Meeting Minutes

The Regular Meeting of Magnolia Village Council was called to order on March 17, 2021 at 7:00 p.m. via Zoom by Mayor Travis Boyd. Members present were Grant Downes, Jessica Miller, Jim Miller, Scott Noble, and Eric White.  Others present were Molly Murphy, Kevin L’Hommedieu, and guest Bonnie Welker.  Mat Hawk and Chief Hager were absent.

MINUTES:   Eric White made a motion to accept the minutes as presented.  Jim Miller seconded the motion.  All Ayes.

FISCAL OFFICER’S REPORT:  Jessica Miller made the motion to approve the report as presented, which was seconded by Scott Noble.  All Ayes.

MAT HAWK’S REPORT:   Jessica Miller reported for Mat.  There is a broken catch basin and the covers need to be replaced.  He is working with Miller on the gas lines.  Eric White reported that Mat has been putting the benches and tables together, and Jim Miller reported that an air compressor was recently purchased.

VISITOR’S COMMENTS:  None

ADDITIONS TO BUSINESS:  None

OLD BUSINESS:

Zoning update:  Grant Downes explained the BZA Hearing.  It was a good hearing, but the board rejected the request to abate the easement.  The land owner is not going to pursue building the new house, but will look to sell the lot.

Wi-Fi Hotspot update:  The hotspot came in, and Grant set it up and emailed the school to get their privacy settings.  In the process, he learned that a public entity that provides internet to children has to be CIPA compliant.  Jim Miller asked if we rented or bought the equipment.  Grant stated that the router was purchased but we can cancel the service at any time.

NEW BUSINESS:  Eric White reported that The Nest has inquired about using the park for Cruise-Ins the first Wednesdays of each month from May through October. Last year we did not charge for the park.  A discussion followed.  It was decided to rent it to them for six months for $200.  Scott Noble made a motion to charge The Nest $200 for the park rental.  Jim Miller seconded the motion.  All yes.

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING:  Eric White reported that the sandstone caps are done at the village hall and fire station. Jon Clevenger will start to install the windows at the Village Hall in about two weeks.  The painter is doing prep work for painting porch, north side door.  Soffit and fascia will be done this summer.    A discussion follow about the fascia colors and everyone thought that white was a good color, since the windows are white.

Clean up day will be Saturday, May 8.  Eric will make arrangements with SV Sanitation. 

Trushell building – there are about 5 or 6 leaks in that roof.  Will need to be addressed at some point.  He is going to talk to Dave Rock.  It is a metal roof, so maybe it can be patched.

SAFETY:  Grant Downes read the safety report from February 2021:  East Sparta, 146 Magnolia, 215; Magnolia traffic stops 4; East Sparta 4.  Magnolia traffic arrests 0; East Sparta 3; Magnolia Misdemeanor arrests 2, East Sparta 0; Magnolia felony arrests 0, East Sparta 0.  Magnolia calls for service 12; East Sparta 12; Agency assists:  1. 

The Dodge Charger is posted for sale.  Sealed bids will be opened at the April meeting.  The new cruiser is on order but there is no delivery date at this point.

The water department has their own internet service.  Mike Schmidt can now print his own OOPS tickets.

There was a complaint about a person speeding on Canal Street.  They were told to contact the police.

CEMETERY REPORT:  Claudia reported that $300 was collected in February 2021.

March 15 was the deadline to clean off the decorations, and decorations that are left will be cleaned off and disposed of.

There is no new information regarding the cemetery damage.

UTILITIES:  Scott Noble reported that Miller is doing a great job with the gas line project.  They are currently on Harrison.  He is concerned that they are parking down at the village park, which might be a problem during baseball season.  A discussion followed about where they can park.

He is working with Spectrum and AT&T about moving the wires.

Street lights – none to report.

FINANCE:   Jim Miller reported that he and Molly worked on the appropriations.  The process was somewhat different because of the conversion to UAN.  Eric White made the motion, which was seconded be Jessica Miller, to approve the permanent appropriations as presented. 

Claudia Rogers made a motion to motion to suspend the rules and pass on an emergency basis on the first reading.  Scott Noble seconded the motion.  All Ayes.   

Jim put security software on 5 of the 10 computers.  He also purchased LED bulbs for the police station, and will convert them soon.

STREETS AND ALLEYS:   Jessica Miller reported that she has a call out to Youngblood, and also another company about paving. Will call Milhoan about Elson and Smith Avenue.  Talked to Sonny about Tope’s yard. 

Street Sweeping – might have a problem because of the oil project.  Probably the best option would be to wait until the project is done.

Grant talked to the Lidderdale’s about that ongoing project. Scott suggested talking to the Columbia Gas project folks to see when they are doing the sidewalks and line something up with them.

