Council Meeting Summary: November 1st, 2020

Village of Magnolia
Special Meeting
November 1, 2020 

Mayor Travis Boyd called the meeting to order at 6:34 p.m.  Present were council members Grant Downes, Jim Miller, Jessica Miller, Scott Noble, Claudia Rogers, Eric White, Mayor Boyd, and Fiscal Officer Molly Murphy.  Also present was Village resident Mike Rogers. 

Jessica Miller read the letter to the Bartlett’s that was drafted by the Street Department regarding Peach Court.  The letter suggested that the Bartlett’s donate $300 to the village to offset material expenses to put base and gravel on Peach Court.  A discussion followed.  The letter will be tabled for a few weeks.   

USE OF CARE ACT FUNDS 

MAGNOLIA HOTSPOT FOR SANDY VALLEY STUDENTS 

Jessica Miller explained the different costs involved with the installation of the WIFI Hotspot.  The initial location was to be the Village garage, but after discussion, it was determined that the Village Hall might be a better area since there it is already cable ready.  Jessica Miller will check into the logistics   

Jim Miller made a motion to authorize up to $1,000 in CARES ACT FUNDS for the WIFI hotspot.  Claudia Rogers seconded the motion.  All Ayes. 

ANTIBACTERIAL SPRAYERS 

Jessica Miller investigated several options regarding backpack and handheld sprayers.  The prices ranged from $1,700 – $2,015 for backpack sprayers and $700 – $855 for hand held sprayers, with chemicals costing around $90 per case (4 gallons). 

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $5,000.00 for the equipment and chemicals for antibacterial sprayers/foggers.  Scott Noble seconded the motion.  The motion passed with 5 Ayes and one abstention. 

EMAIL 

Grant Downes reported that he has looked into several email options so that council members do not have to use their personal email for council business. 

Jim Miller made a made a motion to authorize CARES ACT FUNDS not to exceed $1,000 for the creation of Village of Magnolia emails through an external source.  Jessica Miller seconded the motion.  All Ayes.   

ZOOM ACCOUNT 

Scott Noble asked if the village has a Zoom account.  If not, he said that he could set up a corporate account.   

Eric White made a motion to authorize CARES ACT FUNDS not to exceed $150.00 to create a corporate Zoom account.  Grant Downes seconded the motion.  All Ayes. 

PICNIC TABLES 

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $15,000 for picnic tables and benches for the village parks.  The motion was seconded by Grant Downes.  All Ayes. 

HISTORICAL SOCIETY 

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $3,500 to the Magnolia Historical Society.  Eric White seconded the motion.  All Ayes. 

MAGNOLIA POLICE DEPARTMENT 

Jim Miller made a motion to authorize the encumbrance of the balance of the CARES ACT FUNDS to be used for police salaries.  Claudia Rogers seconded the motion.  All Ayes. 

MOTION TO ADJOURN 

Scott Noble made a motion to adjourn.  Eric White seconded the motion.  The meeting was adjourned at 7:35 p.m. 

__________________________                                            __________________________ 

Travis Boyd, Mayor                                                                 Molly B. Murphy, Fiscal Officer 

Council Meeting Summary: October 14th, 2020

MINUTES 

MAGNOLIA VILLAGE COUNCIL 

REGULAR COUNCIL MEETING October 14, 2020 

The Regular Meeting of Magnolia Village Council was called to order on October 14, 2020 at 7:00 PM at The Magnolia Fire Department by Mayor Travis Boyd. Members present were Grant Downes, Claudia Rogers, Jessica Miller, Jim Miller.  Also present were Solicitor Kevin L’Hommedieu, Chief Hager, Mat Hawk.  Don Nicholson, Jay Herstine, Mike Rogers, Dan Joseph, Mark Manson, Boyd, Dina Picciano, Nicole Boyd, Julie Freday, Alan Tozzi, Mr. & Mrs. Bartlett. 

Claudia Rogers made a motion to excuse Eric White and Scott Noble.  The second was made by Jim Miller.  4 Ayes. 

VISITOR’S COMMENTS:   

Nicole Boyd spoke about doing a village newsletter, and handed out a sample.  She said that it would be done at no charge to the village.  Copies of the newsletter would be made available at the post office and The Nest Café.  One hundred copies would be made.   

