Meeting Minutes

Council Minutes: February 14th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING FEBRUARY 14TH , 2018

The Regular Meeting of Magnolia Village Council was called to order on February
14 th , 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach. Members present were Jim Hunter, Jim Miller, Grant Downes, Jessica Miller and Eric White. Claudia Rogers was absent. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Visitors

  • Reggie Stoltzfus Candidate for State House of Representatives
    • Reggie is a native of  Stark County, raised in the Hartville area. He and his wife are business owners employing about 40 local residents and attends Minerva First Christian Church. Reggie is a Paris Township Trustee since 2016 currently serving as Board President. Reggie feels that families are very important, they are the backbone of society. He is on the May Primary Ballot and would like our votes.
  • Don Nicholson-Magnolia Fire Dept.
    • Nicholson asked where we are on the funds for the new fire station? Miller went over the Building Fund Report given to the Fire Dept. in January. We need to borrow $105,000.00 for completion of the building. The savings will be used for dry wall, paint and insulation. They can purchase paint for the Fire Dept. to do the painting. The other work has to be bid out and prevailing wages paid. Miller moved and Hunter seconded to authorize the Mayor and Clerk to borrow $105,000.00 from the Bank of Magnolia for construction of the new fire station. All ayes. Ord. #2-18-2. This loan will be repaid by the funds from the Fire Levy Building Fund. Downes moved and White seconded to suspend the statutory rules and pass on its first reading. All ayes.
  • Lease Agreement
    • L’Hommedieu will have the new lease agreement completed in
      about one week, he will forward it on to their attorney, Charles Hall for his approval. Loomis asked about having their annual fund raiser in October at the new building, will they be permitted to have alcohol? L’Hommedieu said the Fire Dept. and the Village should check with their insurance carriers. Individuals would be bringing their own alcoholic beverages.
  • Minutes
    • Hunter moved and White seconded to approve the minutes of the January 10th Reorganizational Meeting and the Regular Meeting. All ayes.
  • Clerk-Treasurer’s Report
    • Miller moved and Downes seconded to approve the Clerk Treasurer’s Report as presented by the clerk. All ayes.
  • Old Business
    • Fire Dept. Building – Insurance Coverage – Discussed the insurance coverage after completion of the construction phase. Clerk will check with Joel Bender of Whitaker Myers on a quote for the new building. Fire Dept. will also check with their present insurance carrier.
    • Newly Elected Council Training – 3/24/18- Grant Downes and Jessica Miller will be attending the OML Newly Elected Council Training Saturday, March 24 th , 2018 at Independence, Ohio.
    • Government Law Seminar – 2/24/18 at Exploration Gateway, Sippo Lake – Bob Leach, Jim Hunter, Jim Miller, Grant Downes and Jessica Miller will be attending.
    • Excuse Rogers – Miller moved and Hunter seconded to excuse Claudia Rogers from tonight’s meeting. All ayes.
  • New Business
    • Bank of Magnolia Depository Agreement – Deposit of Public Funds-Ohio for the period commencing Jan. 1, 2018-December 31, 2018. The Bank participates in the Ohio Pooled Collateral Program. Hunter moved and White seconded to enter into the Depository Agreement w/The Bank of Magnolia. All ayes.
    • Reilly Street Sweeping Contract – White moved and Downes seconded to enter into a contract with Reilly Sweeping, Inc. to sweep the village streets before Memorial Day. All ayes. Cost in 2017 was $1182.00.
    • Annual Appropriation Ordinance – Downes moved and Hunter seconded to pass Ord. #2-18- 3
