in touch with Burkhart. Burkhart will check the traffic light and get back to Loomis with his recommendations.
  • New Business
    • Camera Work at Park – Miller moved and Rogers seconded to split the expense with the BPA to replace the camera at the tennis court, approximately $196.00. All ayes.
    • Contract w/Canton Law Department – Hunter moved and Downes seconded to enter into a contract with the Canton Law Dept. for prosecution of criminal cases 1/1/18–12/31/19 at the cost of $5,000.00 or $625.oo per quarter. All ayes.
    • Dispatching Contract Nimishillen Twp. – Downes moved and Miller seconded to enter into a contract with the Nimishillen Twp. Board of Trustees for 24 hr. a day dispatching services at the rate of $600.00 per month beginning Jan. 1, 2018 – December 31, 2018. All ayes. East Sparta is charged $300.00 with their monthly police protection invoice.
    • Governmental Law Seminar 2/24/18 Exploration Gateway Sippo Lake – $25.00 for each attendee; Downes moved and Rogers seconded to pay for Bob Leach, Grant Downes, Jessica Miller, Jim Miller and Jim Hunter to attend the Governmental Law Seminar. All ayes.
    • Newly Elected Council Training 3/24/18 at Independence, Ohio – Hunter moved and Rogers seconded to pay $65.00 each for Grant Downes and Jessica Miller to attend the Council Training on 3/24/18. All ayes.
    • Village Worker – Miller reported that Allen Dale Fornash had talked to him about January 6th approaching. When we hired Dale Fornash he said he would work until January 6th , 2018. Fornash is still available to work but would like to be put on salary basis at the rate of $15.00 an hr. for 27 ½ hrs. a week. The 27 1/2 hrs. a week would be for snow plowing and any otherduties performed will be turned in on a separate time card and paid at the same rate. Allen Dale agreed to work through the end of March. Mrs. Miller moved to pay the salary position and Rogers seconded. All ayes. Future employment will be discussed with Allen Dale.
    • Ord.#1-18- 1. If there are complaints and problems council is to call Downes and he will forward
      them to Dale.
  • Committee Reports
    • Parks & Public Bldgs. Chairman White had no report.
    • Safety Chairman Hunter reported East Sparta had 174 hrs. = $4,312.50. Hunter moved and Rogers seconded to send Jeff Hager to a one-day Seminar on Dealing W/Difficult People at the cost of $149.00 in Canton on 2/13/18. All ayes.
    • Cemetery Chairperson Rogers reported that the Cemetery received $2,475.00 for the month of December 2017.
    • Utilities Chairman Miller had no report. Jim Miller commented that residents received a letter from Spectrum and they will have to have a box for their televisions to work, they can obtain a free box for 1 yr.
    • Finance Chairman Miller reported that the village paid $25,000.00 the end of December on their street paving loan, balance is now around $3,285.53. Miller requested an Executive Session at the end of our meeting.
    • Streets & Alleys Chairman Downes reported that he is about ready to switch the web site over. Discussed the Christmas decorations, Miller will discuss the situation with Dale Fornash. Discussed getting a lift to do the decorations next year, Mayor Leach said to have Beck Electric do it.
  • Solicitor’s Report
    • No report.
  • Action on Bills
    • Downes moved and Rogers seconded to pay the bills as presented by the clerk. All ayes.
  •  Mayor’s Report
    • Bob read Lorrie Clevenger’s Thank You for her Christmas gift.
    • Bob read Jessica Miller’s resignation from her position as Cemetery Clerk due to the conflict of being a member of Village Council. She will continue to do the clerk’s job until a replacement is appointed.
  • Executive Session
    • Miller moved and White seconded to adjourn into Executive Session at 8:30 P.M. to discuss personnel. All ayes.
    • Rogers moved and Hunter seconded to reconvene into Regular Session at 8:45 P.M. All ayes.
  • Meeting adjourned at 8:45 P.M.

     

     

     

    ___________________________              _________________________

    Robert Leach, Mayor                       Lorrie Clevenger, Clerk

Council Minutes: December 13th, 2017

MINUTES
MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING DECEMBER 13TH , 2017

The Regular Meeting of Magnolia Village Council was called to order on December 13th , 2017 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach followed by the
Pledge of Allegiance and Prayer. Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Steve Loomis and Eric White. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Visitors – There were no visitors.

