Meeting Minutes

Council Minutes: August 8, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING AUGUST 8TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on August 8th, 2018 at 7:00 P.M. by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller and Eric White.  Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Public Hearing – David Miller owner of the property at 316 Elson St. was in attendance.  His property has been declared a public nuisance. The structure on his property is in deteriorating condition, barn is not secure, children can get into the building and a vehicle is on the property.  Mr. Miller said that he has secured the tarp on the vehicle and the barn will be secured within 60 days. Hunter moved and Rogers seconded to give Mr. Miller 60 days to secure the property. All ayes.

Minutes – Downes moved and White seconded to approve the minutes of the July 11th, 2018 Meeting with one editorial change and the Work Session on July 26th, 2018.  All ayes.

Clerk-Treasurer’s Report – White moved and Jessica seconded to approve the Clerk-Treasurer’s Report.  All ayes.

  • Mat Hawk’s Report – Mat reported that he has been getting ready for Canal Days.  The pot holes on Lynwood were taken care of and has been repairing the swings, has 3 to go.  The catch basin on Harrison St. has been repaired. There are issues with the slides. There is an issue with the signs being moved.  He is keeping up with the mowing and has been using a lot of weed killer in the parking lots. Baseball fields really looked bad, they used all the weed killer in one area, he is trying to make them look more presentable.  Will look at the areas around the new fire station on Thursday morning.

Old Business

  • Blue Star Memorial – The dedication of the Blue Star Memorial will be Thursday at 6:00 P.M. at the new fire station.
  • Fiscal Officer Position – Mayor Leach appointed Kathy Sickafoose Fiscal Officer in Training at $500.00 a month until she is familiar with the job.  Miller moved and Rogers seconded to hire Kathy Sickafoose to this position. All ayes. Ord. #8-18-14.  Hunter moved and Downes seconded to suspend the statutory rules and pass on its first reading.  All ayes.
  • Fire Station Dedication – The dedication ceremony will be September 30th, 2018 at 2:00 P.M.  They are all moved into the new fire station except for a few items that will be moved after Canal Days.

New Business

 

  • Community Development Block Grant – Training Session will be held on August 29th, 2018 at the Stark County Regional Planning Commission. Jim Hunter will attend.

 

Committee Reports

 

  • Cemetery Chairperson Rogers reported that $500.00 was received for July.  Rogers reported that Sonny was late preparing for the cremains burial for members of her family.

 

  • Utilities Chairperson Jessica Miller had no report.
  • Finance Chairman Miller moved and Rogers seconded to approve the 2019 Budget in the amount of $1,046,202.00. All ayes.  
  • General Fund $260,000.00, Cemetery Fund $20,000.00, Police Levy Fund $29,600.00, Fire Levy Fund $31,695.00, Fire Levy Bldg. Fund $52,000.00, Street Construction $46,000.00, State Highway $10,500.00, Stark Cty. Permissive Tax $1,900.00, Selective Traffic Enf. Fund $12,000.00, Carroll Cty. Fund $1,100.00, Beauty Fund $5,000.00, Enforcement & Education Fund $700.00, Drug Law Enf. Fund $4,500.00, Motor Vehicle License Tax Fund $12,500.00, Police Equipment Fund $600.00, Continuing Police Training $5,000.00, Water System Revenue Fund $242,000.00, Water Operation & Maintenance Fund $192,000.00, Water Improvement Project Fund $117,000.00, Capital Project- Storm Sewer Fund $1,578.00, Law Enf. Trust Fund $529.00.
  • Miller reported that according to the green sheet received from St. Cty. Auditor the Fire Dep. could be receiving a little more money this year and more next year.  Miller said we could probably spend $50-$60,000.00 on paving this year.  Bo was less optimistic about the overlay system. Possibly do all 3 streets and borrow the money, all 3 will cost approximately $75,000.00.
  • Streets & Alleys Chairman Downes reported that he will be out of town for the September meeting.  Downes questioned the area that goes across N. Main towards the levee near Chey Schubert’s house, is it a village alley?  Yes, it is. Stark County Health Dept. will be spraying for mosquitoes this evening. Mat repaired one catch basin on Harrison St. and he has one more to do.  Caleb has been cleaning curbs on High, Harrison, Carrollton and Elson Streets. Downes suggested that when the new Fire Dept. Bldg. Levy is completed in in 2020 that council put a street and road levy on the ballot to repair the streets.
  • Parks & Public Buildings Chairman White reported that there are 2 slides at the down town park.  The slides have a crack in them at the bottom of the slide. White will look at prices.  A child went through the little dump truck and White repaired it. The trees in the park are done.  All dead branches were removed, and oak trees were trimmed. Ball Assoc. has replaced the roofs on the equipment buildings and dugouts at the fields on the old school grounds.  Council will pay for ½ of the roofing materials. White will get the amount from the Ball Assoc. and we will see if we can pay for ½ of it. Park restroom renovations have been completed.  Vanity for village hall restroom is still to be completed. Dredging of the canal cost the village $150.00, total cost was $300.00. Stark Parks cleaned the mill pond, Bob Fonte was down, and he said it was not acceptable and they worked on it more.  The mill will be open for Canal Days.
  • Safety Chairman Hunter reported that East Sparta had 126 hrs. = $3,450.00.  Hager reported that Patrolman Kyle Wood resigned on 8/3/18. Jessica Miller questioned why the cruiser was running while a patrolman was in Taggart’s.

Solicitor’s Report – Will be on vacation on Sept. 12th, 2018.