Julie Freday, Nicole Boyd, and Dina Picciano represented the Magnolia Playground Project.  The group asked permission to remove old equipment and to turn the old basketball court into a bike safety town.  Their funds of $1700 are currently under the realm of the Historical Society.  Jim Miller asked about the possible cost of the project, since playground equipment is expensive.  The group is trying to start small to get things going, and have been talking to other villages about how they maintain their parks. The park and safety committee will schedule a meeting that the committee can come to explain their ideas. 

Dan Joseph asked about junk vehicles and junk boats.  Chief Hager said that there is no ordinance regarding junk boats, but many of the junk vehicles have been taken care of.   

Mark Manson spoke on behalf of his mom about junk vehicles and properties.  He would like to see Magnolia the way it was 30 years ago, and is willing to help to clean up the village.  

Christopher Kiko is working on his Eagle Scout project and had to attend the meeting for a merit badge.  Julie Freday said that the Magnolia playground project would love the help of an Eagle Scout. 

MINUTES:  Claudia Rogers made a motion to accept the minutes with corrections.   The motion was seconded by Grant Downes.  All members presented voted YES.   

FISCAL OFFICER’S REPORT:  The Fund Status was read. Jessica Miller made a motion to accept, which was seconded by Claudia Rogers. All Ayes 

MAT HAWK’S REPORT:  Mat Hawk reported that the village garage has been completely painted.  The support beams in the garage are fixed and painted.  He has started to pick up leaves twice a week (Mondays and Thursdays).  Almost done with the repair of the parking lot at the levee park from the person who did donuts in the parking lot.  Average Joe service will put the snowflakes.  There was an issue with the electric at the baseball fields behind the fire department.  Jay Herstine believes that it is a dead line since the old line may have been fed from the former Magnolia school.  

There has been work done on the truck.  There was a diesel leak which was not that expensive to fix.   

ADDITIONS TO BUSINESS:  Jessica Miller called the Board of Elections regarding what they were going to do to keep things clean during voting. The BOE will not clean the room after voting day.  Jessica talked to Design Restoration about cleaning and disinfecting the room, both before and after the election.  The quote was $423 for each time.  The company also quoted to clean the fire trucks once per month at $125.   Claudia Rogers made a motion to have the fire department cleaned once before the election and after the election.  The motion was seconded by Grant Downes.  All Ayes. 

Jessica also reported that she is currently working with Allison Morris and Jenn Veigel at Sandy Valley Schools to see what is needed that is COVID19 related.   They suggested a village WIFI hotspot so that students would have access to WIFI for school.  There would be restrictions (no Netflix, time limits, etc).  Possible sites would be the fire department or the park.  Would be able to shut it down for up to 6 months if needed.   

OLD BUSINESS:    Jessica Miller met with her committee about Peach Court.  The committee will create an agreement.  Jim Miller suggested having a special meeting once the agreement has been created so that any projects could be completed before the weather gets bad. 

Grant Downes stated that they need to have a zoning meeting.   The biggest concern is the rental properties and zoning. 

Alan Tozzi spoke about a call from the person who purchased the lot in front of the grange.  The owner of the property found that there was a 60 foot right of way from 1945 through the property to extend Harrison Street.  A discussion followed regarding the easement and what would be the right way to go about this.  They will come back after the zoning committee meets. 

COMMITTEE REPORTS 

PARKS AND PUBLIC BUILDING:  Mayor Boyd read Eric White’s report.  He is getting final estimates for the village hall so that Mayor Boyd can make the proposal to the Stark Foundation.  The clean-up day went well.  Appreciation is expressed to Sandy Valley Sanitation. 

SAFETY:  Grant Downes read the safety report from September 2020:  East Sparta, 194.5; Magnolia, 266.5; Magnolia traffic stops 14; East Sparta 6.  Magnolia traffic arrests 0; East Sparta 0.  Magnolia felony arrests 0, East Sparta 0.  Magnolia calls for service 10; East Sparta 10; Agency assists:  1.   

Chief Hager reported that the new radar gun is working well.  Four citations in the Village.  There is one potential police vehicle that they are getting more info on.  It is similar to the Ford Explorer.   

Chief Hager presented a junk vehicle list.  All of the vehicles listed on the report have been resolved expect one. 

The new police contract with East Sparta is at East Sparta for their review.   

Chief Hager interviewed two candidates for Patrolmen 2nd Class.  They are Hunter Anthony and Connor Watson.  See Ordinance 20-20-13 below.   