Minutes

  • Rogers moved and Miller seconded to approve the minutes. All ayes.
    Clerk-Treasurer’s Report
  • Hunter moved and Downes seconded to approve the Clerk-Treasurer’s Report as presented by
    the clerk. All ayes.
  • Old Business
    • Fire Dept. Building – The concrete floor is done. Part of the partitions are in, plumber is to install vents and the heating guy is stopping Friday. The metal for the ceiling was donated and is coming this week. On December 26th the doors will be installed. The donations made have helped greatly. The down spouts are in and Joe Little will be coming and ditching them. They have had a problem with Stark County Sewer Dept. Nicholson spoke with Chiavari and the next draw will be in February. Nicholson mentioned that the new lease agreement needs to be completed by March 1 st , 2018. Nicholson also mentioned that the village will have to go to
      the bank for financing; he thinks the next draw will be 30% and the last will be 20%. Possibly have a meeting with the Fire Dept. and Chiavari the first week of January to see where everything stands.
    • Bids for Police Car – Received a bid from Vehicle Solutions for $1600.00 and a bid from Barbara Hall for $2,100.50. Rogers moved and White seconded to accept the bid from Barbara Hall in the amount for $2,100.50. All ayes.
    • Frank Young Tools- Letters were sent by certified and regular mail on Nov. 13, 2017. Certified letter was returned unclaimed. The Village of Magnolia owns the tools.
    • Village Hall Restroom – Nicholson repaired the hot water problem in the rest room. White has mentioned the vanity to Chiavari a couple of times, will do so once again.
  • New Business
    • Stark. County Public Defender’s Commission Contract – Hunter moved and Rogers seconded to approve the Stark County Public Defender’s Commission Contract and Ord. #12-17- 21 for the period of Jan. 1, 2018 – Dec. 31, 2018. All ayes. Downes moved and Miller seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • Magnolia Volunteer Firemen Supplemental Contract – Loomis moved and Miller seconded to pass the Supplemental Contract with the Magnolia Volunteer Fire Dept. in the amount of $1,761.38. All ayes. Ord. #12-17- 22.
      Rogers moved and White seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • East Sparta Police Contract – Miller moved and Hunter seconded to approve the contract with the Village of East Sparta for police protection for 2018 in the amount of $25.00 per hour for 1800 hours or more. Ord. # 12-17- 24. All ayes.
      Rogers moved and Loomis seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • Temporary Appropriation Ordinance – Rogers moved and White seconded to approve the Temporary Appropriation Ordinance #12-17- 23 in the amount of $149,375.00. All ayes. Hunter moved and Rogers seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • Hire New Cleaning Person – Miller moved and Rogers seconded to hire Dee Garaux as our new cleaning person for the Village Hall at the rate of $12.00 per hour retroactive to Nov. 22, 2017. All ayes.
    • Notes to the Financial Statements- Year End Report – Rogers moved and Miller seconded to hire Charles E. Harris & Associates to prepare the Notes to the Financial Statement for year ending 2017 at the cost of $325.00. All ayes. (Clerk has decided to prepare the notes herself)
  • Committee Reports
    • Streets & Alleys Chairman Loomis reported about the traffic light; he contacted Thompson Electric and a new box would cost $9,920.00. Loomis then contacted a man from Central Allied that looked at it, Brian Burkhart will see if he can do something with it. White reported that if we were to purchase a new traffic light, ODOT would help with it. Dale Fornash gave council various lists of things that need to be done. Dale reported that the snow plow on Saturday evening was turning way too slow. Loomis told him to take the truck up to Cross Truck Equipment when it is cold so that they can see what it is doing. He will contact Cross Truck Equipment.
    • Parks & Public Bldgs. Chairman White reported that the water heater was repaired in the Village Hall restroom. Discussed the playground equipment repairs.
    • Safety Chairman Hunter reported that East Sparta had 159.75 hrs. for the month of November = $4,206.25. Chief Hager recommended Gavin Jones be promoted to 1 st Class Officer. Hunter moved and Rogers seconded to promote Gavin Jones to 1 st Class Officer as of the Dec. 31, 2017 pay period at the rate of $11.25 per hour. Ord. #12-17- 25. All ayes.
    • Cemetery Chairperson Rogers reported the cemetery received $8,175.00 for the month of November. Water line has been repaired and the Mausoleum roof is finally done.
    • Utilities Chairman Downes had no report.
    • Finance Chairman Miller reported the total contribution rate for 2018 will be 0.3% compared to 1.3% in 2017. He and Lorrie are going to look at the balances and try to pay the street paving loan off sooner.
    • Solicitor’s Report – No Report
  • Consideration of Ordinances
    • Loomis moved and Rogers seconded to pass Resolution #12-017- 10 Appropriation Resolution to Amend Annual Appropriations for the year 2017. All ayes.
    • Rogers moved and Miller seconded to pass Ord. #12-17- 26 Appropriation Ord. to Transfer Funds. All ayes. Loomis moved and Rogers seconded to suspend the statutory rules and pass on its first reading. All ayes.
  • Action on Bills
    • Rogers moved and Downes seconded to pay the bills as presented by the clerk. All ayes.
  • Mayor’s Report
    • Bob read the Thank You received from Shepherd of the Valley Lutheran Church for the memorial contribution council made for Scarlett Hunter.
    • A plaque and gift certificate were presented to Steve Loomis for serving 32 years on Village Council.

Meeting adjourned at 8:30 P.M.

 

_________________________________   _______________________________
ROBERT LEACH, MAYOR                 Lorrie Clevenger, Clerk