Consideration of Ordinances

  • Jessica Miller moved and Downes seconded to pass Ord. #8-18-9 Appropriation Ord. to Transfer Funds. All ayes.  Miller moved and Jessica Miller seconded to suspend the statutory rules and pass on its first reading.  All ayes.
  • Jessica Miller moved and White seconded to pass the 2018 Model Ohio Municipal Code Ordinances #8-18-10 Administration Code, 8-18-11 Traffic Code and 8-18-12 General Offenses Code. All ayes.  Miller moved and Hunter seconded to suspend the statutory rules and pass on its first reading.  All ayes.
  • Miller moved and Hunter seconded to pass Ord. #8-18-13 Ordinance Authorizing the Mayor to Appoint Full and Part-time Auxiliary and Special Police Officers.  All ayes.

Rogers moved and Downes seconded to suspend the statutory rules and pass on its first reading.  All ayes.

  • Rogers moved and Downes seconded to suspend the statutory rules and pass on its first reading.  All ayes.

Action on Bills

  • Miller moved and Hunter seconded to pay the bills as presented by the clerk.  All ayes.

Mayor’s Report

  • Mayor Leach will be attending the SCOG Free Training Seminar on August 17th, 2018 from 1:00 – 2:30 P.M.
  • Rogers moved and Downes seconded to pass Resolution #8-018-2 Approval of the Stark-Tuscarawas-Wayne Joint Waste District’s Amended Draft Solid Waste Management Plan.  All ayes.

Village Computer System

  • BPA will buy Lorrie a new computer for the water bills but would like to keep the printer and monitor that she has.  Miller discussed purchasing a new printer at the cost up to $500.00. Jessica Miller said she has a monitor that the village could use.

Bo Hysong – Hysong Consulting

  • Bo Hysong attended the meeting and will prepare bid packages for the resurfacing of North Lynwood St., South Lynwood St. and North Elson Street.

Discussed using 2 ½” overlay over existing street.  White questioned the drainage on Elson Street. Bids will be opened at a Special Council Meeting on September 19th, 2018 at 7:00 P.M.  Clerk will put bid in the paper for 3 weeks.

Meeting adjourned at 8:50 P.M.

_______________________________ ________________________

ROBERT LEACH, MAYOR    Lorrie Clevenger, Clerk

Council Minutes: July 11, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING JULY 11TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on July 11th, 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller and Eric White.  Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Visitors

  • Chris Smith informed council of an upcoming bicycle event on August 5th, 2018.  He is organizing a gravel road bicycle competition.  Contestants will register at the Village Park at 7:00 A.M. and be led out of Magnolia on State Route 542 to Imperial Road where the race will start.  There will be three different distances that contestants may ride, 25, 35 and 50 miles. They will return to Magnolia for awards and lunch.
  • Members of the Board of Public Affairs presented council with the new water rates which will be effective 8/31/18 and billed on 10/1/18.  The new basic rate for village residents will be increased by $.50 and out of town residents will be increased by $.75.  The rates for usage over 3,000 gallons will increase 10 cents per thousand gallons for village residents and 30 cents for non-residents.  Rates have not been increased since 2016 and the BPA uses funds wisely.

Minutes – Rogers moved and Jessica Miller seconded to approve the minutes of the June 13th, 2018 meeting.  All ayes.

Clerk-Treasurer’s Report – Miller moved and Hunter seconded to approve the Clerk-Treasurer’s Report.  All ayes.

Village Worker Report – Mat Hawk reported that he worked at the new Fire Station cleaning up after a port-o-jon that had been tipped over and repairing the swings.  He will be repairing catch basins on Harrison Street soon. On Friday they will be doing asphalt; 2 large pot holes on Lynwood are full of water, should get the water out on Thursday and N. Cline Street.  Water problem at 143 Plum St. has been repaired. 285 Carrollton St. – Can not see on the west side of Carrollton St., South on Plum St.; a tree is blocking a clear view of traffic.

Old Business

  • Blue Star Memorial – Council was reminded that the dedication of the Blue Star Memorial will be August 9th, 2018 at 6:00 P.M. at the new fire station.  Jim Hunter will accept the certificate for the Village of Magnolia since he is a veteran.
  • ClerkTreasurer’s Position – Interviews for the position will be July 26th, 2018 at 6:00 P.M.
  • Fire Station Building & Dedication – Fire Chief Don Nicholson, Jr. reported that the final inspections should be completed within the next couple of weeks and they will be able to move in.  Dedication will possibly be Sept. 23 or 30th, 2018.  The air conditioner is finished, the electrician must wire it outside and install the light on the flag pole.  The plumber has 2 more hours of work to do. Once their inspections are done then Chiavari can get the building inspected, hopefully by July 20th.  The phone and cable must be done yet.  Joe little must do the grading then Chris Fallot will do the landscaping.  The gear room floor is done.

New Business – Public Nuisance – Received a report from Don Nicholson, Jr. that a property on Elson Street should be declared a public nuisance due to its deteriorating condition.  The barn is in poor condition, open area on west side, it is a fire hazard, building is not secure. Solicitor Kevin L’Hommedieu will send the property owner, David Miller a letter instructing him to abate the nuisance or council will take action to raze the building.   