SOLICITER’S REPORT:  None

CONSIDERATION OF ORDINANCES:  Mayor has been talking to Grant about Ordinances that are already on the books that might need to be updated.  This might be a good year to do some updating.

Jessica Miller asked about using high school students for community hour work.  Claudia Rogers agreed that it is a good idea. 

ACTION ON BILLS:   Claudia Rogers made a motion to pay bills in the amount as presented.  The motion was seconded by Jim Miller.   All Ayes.

Jim brought up the possibility of giving raises for the water board and for the council.  Cannot receive increase until their terms are up.  Would like to look at that before the end of the year.  Water board $50; Council $60.  Will check on what other councils do.  Will have to be an ordinance with three readings.

MAYOR’S REPORT:  Mayor Boyd reported that a resident complained about non-tenants using his trash dumpster, and he wanted to have the village do something about it.  Mayor Boyd told him to talk to Chief Hager because it is a theft of service.

Update on Beck funds:  The administrator of the funds call and the first installment of the funds should be deposited soon. 

A discussion followed regarding trees and sidewalk damage, and the possibility of grants to help people take down the trees.

The village is scheduled to receive $190K for the American Rescue Plan. 

The Mayor is hopeful that everyone should be able to meet in person soon.

There was a discussion about the Sandy Valley senior parade.  Jim Miller made a motion to allow them to have the parade, which was seconded by Jessica Miller.  All ayes.

ADJOURN

Jim Miller made a motion to adjourn the meeting, which was seconded by Eric White.  The meeting adjourned at 8:52 p.m.

Travis Boyd, Mayor                                               Molly B. Murphy, Fiscal Officer

The Regular Meeting of Magnolia Village Council was called to order on February 17, 2021 at 7:00 p.m. via Zoom by Mayor Travis Boyd. Members present were Grant Downes, Jessica Miller, Jim Miller, Scott Noble, and Eric White.  Others present were Molly Murphy, Bob Leach, Donnie Nicholson, Chief Hager and Kevin L’Hommedieu.  Mat Hawk and Claudia Rogers were absent.

Grant Downes made a motion to excuse council member Claudia Rogers.  The motion was seconded by Jim Miller.  All Ayes.

MINUTES:  Eric White made a motion to accept the minutes as presented.  Jessica Miller seconded the motion.  All Ayes.

FISCAL OFFICER’S REPORT:   Jim Miller made the motion to approve the report as presented, which was seconded by Scott Noble.  All Ayes.

MAT HAWK’S REPORT:   Jim Miller reported that he purchased an impact driver, so Mat now has two chargers and four batteries.  Jim also found a 2HP air compressor at Harbor Freight.

Mayor Boyd gave a shout out to Mat for the extra attention he has paid to the roads.  Eric White reported that the old plow is in dire need to be replaced.  We can get through the season, but will need a new 9-foot Myer plow for next season.  One quote from Cross Trucking was $2,000. 

Jessica Miller reported that Mat said the truck had an oil leak and also an electrical issue, but both are now resolved.

VISITOR’S COMMENTS:  None

ADDITIONS TO BUSINESS:  None

OLD BUSINESS:

Zoning update:  Grant Downes reported that he met with Alan Tozzi since the last meeting.  Alan had denied a request to build on the parcel beside the Grange because there is an easement.  There is an appeal hearing on March 3 at 7:00 p.m. The owners of the property are asking the village to abate the easement. Residents Bonnie Welker, Mike Lancaster, and Mike Rogers are on the committee, and will report their decision to the council and then the council will make a decision.

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING:  Eric White reported that he has been in contact with John Clevenger about the windows for the village hall.  They have been ordered, but they have not arrived yet.

Eric is still working with the committee to finalize the walking track (around playground). They also want to remove and replace the fence.  The benches that were ordered came in and are being stored in Trushel building.

Eric, Jim Miller and Mayor Boyd had a meeting with Stark Parks.  They wanted to update and talk about future plans for the Mill.  They have received many grants and are looking into funding to open up the canal that runs through the park, with the possibility of installing a bridge.  There was a discussion about the mill pond.  The village is not happy with the lack of upkeep and the smell that results from that.  They said they are going to try to fix it. 

Jim Miller said that much of what the money was spent on at the Mill is not visible to the general public, such as structural repairs and updates.

Grant Downes said to their credit they did come and clear out the towpath and cleared out trees behind his house. 

Eric brought up the concern that there is no ice skating on the pond.  Stark Parks acted as if they did not know anything about it.  Today, the fountains were pulled out of the pond and Stark Parks does want to allow ice skating on the pond

SAFETY:  Don Nicholson went over the year-end report for the fire department.