    • Annual Appropriation Ord. for all funds totaling $1,232,019.76. All ayes. Miller moved and White seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • ODOT Bicycle Resolution – Coordinating efforts with local jurisdictions to designate Ohio’s first U.S. State Bike Route network. SBR85 is a shared path along Bowmont Ave.; SBR62 is a shared patch along Main St. to Willowdale Ave. SE., 542 connects into Rte. 183. Miller moved and Downes seconded to pass Res. #2-018- 1. All ayes.
    • S.V. Elementary School – Guys with ties & Girls with pearls – Is being coordinated by Jennifer Bible at Sandy Valley Elementary School for 3,4 & 5 th grade students, dressing for success and impact life skills. They are requesting donations; we cannot spend village funds for this.
    • Meeting Date for March – Mayor Leach requested council change the meeting date from March 14th , 2018 to March 7th , 2018 due to the Stark County Regional Planning Annual Dinner which he will be attending. Miller moved and Hunter seconded to change the date to March 7th, 2018. All ayes.
    • Carroll County Health District Advisory Board Meeting March 1st – Downes will be attending.
  • Committee Reports
    • Utilities
      • Chairperson Miller had no report. Downes reported that he has been following up with AEP to have the old poles removed hopefully in the next few weeks.
    • Finance
      • Chairman Miller sent a message to Allen Dale Fornash that he did a good job plowing during the last snow storms. Fornash has been repairing pot holes. Fornash is not interested in a full- time position. Discussed whether to hire part-time or full- time. Clerk should put the street applications out once again, Downes will put it on the village web site.
    • Streets & Alleys
      • Chairman Downes reported there have been some issues with the village truck. Discussed street patching, possibly do some chip and seal. Lynwood and Elson Streets definitely need addressed this summer. Discussed the OUPS notices and how to get them delivered to Schmidt. Downes will send them to Hager and Hager can fax them to Schmidt.Will contact Schmidt. Downes will add to the website council members telephone numbers and the committees they are on.
      • Traffic Light- Received a quote from Brian Burkhart for traffic light repairs in the amount of $2,200.00, will be paid out of State Highway Funds. Jessica moved and Downes seconded to have Burkhart repair the traffic light. All ayes.
    • Parks & Public Buildings
      • Chairman White had no report.
    • Safety
      • Chairman Hunter reported East Sparta had 180 hrs. = $4,800.00 for the month of January. Hager reported that he attended the workshop on Tuesday, Feb. 13th , Dealing w/Difficult People, well worth it.
      • Fire Chief Don Nicholson, Jr. – Presented the 2017 Yearly Fire Report- 72 incidents, Pg. 7 incidents calls by district, Pg. 9 breakdown by classification, Pg. 11 is the time analysis. Average 6 people per call, within 1-minute truck is manned, average en route response time is 5:37 minutes trucks are out of the station. They try to hold the truck at the station for 5 min. to fill the truck with personnel.
    • Cemetery
      • Chairperson Rogers was absent. Miller reported $500.00 was received for grave services for the month of January 2018.
  • Solicitor’s Report
    • No report.
  • Consideration of Ordinances
    • Miller moved and Hunter seconded to pass Ordinance #2-18- 4 Appropriation Ordinance to Transfer Funds within the Temporary Appropriations. All ayes. White moved and Downes seconded to suspend the statutory rules and pass on its first reading. All ayes.
  • Action on Bills
    • Downes moved and Hunter seconded to pay the bills as presented by the clerk totaling $12,970.25. All ayes.
  • Mayor’s Report
    • Discussed the Cemetery Clerk’s position. A new clerk needs to be appointed.