Committee Reports

  • Safety Chairman Hunter reported that East Sparta had 202.5 hrs. = $5,362.50, 268 hrs. in Magnolia and 9.5 OVI Grant hrs. with 1 agency assists.  The dodge needs new tires in a month or so. Hager will obtain prices.
  • Cemetery Chairperson Rogers thanked Jessica for serving as cemetery clerk until a replacement was found.  Rogers reported that $1,900.00 was received for grave services in the month of June. Cemetery clerk Tim Costello is looking into federal grants to restore veteran’s grave stones.  Jessica questioned the cost of cremain burials for residents or out of town residents. She also questioned the extra $150.00 fee charged by Sonny for an over size burial. The Cemetery Committee should look into all these situations when they have a meeting.  Jessica will then send a new price list and letter notifying the funeral homes that Tim Costello is now the cemetery clerk.
  • Utilities Chairman Jessica Miller had no report.
  • Finance Chairman Miller reported that the village received a refund from Workers’ Compensation in the amount of $2,135.20, part of which is the Water Departments.  Clerk will figure the amount. The Beck Designated Charitable Fund sent a check in the amount of $3,035.00 which was deposited into the Mausoleum Fund; balance being $3,139.00.  The audit has been completed and the cost was $10,339.30. Miler suggested an Executive Session after our meeting.
  • Streets & Alleys Chairman Downes has been talking with Bo Hysong regarding the paving of streets, they will be looking at various streets this week.  Several catch basins need repaired; 2 on Harrison St., 2 on or near South Main St. and 2 on Levee Circle.
  • Park Chairman White apologized about the vanity for the Village Hall rest room.  Joe Little will be dredging the mill pond this week, could village share the cost with the Canal Society, possibly close to $1,000.00.  Miller moved and Rogers seconded to pay ½ of the cost or up to $500.00. All ayes. Caleb Fornash will look at the Village Hall upstairs window.  White reported the equipment buildings at the ball field need new roofs. Village will purchase the shingles and will get volunteers to do the roof.  The Baseball Association is responsible for their upkeep. We have 2 dead ash trees and 2 oak trees that need limbs trimmed. Stewart’s quote was $3,560.00, White will obtain more estimates.  White explained that he has hounded the Baseball Assoc. for 3 years to get work done to their buildings. They haven’t done anything yet, such as shingles or painting. The Boy Scouts have not taken care of the flowers they planted at the Village Hall, Rogers will do it.  

Solicitor’s Report – No report.

Consideration of Ordinances

  • Miller moved and Rogers seconded to pass Ord. #7-18-8 An Ordinance Combining the Duties of the Clerk and Treasurer into The Appointed Office of Fiscal Officer.  All ayes. Hunter moved and Miller seconded to suspend the statutory rules and pass on its first reading. All ayes.

Action on Bills

  • Rogers moved and Hunter seconded to pay the bills as presented by the clerk.  All ayes.

Mayor’s Report

 

  • Received notification from FEMA that no significant changes have been made to the flood hazard date on the Preliminary or revised Preliminary copies of the FIRM for Carroll County.  The grey paint on the Magnolia Mill is primer.

 

Executive Session

  • Downes moved and White seconded to adjourn into Executive Session at 8:30 P.M.  All ayes.
  • Miller moved and Rogers seconded to reconvene into Regular Session at 8:45 P.M.

All ayes.

Meeting adjourned at 8:46 P.M.

_______________________________ _________________________

ROBERT LEACH, MAYOR     Lorrie Clevenger, Clerk

 

Council Minutes: June 13, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING JUNE 13TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on June 13th, 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers and Jessica Miller.  Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu. Eric White was absent due to vacation.

Visitors – Kaitlyn Matthews of the Carroll Cty. Health Dept. attended the council meeting and reported on tobacco use and the health department’s emphasis on prevention of tobacco use among young people.  They are trying to combat smoke products that are available to children and getting youth involved. They’ve been checking stores that are selling tobacco products to our youth. The health department advocates tobacco free outdoor spaces such as parks, ball fields and festivals.  She will make available to council sample legislation for this purpose. She will help in securing no-smoking sins for outdoor use.

Minutes – Rogers moved and Hunter seconded to approve the minutes of the May 8th, 2018 regular meeting.  All ayes.

Excuse White – Miller moved and Rogers seconded to excuse Eric White from tonight’s meeting due to being on vacation with his family.  All ayes.

Clerk-Treasurer’s Report – Downes moved and Miller seconded to approve the Clerk-Treasurer’s Report.  All ayes.

Old Business

  • Blue Star Memorial – Council was reminded that the dedication of the Blue Star Memorial will be August 9th, 2018 at 6:00 P.M. at the new fire station
  • ClerkTreasurer’s Position – Due to no response for the clerk-treasurer’s position from village residents, council voted to change the position to Fiscal Officer.  The person filling the position will not be required to be a village resident. Interested persons can get more information from the village website.
  • Cemetery Clerk – Rogers moved and Hunter seconded to appoint Timothy Costello to the position of Cemetery Clerk at the monthly salary of $83.33, or $1,000.00 a year.  All ayes.
  • Fire Department Building & Dedication – The construction is nearly completed.  Nicholson reported that the dedication will be sometime in September.  Some small items not used for fire runs have been moved to the new station.  The flagpole was put up today. They are waiting on their free flooring and countertops.  The bathrooms are done except for the countertops. Clerk was contacted by Joel Bender regarding the insurance situation.  The Builder’s Risk Policy is in effect until September 11th, 2018.  They are 90% finished with things and will be completed when they receive more funding.