They really need new people to become involved.

Police report:  Chief Hager read the monthly report.  He is down to six police officers.

Dodge is DOA, and is at Sarchione waiting to see what we want to do with it. Pricing for new vehicles:  Ford Explorer, $37,800 and Chevy Tahoe, $37,600.  An additional $12,000 of equipment needs to be installed.  If we order it now, it will be the fall before it is delivered.  Jim Miller said we needed to start the process to order it and take out a loan.  Chief Hager would prefer to have a Ford since the dealer is close by.

He and Jim Miller took a lot of old electronics up to Stark Recycling on Shroyer Avenue in January.

CEMETERY:  Eric White reported about the accident in the cemetery.  Molly Murphy reported that $1,200 was collected in the month of January. 

Jim Miller had a phone call regarding the cemetery road project.   He also wants that company to bid on resurfacing basketball and tennis courts.

UTILITIES:  Scott Noble thanked everyone to agree to switch the meeting dates so that he can participate.  He has contacted the gas company regarding the line replacements.  The company is running behind, but expect to begin at the end of the month.  He has also contacted AT&T and Spectrum regarding switching their lines over to the new utility poles.

FINANCE:   Jim Miller reported that Molly will want to talk about appropriations soon.  That will be at the next meeting.  He purchased Norton Security for up to 10 users for the new laptops.  Grant said that he could administer that for the council, and Jim will install it on the Board of Public Affairs computers.

STREETS AND ALLEYS:   Jessica Miller reported that there is a complaint about parking on Carrollton Street in front of the beauty shop.  A discussion followed.

Chief Hager said he looked at it, and the parking needs to be 10 feet from the corner.  Discussed moving the parking spaces farther away and marking them.

 SOLICITOR’S REPORT:  None

CONSIDERATION OF ORDINANCES:  

ORDINANCE 2021-03

ODOT District 4 Agreement. 

Motion by Jim Miller

Second by Grant Downes

All Ayes

Suspend statutory rules and pass on an emergency basis on first reading.

Motion by Grant Downes

Second by Scott Noble

All Ayes

ORDINANCE 2021-04

2021 Dispatch Agreement with Nimishillen Township Fire Department at $600 per month.

Motion by Jessica Miller

Second y Jim Miller

All Ayes

Suspend statutory rules and pass on an emergency basis on first reading.

Motion by Scott Noble

Second by Jessica Miller

All Ayes

ORDINANCE 2021-05

Carroll County Multi-Jurisdictional Hazard Mitigation Plan

Motion by Eric White

Second by Jim Miller

All Ayes

Suspend statutory rules and pass on an emergency basis on first reading.

Motion by Scott Noble

Second by Jessica Miller

All Ayes

ACTION ON BILLS:   Jim Miller made a motion to pay bills in the amount as presented.  The motion was seconded by Eric White.   All Ayes.

MAYOR’S REPORT:  Everything Mayor Boyd had to discuss was done so in the meeting.

Eric White said thank you to all who contacted him when he was ill.

ADJOURN

Eric White made a motion to adjourn the meeting, which was seconded by Grant.  The meeting adjourned at 8:40 p.m.

Travis Boyd, Mayor                                          Molly B. Murphy, Fiscal Officer

The reorganizational meeting was called to order at 7:00 p.m. by Mayor Travis Boyd.  The meeting was held via zoom due to COVID19.  Members present were:  Grant Downes, Jessica Miller, Jim Miller, Scott Noble, Claudia Rogers, Eric White, Molly Murphy, Mat Hawk, Chief Hager, Kevin L’Hommedieu, and visitors Janet Rogers and Bonnie Welker.

APPOINTMENT OF STANDING COMMITTEES

Finance:  Jim Miller, Chair; Grant Downes and Eric White

Safety:  Grant Downes, Chair; Jim Miller and Jessica Miller

Streets and Alleys:  Jessica Miller, Chair; Jim Miller and Grant Downes

Utilities:  Scott Noble, Chair; Claudia Rogers and Jessica Miller

Cemetery:  Claudia Rogers, Chair; Scott Noble and Eric White

Parks and Public Buildings:  Eric White, Chair; Claudia Rogers and Scott Noble

MAGNOLIA PLANNING COMMISSION:  The legislative authority of each Village may establish a commission consisting of five members:  the Mayor, one elected member of the legislative authority, and three citizen members of the Village, to serve a term of one year.