Meeting adjourned at 9:10 P.M.

_________________________________                                       ________________________

Robert Leach, Mayor                                                           Lorrie Clevenger, Clerk

Council Minutes: January 10th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL
REGULAR COUNCIL MEETING JANUARY 10TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on January
10th , 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach. Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller and Eric White. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.
Visitors – There were no visitors.

  • Minutes
    • Rogers moved and White seconded to approve the minutes of the December 13th , 2017
      meeting. All ayes.
  • Clerk-Treasurer’s Report
    • Hunter moved and Miller seconded to approve the Clerk-Treasurer’s Report as
      presented by the clerk. All ayes.
  • Old Business
    • Fire Dept. Building – All work is done inside except for the office. Wash room, training room and gear room framed in; ready for electric, dry wall and insulation to be started. Next draw will be the end of February for $90,000.00. Miller said we must factor in the interest rate and need to decide what kind of term they want. The income from the levy for 2018 is approximately $62,000.00. Fire Dept. has enough money to finish the outside. Discussed the $75,000.00 loan which has $7,500.00 payments each year.
    • Traffic Light – White talked with Loomis who got in touch with Burkhart. Burkhart will check the traffic light and get back to Loomis with his recommendations.
  • New Business
    • Camera Work at Park – Miller moved and Rogers seconded to split the expense with the BPA to replace the camera at the tennis court, approximately $196.00. All ayes.
    • Contract w/Canton Law Department – Hunter moved and Downes seconded to enter into a contract with the Canton Law Dept. for prosecution of criminal cases 1/1/18–12/31/19 at the cost of $5,000.00 or $625.oo per quarter. All ayes.
    • Dispatching Contract Nimishillen Twp. – Downes moved and Miller seconded to enter into a contract with the Nimishillen Twp. Board of Trustees for 24 hr. a day dispatching services at the rate of $600.00 per month beginning Jan. 1, 2018 – December 31, 2018. All ayes. East Sparta is charged $300.00 with their monthly police protection invoice.
    • Governmental Law Seminar 2/24/18 Exploration Gateway Sippo Lake – $25.00 for each attendee; Downes moved and Rogers seconded to pay for Bob Leach, Grant Downes, Jessica Miller, Jim Miller and Jim Hunter to attend the Governmental Law Seminar. All ayes.
    • Newly Elected Council Training 3/24/18 at Independence, Ohio – Hunter moved and Rogers seconded to pay $65.00 each for Grant Downes and Jessica Miller to attend the Council Training on 3/24/18. All ayes.
    • Village Worker – Miller reported that Allen Dale Fornash had talked to him about January 6th approaching. When we hired Dale Fornash he said he would work until January 6th , 2018. Fornash is still available to work but would like to be put on salary basis at the rate of $15.00 an hr. for 27 ½ hrs. a week. The 27 1/2 hrs. a week would be for snow plowing and any otherduties performed will be turned in on a separate time card and paid at the same rate. Allen Dale agreed to work through the end of March. Mrs. Miller moved to pay the salary position and Rogers seconded. All ayes. Future employment will be discussed with Allen Dale.
    • Ord.#1-18- 1. If there are complaints and problems council is to call Downes and he will forward
      them to Dale.
  • Committee Reports
    • Parks & Public Bldgs. Chairman White had no report.
    • Safety Chairman Hunter reported East Sparta had 174 hrs. = $4,312.50. Hunter moved and Rogers seconded to send Jeff Hager to a one-day Seminar on Dealing W/Difficult People at the cost of $149.00 in Canton on 2/13/18. All ayes.
    • Cemetery Chairperson Rogers reported that the Cemetery received $2,475.00 for the month of December 2017.
    • Utilities Chairman Miller had no report. Jim Miller commented that residents received a letter from Spectrum and they will have to have a box for their televisions to work, they can obtain a free box for 1 yr.
    • Finance Chairman Miller reported that the village paid $25,000.00 the end of December on their street paving loan, balance is now around $3,285.53. Miller requested an Executive Session at the end of our meeting.
    • Streets & Alleys Chairman Downes reported that he is about ready to switch the web site over. Discussed the Christmas decorations, Miller will discuss the situation with Dale Fornash. Discussed getting a lift to do the decorations next year, Mayor Leach said to have Beck Electric do it.
  • Solicitor’s Report
    • No report.
  • Action on Bills
    • Downes moved and Rogers seconded to pay the bills as presented by the clerk. All ayes.
  •  Mayor’s Report
    • Bob read Lorrie Clevenger’s Thank You for her Christmas gift.
    • Bob read Jessica Miller’s resignation from her position as Cemetery Clerk due to the conflict of being a member of Village Council. She will continue to do the clerk’s job until a replacement is appointed.
  • Executive Session
    • Miller moved and White seconded to adjourn into Executive Session at 8:30 P.M. to discuss personnel. All ayes.
    • Rogers moved and Hunter seconded to reconvene into Regular Session at 8:45 P.M. All ayes.
  • Meeting adjourned at 8:45 P.M.

     

     

     

    ___________________________              _________________________

    Robert Leach, Mayor                       Lorrie Clevenger, Clerk

Council Minutes: December 13th, 2017

MINUTES
MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING DECEMBER 13TH , 2017

The Regular Meeting of Magnolia Village Council was called to order on December 13th , 2017 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach followed by the
Pledge of Allegiance and Prayer. Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Steve Loomis and Eric White. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Visitors – There were no visitors.