Village Worker Report:

  • Mat Hawk reported that there has been a problem with people parking in the grass at the bandstand and at the new water plant building, which prohibits him from mowing the grass.  Mat will order No Parking On Grass signs. Next year he might put some old electrical poles down in that area so that people can not park there. Mat has a portable welder, but it requires a 220 outlet in the garage, he’ll install a new outlet.  Swings at the playground near the new fire station all need new chains. He will replace the chains when he has time.
  • Discussed the letters that Mat has been handing out to residents reminding them to keep from blowing grass clippings into the street.  Mat discussed the stumps that were removed at the new fire station with White this date not knowing he was on vacation. Mat reported that catch basins on Harrison and Main Street need repaired.  Caleb cleaned up around the Trushel Bldg. over the weekend. Street Dept. needs a patrolman on duty to direct traffic when they are patching Morges Road. Mat suggested comp time instead of paying him overtime.  Council needs to check into it, clerk will contact the auditor. There is an issue at 143 Plum St. with water from a sump pump being pumped out into the street. Will see who owns the house and Hager will contact them.

Committee Reports

 

  • Safety Chairman Hunter reported that East Sparta had 148.5 hrs. = $4,012.50.  There were 10 OVI Grant hours and 4 agency assists.
  • Cemetery Chairperson Rogers reported the cemetery received $1,200.00 from grave services and sale of lots. Cemetery looked very good on Memorial Day.
  • Utilities Chairperson Jessica Miller reported she called AEP on 5/23 to place 2 work orders for street lights that were out and covered by trees.

 

  • Finance Chairman Miller reported the village made the last payment to the Fire Dept. for the new fire station in the amount of $14,250.00.  The Lion’s Club is publishing a new directory a full page ad is $225.00. The State Audit is almost completed. Miller said that he and Lorrie will be working on the 2019 budget which is due August 20th, 2018. We must have the end of July figures and we have not received the budget forms from Stark Cty. Auditor yet.
  • Streets & Alleys Chairman Downes reported that catch basins on Harrison and 2 on S. Main St. near Plain St. need to be rebuilt.  Dale Fornash said that one is connected to an outlet. Downes contacted Joe Little which is busy at this time. Mat has a backhoe, but he does not have insurance on it.  Bob said we can use State Highway funds for catch basins on Harrison St. We need to get specs from Bo for paving streets and get the bid published. Mat will be doing pot holes sometime next week.  If we need extra help get Caleb. Truck repairs – Roger Ruegg told Miller that some things he did to the truck were safety issues, they needed to be done. Need to purchase tires for the truck before winter and the truck still has issues that need to be addressed.
  • Parks & Public Bulidings Chairman White was absent.  Village Hall sink has not been installed yet.  Part of a building at the baseball field was painted.  

Solicitor’s Report

 

  • L’Hommedieu received a letter from the auditor’s questioning whether the village had any pending litigation.  No, we do not.

 

Mayor’s Report

  • Miller moved and Hunter seconded to approve the Credit Card Policy for village employees as suggested by the auditor’s.  All ayes.

Action on Bills

  • Downes moved and Rogers seconded to pay the bills as presented by the clerk.  All ayes.

 

Meeting adjourned at 9:10 P.M.

_______________________________ ________________________

ROBERT LEACH, MAYOR     Lorrie Clevenger, Clerk

 

Council Minutes: May 8th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING MAY 8TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on May 8th, 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers and Eric White.  Jessica Miller and Solicitor Kevin L’Hommedieu were absent. Police Chief Jeff Hager was present.

Visitors – Jennifer Grigsby, representing Cub Scout Pack 157 asked council’s permission to have the scouts plant and maintain flowers at the village hall.  The project is in appreciation for allowing the cub scout pack to use the upstairs room at the village hall. Council gladly agreed to have them plant the flowers.

Minutes – Rogers moved, and Miller seconded to approve the minutes of the Regular Meeting of April 11th, 2018 and the Public Hearing of May 2nd, 2018.  All ayes.

Clerk-Treasurer’s Report – Hunter moved and Rogers seconded to approve the Clerk-Treasurer’s Report.   All ayes.

Old Business

 

  • Blue Star Memorial – The Blue Star Memorial dedication date will be August 9th, 2018 at 6:00 P.M. at the new Fire Department.
  • Fire Station Lease – White presented the Lease Agreement signed by the Fire Dept.  White reported that the concrete is done, painting has been finished, flooring must be done along with some plumbing, and building is not finished inside.  The bays will be done, offices will be completed when they receive more funding. They have the landscaping and grading to be done yet. Tentative opening date is possibly the 3rd week of June.  
  • Request for Zone Change for Grange Hall Property – Hunter moved, and Rogers seconded to deny the request to change the zoning from Single Family Residential to Industrial for the Grange Hall Building.  All ayes. Request denied. The village has home rule, our own zoning. Miller sympathized with the owner; neighbors were against the possibility of loud music.  Bob says it is spot zoned; he discussed it with Regional Planning.
  • Clerk-Treasurer Position – The job description is posted on the village web site.  There have been many posts, but no applications yet.

 

Clerk reported that the auditors will be done the middle of June, report must be to Columbus by June 30th.

  • Cemetery Clerk – White reported that Tim Costello inquired about the Cemetery Clerk’s position.  He will complete a job application.

New Business

 

  • HSA Employer Contributions – Miller moved and Downes seconded to continue depositing $750.00 this year to the employees Health Savings Accounts.  All ayes. We will reduce the amount next year. $350.00 in May and $350.00 in Sept. 2018.

 

Village Worker:

  • Mat Hawk reported that water is running onto the street from a house at 149 Plum St., Hager will talk to the resident.  We are having issues with the village truck and it will need new tires soon, possibly get 2 quotes on the tires. There is a wiring issue, Mat will try to repair it.  Mat discussed parking issues in the park.