Magnolia Planning Commission 2021:  Mayor Boyd, Grant Downes, Alan Tozzi, Mike Rogers, and Mike Lancaster

President pro tempore:  Grant Downes

Representative to Stark County Regional Planning Commission:  Mayor Boyd

Representative to Carroll County Regional Planning Commission:  Grant Downes

The Mayor, with the advice and consent of Council, appointed the following officials:

Zoning Inspector:  Alan Tozzi

Cemetery Clerk:  Tim Costello

Disaster Services Director and Fire Safety Officer:  Donnie Nicholson

Street Commissioner:  Chief Hager

Representative to SCOG:  Mayor Boyd

Member Records Commission:  Janet Rogers

Representative to Quad Ambulance:  Steve Loomis

Council will meet regularly at 7:00 p.m. on the second Wednesday of each month.

The regular meeting of Magnolia Village Council was called to order on January 14, 2021 at 7:27 p.m. by Mayor Travis Boyd.  The meeting was held via zoom due to COVID19.  Members present were:  Grant Downes, Jessica Miller, Jim Miller, Scott Noble, Claudia Rogers, Eric White, Molly Murphy, Mat Hawk, Chief Hager, Kevin L’Hommedieu, and visitors Sonny Fitzsimmons, Janet Rogers and Bonnie Welker.

VISITOR’S COMMENTS:  Janet Rogers thanked the council for the generous donation to the Magnolia Historical Society through the CARES ACT funds.

MINUTES:  Jim Miller made a motion to accept the minutes from the December regular meeting, which was seconded by Claudia.  All ayes.

FISCAL OFFICER’S REPORT:   Scott Noble made a motion to accept the report as presented, which was seconded by Jessica Miller.  All ayes.

MAT HAWK’S REPORT:  Mat Hawk thanked the council for the pay raise for 2021.  He spoke about getting an address sign for the village garage and signs for the baseball and softball fields – numbers designating each field.  The village hall Christmas decorations were taken down, and he has contacted Average Joe about taking down the snowflakes and wreaths.  The old air compressor and impact driver need to be replaced, and the Kubota tractor needs a new seat.  Jim Miller will look into replacing the air compressor and impact driver, and permission was given to Mat to purchase a new tractor seat.

ADDITIONS TO BUSINESS:  Grant Downes spoke to the resident who has had chickens in their backyard for quite some time.   Zoning prohibits animal and poultry husbandry, but he could not find a village ordinance that addresses the issue. He discussed several options, including backyard poultry programs.  The issue will be taken to committee and Grant will come back with a report. 

OLD BUSINESS:  None

NEW BUSINESS:  Jessica Miller reported that the paper bin down at the park was overflowing during the Christmas season. People were placing cardboard and paper on the ground outside of the bin, which is unlawful and considered to be littering.  It has been picked up weekly since this first week of December.  It was discussed to have two bins during the week of Christmas next year.   A new sign for the paper bin was discussed.

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING:  Eric White reported that the capstones were completed at the fire station today.  He has not checked the village hall yet to see if the work was done there also. 

The Playground Committee gave him an update regarding the chain link fence and the walking path around the play area.  The replacement windows have been ordered for the town hall, and the soffit will be done in the spring.  Clevenger will do the work at the lower price.

SAFETY:  Grant Downes reported the safety reported the police hours for December:  Police Hours East Sparta – 192.5; Magnolia – 249; Auxiliary Hours East Sparta – 72; Magnolia – 58.5;  Traffic stops East Sparta – 2; Magnolia – 3; Traffic Arrests East Sparta – 0; Magnolia – 1; Calls for Service East Sparta – 9; Magnolia – 11; Agency Assists – 3.

Totals for 2020:  Police Hours East Sparta – 2,771.50; Magnolia – 3,103.50; Auxiliary Hours East Sparta – 164; Magnolia – 149.50; Traffic stops East Sparta – 104; Magnolia – 144; Traffic Arrests East Sparta – 3; Magnolia – 6; Crash Reports East Sparta – 2; Magnolia – 0; Misdemeanor Arrests East Sparta – 3; Magnolia – 0; Felony Arrests East Sparta – 0; Magnolia – 2; Calls for Service East Sparta – 154; Magnolia – 151; Agency Assists – 30.

Chief Hager reported the service estimate for the Dodge:  $2,538.95.  The car has 117,222 miles, and he recommended not to go forward with the repairs.  He contacted Sarchione to get a spec price at state bid for a Ford Explorer, and will get an estimate on taking the equipment out of the Dodge that they could use.  Jim Miller asked if it would be advisable to sell the car with everything in it.  Chief Hager didn’t think it is feasible.

Other police business:  the telescoping extension cords are in place and the paper towel holders have been installed.  They will be a big help.  There was a problem with the flag pole, but it has been repaired and new flags have been ordered.