Minutes

  • Rogers moved and Miller seconded to approve the minutes. All ayes.
    Clerk-Treasurer’s Report
  • Hunter moved and Downes seconded to approve the Clerk-Treasurer’s Report as presented by
    the clerk. All ayes.
  • Old Business
    • Fire Dept. Building – The concrete floor is done. Part of the partitions are in, plumber is to install vents and the heating guy is stopping Friday. The metal for the ceiling was donated and is coming this week. On December 26th the doors will be installed. The donations made have helped greatly. The down spouts are in and Joe Little will be coming and ditching them. They have had a problem with Stark County Sewer Dept. Nicholson spoke with Chiavari and the next draw will be in February. Nicholson mentioned that the new lease agreement needs to be completed by March 1 st , 2018. Nicholson also mentioned that the village will have to go to
      the bank for financing; he thinks the next draw will be 30% and the last will be 20%. Possibly have a meeting with the Fire Dept. and Chiavari the first week of January to see where everything stands.
    • Bids for Police Car – Received a bid from Vehicle Solutions for $1600.00 and a bid from Barbara Hall for $2,100.50. Rogers moved and White seconded to accept the bid from Barbara Hall in the amount for $2,100.50. All ayes.
    • Frank Young Tools- Letters were sent by certified and regular mail on Nov. 13, 2017. Certified letter was returned unclaimed. The Village of Magnolia owns the tools.
    • Village Hall Restroom – Nicholson repaired the hot water problem in the rest room. White has mentioned the vanity to Chiavari a couple of times, will do so once again.
  • New Business
    • Stark. County Public Defender’s Commission Contract – Hunter moved and Rogers seconded to approve the Stark County Public Defender’s Commission Contract and Ord. #12-17- 21 for the period of Jan. 1, 2018 – Dec. 31, 2018. All ayes. Downes moved and Miller seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • Magnolia Volunteer Firemen Supplemental Contract – Loomis moved and Miller seconded to pass the Supplemental Contract with the Magnolia Volunteer Fire Dept. in the amount of $1,761.38. All ayes. Ord. #12-17- 22.
      Rogers moved and White seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • East Sparta Police Contract – Miller moved and Hunter seconded to approve the contract with the Village of East Sparta for police protection for 2018 in the amount of $25.00 per hour for 1800 hours or more. Ord. # 12-17- 24. All ayes.
      Rogers moved and Loomis seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • Temporary Appropriation Ordinance – Rogers moved and White seconded to approve the Temporary Appropriation Ordinance #12-17- 23 in the amount of $149,375.00. All ayes. Hunter moved and Rogers seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • Hire New Cleaning Person – Miller moved and Rogers seconded to hire Dee Garaux as our new cleaning person for the Village Hall at the rate of $12.00 per hour retroactive to Nov. 22, 2017. All ayes.
    • Notes to the Financial Statements- Year End Report – Rogers moved and Miller seconded to hire Charles E. Harris & Associates to prepare the Notes to the Financial Statement for year ending 2017 at the cost of $325.00. All ayes. (Clerk has decided to prepare the notes herself)
  • Committee Reports
    • Streets & Alleys Chairman Loomis reported about the traffic light; he contacted Thompson Electric and a new box would cost $9,920.00. Loomis then contacted a man from Central Allied that looked at it, Brian Burkhart will see if he can do something with it. White reported that if we were to purchase a new traffic light, ODOT would help with it. Dale Fornash gave council various lists of things that need to be done. Dale reported that the snow plow on Saturday evening was turning way too slow. Loomis told him to take the truck up to Cross Truck Equipment when it is cold so that they can see what it is doing. He will contact Cross Truck Equipment.
    • Parks & Public Bldgs. Chairman White reported that the water heater was repaired in the Village Hall restroom. Discussed the playground equipment repairs.
    • Safety Chairman Hunter reported that East Sparta had 159.75 hrs. for the month of November = $4,206.25. Chief Hager recommended Gavin Jones be promoted to 1 st Class Officer. Hunter moved and Rogers seconded to promote Gavin Jones to 1 st Class Officer as of the Dec. 31, 2017 pay period at the rate of $11.25 per hour. Ord. #12-17- 25. All ayes.
    • Cemetery Chairperson Rogers reported the cemetery received $8,175.00 for the month of November. Water line has been repaired and the Mausoleum roof is finally done.
    • Utilities Chairman Downes had no report.
    • Finance Chairman Miller reported the total contribution rate for 2018 will be 0.3% compared to 1.3% in 2017. He and Lorrie are going to look at the balances and try to pay the street paving loan off sooner.
    • Solicitor’s Report – No Report
  • Consideration of Ordinances
    • Loomis moved and Rogers seconded to pass Resolution #12-017- 10 Appropriation Resolution to Amend Annual Appropriations for the year 2017. All ayes.
    • Rogers moved and Miller seconded to pass Ord. #12-17- 26 Appropriation Ord. to Transfer Funds. All ayes. Loomis moved and Rogers seconded to suspend the statutory rules and pass on its first reading. All ayes.
  • Action on Bills
    • Rogers moved and Downes seconded to pay the bills as presented by the clerk. All ayes.
  • Mayor’s Report
    • Bob read the Thank You received from Shepherd of the Valley Lutheran Church for the memorial contribution council made for Scarlett Hunter.
    • A plaque and gift certificate were presented to Steve Loomis for serving 32 years on Village Council.

Meeting adjourned at 8:30 P.M.

 

_________________________________   _______________________________
ROBERT LEACH, MAYOR                 Lorrie Clevenger, Clerk