 

  • People are parking in the grass right across from the water building and are creating sizable ruts in the grass.  Council suggested blocking the soft spots off with cement barriers from the school property. Window at village hall needs new glass installed, wood is dry rotted, Mat fixed it temporarily.  White suggested that Mat mow the grass twice or use a sweeper if we have one. The ditch at the Grange Hall is the village’s responsibility, weed eat it. Discussed Allen’s note regarding the stop signs; we need 20 red reflectors for signs and discussed the stop signs at the alleys.

 

Committee Reports

 

  • Parks & Public Buildings:
    • Chairman White reported that Allen Fornash gave him a detailed list of signs to be done and things he had discussed with Mat.  White reported that there are 3 trees in the park near the water building that need to be trimmed, dead branches need to be removed, he will obtain quotes.  White will also take care of the window at the village hall. Miller will purchase a sink and faucet for the village hall restroom. White has been in contact with members of the Sandy Valley Baseball Assoc. about getting their buildings repaired.  Buildings and dugouts need new roofs. Miller asked White to find out what the issue is, are they willing to paint the buildings? Rogers reported on the restroom renovations, has been trying to get Tim Tolin to get the partitions completed in the women’s restroom.  Restrooms must be completed by July for Music in The Park. White reported the swings at the Fire Station grounds need to be repaired, chains need repaired. Discussed whether to purchase pea gravel.
  • Safety:
    • Chairman Hunter moved and Downes seconded to hire Zachery VanVoorhis as an Auxiliary Officer.  All ayes. Ord. #5-18-7. Hunter reported that East Sparta had 156 hrs. = $4,200.00.
  • Cemetery:
    • Chairperson Rogers reported that 0 was received for the month of April.  Mat Hawk will be getting bark mulch for flower beds at the cemetery and mausoleum.  
  • Utilities:
    • Chairperson Jessica Miller was absent-no report.
  • Finance:
    • Chairman Miller reported that the village made a $10,000.00 principal payment plus interest on the Fire Department Bldg. Loan on 4/30/18.  The amount of this audit is to be around $10,204.00, in 2 yrs. $10,540.00 and in 4 yrs. $10,880.00 for a total cost of $31,624.00.
  • Streets & Alleys:
    • Chairman Downes reported that we need to be looking into paving a couple of streets this summer; Lynwood St. and the north side of Elson St.  Miller mentioned that street expenses are up due to hiring full time workers. Talk to Troy Hysong or Bo to work up specs for a bid to be done.  Dan Joseph questioned whether Cline should be listed as Cline Street or Cline Avenue. Downes mentioned that we are having several problems with the village truck.  We should start thinking about purchasing a new truck in the future.

 

Solicitor’s Report – No report -absent.

Consideration of Ordinances

  • Hunter moved, and Rogers seconded to approve Ord. #5-18-6 Appropriation Ord. to Transfer Funds.  All ayes.

Miller moved and Downes seconded to suspend the rules and pass on its first reading.  All ayes.

Action on Bills

  • Rogers moved and White seconded to pay the bills as presented by the clerk.  All ayes.

Excuse Jessica Miller

  • Rogers moved and White seconded to excuse Jessica Miller from tonight’s meeting due to illness.  All ayes.

Mayor’s Report

 

  • Mayor Leach had received an email regarding the Request for Zoning Change.  Dr. Maioriello would like a letter stating who is authorized to make the zoning decision.  Mayor Leach will write the letter.

 

Eric White mentioned that he will be on vacation for the June Meeting.

There being no further business the meeting adjourned at 8:35 P.M.
_______________________________                                     _____________________________

ROBERT LEACH, MAYOR                                            Lorrie Clevenger, Clerk

 

Council Minutes: April 11th, 2018

Minutes

Magnolia Village Council

Regular Meeting April 11th, 2018

The regular meeting of Magnolia Village Council was called to order on April 11th, 2018 at 7:00 PM at the Magnolia Village Hall by Mayor Leach. Members present were:  Jim Hunter, Jim Miller, Grant Downes, Jessica Miller, and Eric White. Absent was Council Person Claudia Rogers and Clerk Lorrie Clevenger. Also present were Solicitor Kevin L’Hommedieu and, Chief Jeff Hagar.

Visitors:  Sally Patterson McCall, Dina Tozzi, Clay Loomis and Jay Herstine.

Visitor Sally Patterson McCall presented a $4000 check for the new fire station and a $2000 check to purchase and install a flag pole at the fire station.  The checks were from the Presbyterian Church in Waynesburg and were accepted by Councilman Eric White on behalf of the Volunteer Firemen.

 Ms. Patterson McCall on behalf of the Mohawk Trail Garden Club Informed Council of their Blue Star Memorial project.  The Blue Star dates to World War II when homes of servicemen displayed a Blue Star in their windows. The Blue Star Memorial program kept the tradition by placing memorial plaques along highways in the United States.  The markers pay tribute to all service persons past, present and future.

 The Mohawk Valley Garden Club is responsible for placing markers in Minerva, Malvern and Waynesburg.  Through donations of Magnolia businesses, a marker will be placed at the new fire station on Harrison Street.

 A dedication is planned for the summer after the flag pole and the marker are installed.  A flag that flew over the United States Capitol Building will be presented at that time.

Minutes:  Jim Miller moved, and Hunter seconded to approve the minutes of the regular meeting of March 7th and the two work sessions of March 15th and 29th.  Upon a roll call vote the motion passed unanimously.  