CEMETERY:  Claudia Rogers reported that $2,950 was collected during December 2020.  The new cemetery rates are in effect.  For more information, contact Tim Costello for prices.

UTILITIES:  Scott Noble reported that Columbia Gas has sent out letters regarding the gas line replacement.  There was one street light out, which was reported.  He needs to get in touch with the utility companies so that the utilities can be moved from the old utility poles to the new ones, and the old ones can be removed. 

FINANCE:   Jim Miller reported about Marianne Beck fund.  When we get the green light to start, he will need copies of the pavilion roof, and eat stand roof invoices.  He and Chief Hager are going to the recycling on Shroyer to recycle electronics.  A representative from Apache came down last week to train with new UV-c sanitizing lights.  Raises will be in effect for the police force and for Mat Hawk the first full pay period in January.

Chief Hager asked if an ordinance could be passed which allowed him to have two more weeks of vacation this year, since he lost 82 hours of vacation last year due to COVID.  Kevin L’Hommedieu stated that an ordinance could be passed that would pay or give Chief Hager two additional weeks of vacation, for a total of 6 weeks.  Jim asked if the chief could be paid for 42 hours and given one additional week.  The issue will be revisited next month after Chief Hager and Molly Murphy have a chance to confirm the numbers. 

STREETS AND ALLEYS:   Jessica Miller had a complaint about the intersection at the north east corner of the town hall, because it is not marked as a four-way stop.  She was informed that the law for alleys is that they must be treated as a four-way stop, even if they are not marked as such.  She asked Mat Hawk to make it a three-way stop, and he is going to call 411 to make sure there are no lines underneath.   

Tope property issue:  Sonny Fitzsimmons thinks that the line is part of the sewer system, which he is going to check on.

SOLICITOR’S REPORT:  No Report.

CONSIDERATION OF ORDINANCES:   

ORDINANCE 2021-01

Claudia Rogers made a motion to approve the application for the TAP Grant.  Scott Noble seconded the motion.  All Ayes.

The project is $750,000, and the village would pay $125,000.  The grant could also be awarded in smaller increments for smaller projects. 

ORDINANCE 2021-02

Jessica Miller made a motion to proceed with the Renewal Certification Application for the Ohio Natural Gas Governmental Aggregators and the Ohio Electric Governmental Aggregators (Trebel).  The motion was seconded by Claudia Rogers.  All Ayes.

ACTION ON BILLS:   Grant Downes made a motion to pay the bills as presented.  The motion was seconded by Claudia Rogers.  All ayes.

MAYOR’S REPORT:  Mayor Boyd reported that in April or May…..ODOT will be doing micro surfacing from Cline Street to the village limits on State Route 183.  He will meet soon with Marianne Beck and her financial planners and accountant to get things started with the Beck funded projects.  He has met with Average Joes regarding removal of several trees that pertain to project plans. 

ADJOURN

 Jessica Miller made a motion to adjourn the meeting.  The meeting adjourned at 8:45 p.m.

 Travis M. Boyd, Mayor                                  Molly B. Murphy, Fiscal Officer

The regular meeting of Magnolia Village Council was called to order on December 9 at 7:00 p.m. by Mayor Travis Boyd. Members present were Grant Downes, Jessica Miller, Jim Miller, Claudia Rogers, Eric White, and Molly Murphy.  Others present were Chief Hager and Kevin L’Hommedieu. The meeting was held via Zoom due to COVID19 restrictions.

Eric White made a motion to excuse Scott Noble from the meeting.  The motion was seconded by Grant Downes.  All Ayes.

VISITOR’S COMMENTS:  None

OLD BUSINESS:

ORDINANCE 2020-14

Fire Contract:  $28,000 from 1/1/2021 – 12/31/2021 (second reading).  Motion by Jim Miller to approve the contract, which was seconded by Grant Downes.  All Ayes.

Jim Miller made a motion to suspend the rules and pass on emergency basis/second reading.  The motion was seconded by Grant Downes.  All Ayes. 

ORDINANCE 2020-15

Fire Supplemental Contract:  $1,770.99.  Motion by Jim Miller to approve the contract, which was seconded by Jessica Miller.  All Ayes.

Grant Downes made a motion to suspend the rules and pass on emergency basis/second reading.  The motion was seconded by Claudia Rogers.  All Ayes. 

ORDINANCE 2020-16

Jim Miller made a motion to place a 3-mil renewal levy on the ballot on May 2021.  The motion was seconded by Jessica Miller.  All Ayes. 

Jessica Miller made a motion to suspend the rules and pass on emergency basis/second reading.  The motion was seconded by Grant Downes.  All Ayes. 

ORDINANCE 2020-17

Jim Miller made a motion to accept the Temporary Appropriations as presented, which was seconded by Jessica Miller.