FIRE:  Don Nicholson reported that 5 Magnolia firefighters went to the fire at Colfor Manufacturing. The department will apply again for the MARCS radio grant.    

Trick or Treat will be held on Saturday, October 31 from 5:30 to 7:00 p.m.  There will be no bon fire.  

For Christmas – the department is proposing to have a drive-thru with Santa instead of the normal program.  It will be held on December 12 from 10 a.m. to Noon. 

CEMETERY:  Claudia Rogers reported that $850 was collected during the month of September.   

UTILITIES:  Scott Noble was not present.  He sent a report that the street lights have been inspected, and 5 outages were resolved.  

FINANCE: Jim Miller reported there was a special meeting for the use of COVID funds.   

Sound system ordered from Gattuso’s.  Everything is in stock except for wireless mic system.   

Safety committee and mayor have met.  ES is willing to increase to $35 per hour instead of $25.  Looking at all costs involved (wages, benefits, etc).  Proposing first of the year increase of 10% for all officers.  All of this is contingent upon if East Sparta accepts the new contract. 

Motion by Grant Downes to accept the proposed 10% raise (contingent on the acceptance of the contract by East Sparta).  The motion was seconded by Jessica Miller.  All Ayes. 

Jim reported that the Fire Department building loan was been paid off as of October 1, 2020.  He is looking into the State of Ohio grant repayment also.   

The Street Paving loan will be paid off by October 20.  

COVID funds – possible use for police payroll.   

Transfer of Funds: 

General Fund to General Fund 

  • A01-7-D-240 to A01-7-I-234:  $1600.00 
  • A01-3-B-250 to A01-3-A-240:  $2,000.00 
  • A01-7-D-211 to A01-3-A-240:  $3,500.00 
  • A01-7-B-240 to A01-7-X-234:  $200.00 
  • A01-7-E-235 to A01-3-A-240:  $700.00 

    Cemetery Fund to Cemetery Fund 
  • B03-2-A-240 to B03-2-A-211:  $1,000.00 

Grant Downes made the motion to approve the transfer, which was seconded by Claudia Rogers.  All Ayes. 

STREETS AND ALLEYS: Jessica Miller reported that she hopes to get a grant from the Municipal Grant fund to replace catch basins and repair sidewalks along Harrison and Main.  Grant Downes asked about the sidewalk in front of a property on Main Street.  She is hoping the grant will cover that. 

There was a water main break on Carrollton Street and now there is a hole in the center of the street.  Gravel has been put in the hole for now so that it can be watched to see if it expands.   

The alleys will be chip and sealed the end of October or beginning of November by Youngblood paving. 

SOLICITER’S REPORT:  No report 

CONSIDERATION OF ORDINANCES:   

ORDINANCE 20-20-10 

Accepting the rates for Carroll County from the County Budget Commission: 

Motion by Jim Miller 

Second by Claudia Rogers 

All Ayes 

ORDINANCE 20-20-11 

Accepting the rates for Stark County from the County Budget Commission: 

Motion by Jessica Miller 

Second by Grant Downes 

All Ayes 

ORDINANCE 20-20-12 

Amendment to appropriations to include monies collected from the CARES Act. 

Motion by Jim Miller 

Second by Grant Downes 

All Ayes 

ORDINANCE 20-20-13 

Grant Downes made a motion to hire Patrolmen 2nd class Hunter Anthony and Connor Watson.  Claudia Rogers seconded the motion.   All Ayes 

RESOLUTION 20-20-01 

Claudia Rogers made a motion to certify to the County Auditor the amounts received for the renewal of the 3-Mil tax levy.  Jim Miller seconded the motion.  All Ayes. 

Motion by Claudia Rogers 

ACTION ON BILLS:  Grant Downes made a motion to pay bills in the amount of $45,129.61.  The motion was seconded by Jessica Miller.  All Ayes. 

MAYOR’S REPORT:  Mayor Boyd reported that the online store is open for T-shirts. Reached out to Dell for municipal pricing for lap tops.  Will have to look at Plan B and Plan C. 

Claudia Rogers made a motion to adjourn.  The meeting was adjourned at 9:00 p.m. 