Clerk-Treasurer’s Report

  • Mayor Leach read the report showing cash balance of $ 356,224.98.   Hunter moved and White seconded to approve the Clerk-Treasurer’s Report.  Upon a roll call vote the motion passed unanimously.

Old Business

  • Fire Department building:  The Lease document was reviewed with a few editorial changes suggested.  It will be presented to the firemen for their approval at their next business meeting.
  • Resignation of Clerk-Treasurer:  Jim Miller moved, and Jessica Miller seconded to accept the resignation of Clerk Treasurer Lorrie Clevenger due to health concerns with regret.  Upon a roll call vote the motion passed unanimously. The resignation will be effective at the conclusion of the State audit of Village funds. The mayor at that time will then appoint a Clerk Treasurer who must live within the corporate limits of the Village of Magnolia.

White moved, and Hunter seconded to separate the positions of Clerk Treasurer and Clerk of the Board of Public Affairs.  Upon a roll call vote the motion passed unanimously.

  • Cemetery Clerk:  Jessica Miller informed Council that Sarah Downes cannot fill the position of Cemetery Clerk.  Councilperson Jessica Miller will fill in until a person is found to fill the position.

New Business:  

  • Excuse Councilperson Rogers:  Jim Miller moved and Downes seconded to excuse Councilperson Rogers who was on vacation.  Upon a roll call vote the motion passed unanimously.
  • Request for Zoning Change:  Council received a request from Richard and Susan Maioriello to change the zoning of property commonly known as the Grange Hall from R1 single family residential to I1 Industrial.

Dina Tozzi representing the Maioriellos stated that a potential buyer of the property wanted to start a winery.  They would produce and bottle wine and have tastings.

Surrounding property owners and interested parties will be notified of a public hearing on the matter will be held on Wednesday May 2 at 7:00.

Village Worker:  

Newly hired village worker Matt Hawk reported that he is becoming familiar with the job with help from Dale Fornash.  He will attend a two-day safety seminar in May.

Committee Reports

  • Streets and Alleys:  
    • Downes reported that the village truck will need new tires soon.  Potholes have been patched with cold patch and alleys have been addressed.  Fifteen old power poles have been removed by AEP.
  • Parks and Public Buildings:  
    • White reported April 28 has been designated as Clean Up Day in Magnolia.  A dumpster will be at the site of the new fire station. Residents are cautioned that no garbage or tires will be accepted.  White also said that the Baseball Association will have the equipment buildings repaired. They had an individual in mind to complete the repairs who was unacceptable to council.  Slides in the downtown park need repaired. Discussion was held as to whether to replace the mulch at the playground with pea gravel.
  • Safety
    • Hunter gave the report noting the hours worked and mileage on the vehicles.
  • Cemetery
    • The cemetery received $1050 for sale of lots and grave services for the month of March.
  • Utilities
    • Jessica Miller reported that list of street lights that were out or dim and a support cable that was out of the ground were reported to AEP.  
  • Finance
    • Jim Miller reported that the State Audit will soon be underway.

Bills:  

  • Downes moved, and Jessica Miller seconded to pay the bills totaling $27,813.35.  Upon a roll call vote the motion passed unanimously.

There being no further business, the meeting adjourned at 9:15 p.m.

The minutes of this meeting were taken by Mayor Robert Leach due to the absence of Village Clerk, Lorrie Clevenger who was ill.

 

__________________________                                                 _______________________

ROBERT LEACH, MAYOR                                                  Lorrie Clevenger, Clerk

Council Minutes: March 7th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING MARCH 7TH, 2018

The Regular Meeting of Magnolia Village Council was called to order on March 7th, 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach.  Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller.  Eric White was absent. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Visitors – Potential Buyer of Grange Hall Property

  • Jeremiah Geisinger, President of McAlpine Meadery – Specialty winery in Navarre.  They make wine there and have a tasting room.  He is interested in purchasing the Grange Hall and would keep the building the same.  Grange Hall is zoned as a Single Family, it would take a change to the zoning for this to happen.  Council can not make a decision. It was never zoned commercial-St. Cty. Auditor has it listed commercial, but it is not.  They would have to go to the Building Inspector and he would deny it, this would start the process to get a variance. The neighbors would have some say in it.  He would be moving the Navarre location to the Magnolia building. Would expand his hours at this location. He would not need a liquor license. He would like to make a patio area where people could smoke.  Bob is concerned about the nice homes in that area and would they be concerned about the cars and traffic.
  • Jay Herstine – Fire Department – The Fire Department would like to have a meeting with members of council, Finnicum Insurance, VFIS and Joel Bender of Whitaker Myers.  The Village is insuring the building because it is ours. Village is requiring the Fire Dept. to have secondary insurance. Meeting will be held on March 22nd, 2018 at 7:00 P.M. at the Village Hall.

Minutes

  • Rogers moved and Jessica seconded to approve the minutes of the February 14th, 2018 Regular Meeting.  All ayes.

Clerk-Treasurer’s Report

  • Hunter moved and Downes seconded to approve the Clerk-Treasurer’s Report as presented by the clerk.  All ayes.