Grant Downes made a motion to suspend the rules and pass on emergency basis/first reading.  The motion was seconded by Claudia Rogers.  All Ayes. 

ORDINANCE 2020-18

Jim Miller made a motion to allow ODOT to maintain state highways in the village, including paving, potholes, snow plowing, signage, painting, salting, etc. in the village.  The motion was seconded by Grant Downes.  All Ayes. 

Eric White made a motion to suspend the rules and pass on emergency basis/first reading.  The motion was seconded by Jessica Miller.  All Ayes. 

ORDINANCE 2020-19

Claudia Rogers made a motion for the police pay increase of 10% to be effective starting with the first full pay period in 2021.  This is the third reading.  The motion was seconded by Eric White.  All Ayes. 

RESOLUTION 2020-03

Jim Miller made a motion to accept the following transfers as presented.  Jessica Miller seconded the motion.  All Ayes. 

 $2,500 from A01-1-A-220 (Police Travel) to A01-1-A-211 (Police Salaries)

$800 from A01-1-A-220 (Police Travel) to A01-1-A-212 (Police Benefits)

$7,000 from A01-6-B-240 (Street Maintenance) to A01-3-A-240 (Parks)

$525 from A01-7-I-234 (State Auditor’s Fees) to A01-5-D-231 (Sanitary Sewer Utility)

MINUTES:  Jim Miller made a motion to accept the minutes from the November regular meeting, which was seconded by Eric White.  All ayes.

FISCAL OFFICER’S REPORT:   Eric White made a motion to accept the report as presented, which was seconded by Claudia Rogers.  All ayes.

MAT HAWK’S REPORT:  No Report

Jim Miller reported that the informational sign has been installed near the recycling bin.

Jessica Miller asked if we were able to pay employees during COVID related absences using CARES ACT funds.  Kevin L’Hommedieu will check into that issue and will report back.

ADDITIONS TO BUSINESS:  None

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING:  Eric White reported about benches and picnic tables being purchased through CARES ACT funds.  The original amount allocated was $15,000, but he found that 21 tables and benches would be $20,410.  Jim Miller made a motion to increase the amount to $25,000 to allow for freight, which was seconded by Grant Downes.   All ayes

The tables are all recycled plastic tables.  There will be 6 in-ground benches (2 by town hall; 2 by mausoleum; 2 by fire station);  4 benches with back and arm rest that will not be built in (in front of Tozzi’s and downtown area); 3 benches with no backs for playground areas.

 Pillar repairs at the fire station – waiting for tops to come in.

The Parks committee needs to discuss the placement of the Bike Safety Town for kids, and needs to come up with ideas for other areas. Committee members are Eric White, Claudia Rogers, and Scott Noble.

Marianne Beck funds:  Mayor Boyd stated that Ms. Beck is interested in having a water fountain/bottle refilling station/dog watering station at the parks.  Eric reported that there are water fountains in the park downtown, but there are none at the other parks.

The two estimates for replacement of the village hall windows.  Two contractors did not bid to the same specification.  Eric had them requoted for installation/trim work/tempered glass.  The project was rebid and Clevenger was $22.00 more per window than Lancaster.  Jim Miller asked if the work could be split between both contractors.  Eric said he will ask if the contractors will work together or if they could split the work.

SAFETY:  Grant Downes reported that the water department will meet on December 14 at 10 a.m. at the fire station.  Lead service line replacement – Health Department said that there is money available if any such lines need to be replaced.

Grant asked if there needs to be policies regarding the use of the computers.  Kevin L’Hommedieu will check into that issue and will report back.

Chief Hager did not have his monthly report due to his illness, but the numbers have been running the same.  There was an issue with one of the garage door openers, and they found that the gears are stripped and need to be replaced.  A company will come this week to replace the faulty opening and service the other doors.   

Grant Downes reported that Alan Tozzi would like to step down as zoning inspector.  A zoning meeting is on hold for now, but will probably be scheduled after the first of the year.  

CEMETERY:  Claudia Rogers reported that no money was collected for the cemetery during November, 2021.

UTILITIES:  Scott Noble was not present.  Grant Downes had asked Scott if he had heard anything from Columbia Gas regarding updates on the gas line replacement project.  He reported that no one has heard anything. 

Some utility poles are being replaced by AEP in the village.

FINANCE:   Jim Miller reported that he has emailed the administrators of the fire loan to verify the numbers, but has not heard back yet.   The Bank of Magnolia fire department building loan has been paid off.  He explained the COVID fund usage. 

Jim Miller made a motion to increase Mat Hawk’s pay by 50 cents an hour, beginning with the first full pay period in 2021.  Jessica Miller seconded the motion.  All Ayes.