Old Business

 

  • Fire Dept. Insurance Coverage – Do not need insurance in the lease-Village will be insuring the building and Fire Dept. will have secondary ins. and insurance on the contents.  L’Hommedieu will change #6 of the lease.
  • Blue Star Memorial – Mike Lancaster contacted Rogers regarding the Blue Star Memorial.  Discussed the location that Mike Lancaster would like it to be located.  Discussed where the Fire Dept. thinks it should be located, Herstine suggested the Fire Dept. have some say and contact Don Nicholson, Jr. to see where he thinks it should be put.  Lancaster said he will purchase the flag pole and pay for the landscaping. Clerk was informed that Presbyterian Church was donating $1500.00 for the purchase of the flag pole. Sally Patterson is the chair for the Blue Star Memorial, Lancaster will be in touch with her.  Patterson needs a dedication date.
  • Heroin Awareness Sign – The sign should be put at the Park.  We are having a problem with the logo. Downes will contact Larry Vogt by email.

 

New Business

 

  • Interview candidates for Village Worker – Mathew Hawk, Christopher Baker, Tim Green and Barton Lewis. Have Hager run a check on them.  Interviews will be March 15th, 2018 at 6:30 P.M. and 7:00 P.M

 

 

  • Lease document for Fire House – see above
  • Insurance for Fire House – see above

 

Committee Reports

  • Finance
    • Chairman Miller reported that he will check on the Fire Dept. loan, haven’t heard anything from the Bank of Magnolia.  Traffic light has been repaired. Received our Franchise Fee from Charter Communications in the amount of $7,568.68 on 3/5/18.
  • Streets & Alleys
    • Chairman Downes received lists of recommendations of work that needs to be done from Allen Dale Fornash.  Christmas decorations need to be taken down; Allen has contacted Beck Electric. Possibly purchase snow flakes that are presently on sale.  Lists of recommendations were put on hold right now. Some of the old electric poles have been removed.
    • Christmas Decorations – Snow Flakes – Rogers reported that Display Sales has the decorations on sale, we need 7 of them total cost with shipping and handling is $1,731.00 which includes decoration hardware.  Rogers moved and Hunter seconded to purchase the new Christmas Decorations at the cost of $1,731.00 to be expended from the Beauty Fund. All ayes.
  • Parks & Public Buildings
    • No report.
  • Safety
    • Chairman Hunter reported that East Sparta had 245 hrs. = $6,425.00.  There were 7 agency assists.
  • Cemetery
    • Chairman Rogers reported that the $2,200.00 was received for the month of February for lots and services for the Cemetery.  Pit meter was damaged by a large truck and has been repaired.
    • Cemetery Clerk – Miller moved and Hunter seconded to appoint Sarah Downes as Cemetery Clerk.  All ayes-Downes abstained.

 

  • Utilities
    • Chairman Miller -no report.

 

Excuse White

  • Jessica Miller moved and Downes seconded to excuse Eric White from tonight’s meeting; he is at a conference for work.  All ayes.

Solicitor’s Report

  • No Report.

Consideration of Ordinances

  • None

Action on Bills

  • Rogers moved and Downes seconded to pay the bills as presented by the clerk.  All ayes.

Mayor’s Report

  • Bob reported that council received a lovely “Thank You” from Steve Loomis for the gift certificate and the plaque.
  • Bob reported that he went to the Stark County Health District Mtg. and Downes went to the Carroll County. Health District Mtg.-Health Dept. hasn’t raised their rate for many years, it is going to be increased by 2% over a 5-year period.  Carroll County is in bad shape.
  • Clerk – Clerk Lorrie Clevenger discussed per position with council and asked if they would consider separating the Village Clerk and Water Clerk positions.

 

____________________________                                             ________________________

ROBERT LEACH, MAYOR                                               Lorrie Clevenger, Clerk

Council Minutes: February 14th, 2018

MINUTES

MAGNOLIA VILLAGE COUNCIL

REGULAR COUNCIL MEETING FEBRUARY 14TH , 2018

The Regular Meeting of Magnolia Village Council was called to order on February
14 th , 2018 at 7:00 P.M. at the Magnolia Village Hall by Mayor Robert Leach. Members present were Jim Hunter, Jim Miller, Grant Downes, Jessica Miller and Eric White. Claudia Rogers was absent. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.

Visitors

  • Reggie Stoltzfus Candidate for State House of Representatives
    • Reggie is a native of  Stark County, raised in the Hartville area. He and his wife are business owners employing about 40 local residents and attends Minerva First Christian Church. Reggie is a Paris Township Trustee since 2016 currently serving as Board President. Reggie feels that families are very important, they are the backbone of society. He is on the May Primary Ballot and would like our votes.
  • Don Nicholson-Magnolia Fire Dept.
    • Nicholson asked where we are on the funds for the new fire station? Miller went over the Building Fund Report given to the Fire Dept. in January. We need to borrow $105,000.00 for completion of the building. The savings will be used for dry wall, paint and insulation. They can purchase paint for the Fire Dept. to do the painting. The other work has to be bid out and prevailing wages paid. Miller moved and Hunter seconded to authorize the Mayor and Clerk to borrow $105,000.00 from the Bank of Magnolia for construction of the new fire station. All ayes. Ord. #2-18-2. This loan will be repaid by the funds from the Fire Levy Building Fund. Downes moved and White seconded to suspend the statutory rules and pass on its first reading. All ayes.
  • Lease Agreement
    • L’Hommedieu will have the new lease agreement completed in
      about one week, he will forward it on to their attorney, Charles Hall for his approval. Loomis asked about having their annual fund raiser in October at the new building, will they be permitted to have alcohol? L’Hommedieu said the Fire Dept. and the Village should check with their insurance carriers. Individuals would be bringing their own alcoholic beverages.
  • Minutes
    • Hunter moved and White seconded to approve the minutes of the January 10th Reorganizational Meeting and the Regular Meeting. All ayes.
  • Clerk-Treasurer’s Report
    • Miller moved and Downes seconded to approve the Clerk Treasurer’s Report as presented by the clerk. All ayes.
  • Old Business
    • Fire Dept. Building – Insurance Coverage – Discussed the insurance coverage after completion of the construction phase. Clerk will check with Joel Bender of Whitaker Myers on a quote for the new building. Fire Dept. will also check with their present insurance carrier.
    • Newly Elected Council Training – 3/24/18- Grant Downes and Jessica Miller will be attending the OML Newly Elected Council Training Saturday, March 24 th , 2018 at Independence, Ohio.
    • Government Law Seminar – 2/24/18 at Exploration Gateway, Sippo Lake – Bob Leach, Jim Hunter, Jim Miller, Grant Downes and Jessica Miller will be attending.
    • Excuse Rogers – Miller moved and Hunter seconded to excuse Claudia Rogers from tonight’s meeting. All ayes.
  • New Business
    • Bank of Magnolia Depository Agreement – Deposit of Public Funds-Ohio for the period commencing Jan. 1, 2018-December 31, 2018. The Bank participates in the Ohio Pooled Collateral Program. Hunter moved and White seconded to enter into the Depository Agreement w/The Bank of Magnolia. All ayes.
    • Reilly Street Sweeping Contract – White moved and Downes seconded to enter into a contract with Reilly Sweeping, Inc. to sweep the village streets before Memorial Day. All ayes. Cost in 2017 was $1182.00.
    • Annual Appropriation Ordinance – Downes moved and Hunter seconded to pass Ord. #2-18- 3
    • Annual Appropriation Ord. for all funds totaling $1,232,019.76. All ayes. Miller moved and White seconded to suspend the statutory rules and pass on its first reading. All ayes.
    • ODOT Bicycle Resolution – Coordinating efforts with local jurisdictions to designate Ohio’s first U.S. State Bike Route network. SBR85 is a shared path along Bowmont Ave.; SBR62 is a shared patch along Main St. to Willowdale Ave. SE., 542 connects into Rte. 183. Miller moved and Downes seconded to pass Res. #2-018- 1. All ayes.
    • S.V. Elementary School – Guys with ties & Girls with pearls – Is being coordinated by Jennifer Bible at Sandy Valley Elementary School for 3,4 & 5 th grade students, dressing for success and impact life skills. They are requesting donations; we cannot spend village funds for this.
    • Meeting Date for March – Mayor Leach requested council change the meeting date from March 14th , 2018 to March 7th , 2018 due to the Stark County Regional Planning Annual Dinner which he will be attending. Miller moved and Hunter seconded to change the date to March 7th, 2018. All ayes.
    • Carroll County Health District Advisory Board Meeting March 1st – Downes will be attending.
  • Committee Reports
    • Utilities
      • Chairperson Miller had no report. Downes reported that he has been following up with AEP to have the old poles removed hopefully in the next few weeks.
    • Finance
      • Chairman Miller sent a message to Allen Dale Fornash that he did a good job plowing during the last snow storms. Fornash has been repairing pot holes. Fornash is not interested in a full- time position. Discussed whether to hire part-time or full- time. Clerk should put the street applications out once again, Downes will put it on the village web site.
    • Streets & Alleys
      • Chairman Downes reported there have been some issues with the village truck. Discussed street patching, possibly do some chip and seal. Lynwood and Elson Streets definitely need addressed this summer. Discussed the OUPS notices and how to get them delivered to Schmidt. Downes will send them to Hager and Hager can fax them to Schmidt.Will contact Schmidt. Downes will add to the website council members telephone numbers and the committees they are on.
      • Traffic Light- Received a quote from Brian Burkhart for traffic light repairs in the amount of $2,200.00, will be paid out of State Highway Funds. Jessica moved and Downes seconded to have Burkhart repair the traffic light. All ayes.
    • Parks & Public Buildings
      • Chairman White had no report.
    • Safety
      • Chairman Hunter reported East Sparta had 180 hrs. = $4,800.00 for the month of January. Hager reported that he attended the workshop on Tuesday, Feb. 13th , Dealing w/Difficult People, well worth it.
      • Fire Chief Don Nicholson, Jr. – Presented the 2017 Yearly Fire Report- 72 incidents, Pg. 7 incidents calls by district, Pg. 9 breakdown by classification, Pg. 11 is the time analysis. Average 6 people per call, within 1-minute truck is manned, average en route response time is 5:37 minutes trucks are out of the station. They try to hold the truck at the station for 5 min. to fill the truck with personnel.
    • Cemetery
      • Chairperson Rogers was absent. Miller reported $500.00 was received for grave services for the month of January 2018.
  • Solicitor’s Report
    • No report.
  • Consideration of Ordinances
    • Miller moved and Hunter seconded to pass Ordinance #2-18- 4 Appropriation Ordinance to Transfer Funds within the Temporary Appropriations. All ayes. White moved and Downes seconded to suspend the statutory rules and pass on its first reading. All ayes.
  • Action on Bills
    • Downes moved and Hunter seconded to pay the bills as presented by the clerk totaling $12,970.25. All ayes.
  • Mayor’s Report
    • Discussed the Cemetery Clerk’s position. A new clerk needs to be appointed.

Meeting adjourned at 9:10 P.M.

_________________________________                                       ________________________

Robert Leach, Mayor                                                           Lorrie Clevenger, Clerk