Eric White made a motion to suspend the rules and pass on emergency basis/first reading

Claudia Rogers seconded the motion.  All Ayes. 

STREETS AND ALLEYS:   Jessica Miller reported that she would like to get another quote for alley paving. 

Jessica is waiting on an answer from the Lidderdale’s regarding the sidewalk/alley repair. 

A property on Smith Avenue is for sale, and the owners connected to the sewer, so the road needs to be repaired.  It will either be done this week, or if not, it will be repaired in the spring.

SOLICITOR’S REPORT:  None

CONSIDERATION OF ORDINANCES:   Above

ACTION ON BILLS:   Eric White made a motion to pay bills in the amount as presented.  The motion was seconded by Claudia Rogers.   All Ayes.

MAYOR’S REPORT:  Mayor Boyd encouraged everyone to keep those affected by COVID in their prayers and to keep safe.  The meeting with Marianne Beck has been postponed, because she has tested positive for COVID.  The village newsletter has been published and is available at the post office and the Nest.  Grant Downes will post it to the webpage and Facebook page.

Much appreciation is expressed to both Nikki Boyd for working on and publishing the newsletter and to Average Joes for help with putting up the Christmas wreaths! 

ADJOURN

Claudia Rogers made a motion to adjourn the meeting, which was seconded by Jim Miller.  The meeting adjourned at 9:10 p.m.

Travis Boyd, Mayor                                                 Molly B. Murphy, Fiscal Officer

The Regular Meeting of Magnolia Village Council was called to order on November 11 at 7:00 p.m. at the Magnolia Fire Department by Mayor Travis Boyd. Members present were Jim Miller, Claudia Rogers, Scott Noble, Grant Downes, Eric White, and Molly Murphy.  Also present were Mat Hawk, Tim Costello, and resident Mrs. Bartlett.

Claudia Rogers made a motion to excuse council member Jessica Miller. The motion was seconded by Jim Miller.  Vote:  5 yes votes from the members present.

VISITOR’S COMMENTS:  Joel Bender from Whitacre Myers insurance explained next year’s plan.  Explained malicious acts coverage and how the premiums have decreased in the past 10 years.  In 2009, the premium was $13,230, and the premium for 2021 will be $12,533.  He mentioned that the village’s traffic light is currently not on the policy, and recommended that it be included.  After discussion, it was decided to put the traffic light on the policy.  Joel will contact the city of Wooster to see how much their traffic lights cost and he will add it to the policy.

Claudia Rogers made a motion to accept the policy with the addition of the traffic light for 2021.  Jim Miller seconded the motion.  All ayes. 

MINUTES:  Motion by Grant Downes to accept the minutes from the October regular and special meetings as well as the minutes from the November 1 special meeting pending any corrections or additions.   Second by Claudia Rogers.  All ayes.

FISCAL OFFICER’S REPORT:   Motion by Eric White to accept the report as presented.  Second by Scott Noble.  All ayes.

MAT HAWK’S REPORT:  Mat Hawk reported that he is picking up a lot of leaves, and he has noticed that someone is picking up the leaves on North Main Street.  The zero-turn broke, and the mower deck on the Kubota broke.  95% of the snowflakes are up, and he wants to check the power on the square before putting up the wreaths.  Claudia asked if extra costs for electric can be taken out of the Beauty Fund.  Answer:  Yes.  The lights will be turned on Thanksgiving night.  Matt asked when chip and seal will be done.  Answer:  spring.  Eric asked about the lights at the town hall were reset for the flag pole.  Answer:  No, but that will be done ASAP. 

The police department has had issues trying to back out because people are parking in the lot, so he has ordered three no parking signs. 

The garage is painted, and the recycling sign is in the works of being installed. 

The truck still has a diesel leak.

ADDITIONS TO BUSINESS:  None

OLD BUSINESS:  Mayor Boyd asked if a decision had been made about the newsletter.  It will be done at no cost to the village.  Council felt that it is a good idea. 

NEW BUSINESS:  Mayor Boyd explained that Mary Ann Beck has offered to fund several projects in the village, in honor of the village and her relatives that lived here.  She has been very generous, and the council expressed much appreciation for her willingness to help.   The money will go into a fund.  The village will pay for the projects and then the fund will pay the village back.

COVID FUNDS:  Eric White explained that currently, there are two 8-foot handicap tables, 5 six-foot tables, and four benches at the new pavilion; and 4 benches with no backs at the tennis courts and also the park.  Mayor Boyd found a supplier that sells tables that are identical to what we have at $1,050/each for 8-foot picnic tables.  The council likes the benches with backs, and Mayor Boyd mentioned that the playground project group would like to have primary colors for benches/picnic tables.

Jim Miller made a motion to purchase the tables with the CARES ACT (COVID) funds.  Claudia Rogers seconded the motion.  All ayes.

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING:  Projects funded by Beck Fund:

Eric White reported that the baseball association asked about donating money to them to replace the dugout roofs.  We already reimbursed $1,500 to them for part of the project. 

Eric White made a motion to reimburse the SV Baseball Association another $1,500 toward the dugout roofs with the Beck Project funding money.  Claudia Rogers seconded the motion.  All ayes.

The capstones at the Magnolia Fire Station:  $1,890 for the repair of three of them; and $450 for the repair of the capstones at the village hall.  The work will be done by Harris Commercial/Residential.  Jim Miller made a motion to move forward with the project, seconded by Grant Downes.  All ayes. 

The estimate to replace the Fireman’s eat stand roof is $7,500.  The estimate is from John Detweiler, who replaced the pavilion roof.  Eric White made a motion to approve the project, seconded by Claudia Rogers.  All ayes. 

Village Hall windows:  Lancaster:  $28,000 (without lift); Clevenger:  $18,000 (without lift).  We might be able to use the school lift.  If not, the cost would be approx. $2,000 more.  Claudia Rogers made a motion to hire Clevenger for $18,000 with additional $2,000 for the lift.  The motion was seconded by Scott Noble.  All ayes.

Town Hall:  Soffit and fascia- quote for $4,900 with an additional $2,000 for the lift.  John Clevenger Construction will do the project.  Eric White made a motion to accept the bid as listed above, which was seconded by Jim Miller.  All ayes.

Eric reported that he had received a voice mail from outside person requesting to use the baseball fields for 70 to 80 dates.  They would pay for the use of the fields.  Eric has not called the person back yet, as the voice mail was just received this morning.   

SAFETY:  Grant went over Chief Hager’s report.  East Sparta approved contract increase, which will go into effect on 1/1/2021.  Junk vehicle list has been completed.  Using UVC lights to sanitize.

Bleeding kit:    A discussion was held regarding where the kit should be placed.  The paperwork was filled out to accept the kit, and Molly will mail it.

The new email account has been created for the council members.  It works just like a Gmail account.  Grant will send the info to everyone this weekend.

Jim Miller mentioned about the lights from Apache.  Quad would like to have two of the UVC lights.  Claudia Rogers made a motion to get one additional light and bulbs, OK for Quad to keep two lights.  Second by Grant Downes.  All ayes.

CEMETERY:  Claudia Rogers reported that was $700 collected.   Caleb Fornash is done mowing for this year.  Tim Costello met with Paula Tolin who provided him a list of documents that will help identify some of the records that he has.  He brought the updated cemetery rate sheet that the committee recommended.   The prices will be effective 1/1/2021.  Claudia made the motion for the first reading, which was seconded by Scott Noble.  All ayes

UTILITIES:  Scott Noble reported that there have been no street light outages.  He met with Columbia Gas regarding their plan to replace the village gas lines –  all the laterals up to the meters.

FINANCE:   Jim Miller reported about the Fire Levy building fund.  He has contacted the state to find out where we stand with the loan and to see if his figures equal their figures.  He will continue to work on the report and will keep the council updated. 

Another fund being established that will yield through interest (Maryann Beck funds) for the village.  Thinking about ways to express appreciation to her:  maybe naming a road in the cemetery Beck Way.

Fire Contract: 

1/1/2021 – 12/31/2021

First reading:  Motion by Jim Miller, second by Grant Downes.  All Ayes.

Levy:

Resolution to place a 3-mil renewal levy.

First reading:  Motion by Scott Noble, second by Jim Miller.  All Ayes.

STREETS AND ALLEYS:   Jessica Miller was absent. 

SOLICITER’S REPORT:  None

CONSIDERATION OF ORDINANCES:   None

ACTION ON BILLS:  Grant made a motion to pay bills in the amount of

presented.  The motion was seconded by Eric White.  All Ayes.

MAYOR’S REPORT:  Mayor Boyd reported that Trick or treat was a success.  He asked about the holiday parade. It was determined that it is not Magnolia’s turn to host the parade.  

Grant and Travis met with QuickSal.  If received, the Tap Grant will pay 95% of the project.  Looking at sidewalks.  Total project $750,000.  Our total cost would be 125K.     

ADJOURN

Jim Miller made a motion to adjourn the meeting, which was seconded by Eric.  The meeting adjourned at 9:30 p.m.

__________________________                                            __________________________

Travis Boyd, Mayor                                                                 Molly B. Murphy