Meeting adjourned at 9:00 P.M 

__________________________                                                __________________________ 

Travis Boyd, Mayor                                                                          Molly B. Murphy, Fiscal Officer 

Council Meeting Summary: October 8th, 2020

Village of Magnolia Special Meeting October 8, 2020 

Mayor Travis Boyd called the meeting to order.  Present were council members Jim Miller, Jessica Miller, Scott Noble, Claudia Rogers, Eric White, Mayor Boyd, and Fiscal Officer Molly Murphy.   

USE OF CARE ACT FUNDS 

Mayor Boyd began the meeting by talking about possible uses for the CARES ACT funds.   He has spoken to many people to make sure we are doing the right thing.  We can use the funds for police salaries.  He has a copy of the justification letter from the City of Canton.   

UVC LIGHTS 

Jessica Miller reported about the hand held LED sanitizing lights.  The costs is $600 each.   

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $1,800.00 for the purchase of three (3) LED lights from Apache.  The motion was seconded by Jim Miller.  5 yes votes (Grant Downes not present) 

SOUND SYSTEM 

Jim Miller reported that he received quotes from both Pelligrino’s and Gattuso’s for the sound systems.   Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $3,145.00 to purchase the sound system from Gattuso’s Music and More.  Jessica Miller seconded the motion.  5 yes votes 

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $15,000 for picnic tables and benches for the village parks.  The motion was seconded by Grant Downes.  All Ayes. 

MOTION TO ADJOURN 

Eric White made a motion to adjourn.  Jim Miller seconded the motion.  The meeting was adjourned. 

__________________________                                            __________________________ 

Travis Boyd, Mayor                                                                 Molly B. Murphy, Fiscal Officer 

Council Meeting Summary: September 9th, 2020

MINUTES 

MAGNOLIA VILLAGE COUNCIL SEPTEMBER 9, 2020 REGULAR COUNCIL MEETING 

The Regular Meeting of Magnolia Village Council was called to order on September 9 at 7:00 p.m. at the Magnolia Fire Department by Mayor Travis Boyd. Members present were Jim Miller, Grant Downes, Jessica Miller, Eric White, Molly Murphy.  Also present were Mat Hawk, Jay Herstine, Chief Hager, Tim Costello, Residents Mr. & Mrs. Bartlett. 

Jim Miller made a motion to excuse council members Claudia Rogers and Scott Noble.  The motion was seconded by Eric White.  Vote:  4 yes votes from the members present. 

 VISITOR’S COMMENTS:  Mr. Bartlett asked if there was an update on the alley issue from last month.  A discussion followed regarding the road pins.  They were not sure about the markings that were marked.  If gravel is put in, they wanted to make sure the alley didn’t encroach on their property. 

MINUTES:  Jessica Miller made a motion to accept the minutes from August 12 as presented. Eric seconded the motion.  All Ayes. 

FISCAL OFFICER’S REPORT:   Jessica Miller made a motion to accept the Fiscal Officer’s report as presented.  The motion was seconded by Grant Downes.  All Ayes. 

MAT HAWK’S REPORT:  Mat Hawk reported that mowing has picked back up; the catch basins are being cleaned; and two metal support beams in the garage need to be looked at, because the support columns are rusted out.  Trushel welding will be looking at it.   

The valves in the new sprayer all broke, because they are plastic.  The manufacturer said that it is a defect so they sent new ones.   

He has been doing maintenance on truck and on mower.  The truck will be undercoated this fall.  The fire department recently replaced back tires on the rescue truck so those tires will be put on the village truck.   

He asked about Comp time.  Eric White and Jim Miller said that they discussed this before.  It is not yet set up in the system, so he will have to keep track of comp hours separately.  The new payroll will be in place by the beginning of the year, so then it will be kept track of in the system. 

ADDITIONS TO BUSINESS:   

Jessica Miller talked about getting in touch with Quad and Tri-Division regarding items that they could use that could be purchased with the COVID funds.  The fire department and police want hand sanitizers.   A discussion followed regarding possible ways to spend the money. 

OLD BUSINESS:  Jim Miller reported about Dan Joseph is still working on the edging and painting the roads at the stop signs.  He expressed appreciation for the great work that Dan is doing.  Jim asked Mat Hawk if the signs for recycling arrived?  Answer:  Yes. 

NEW BUSINESS:   Zoning:  Grant Downes presented a zoning report.  He would like to set up a public meeting regarding the info on the report, so that an ordinance could be set up. 

COMMITTEE REPORTS 

PARKS AND PUBLIC BUILDING:  Eric White reported that he forgot about scheduling the clean up day.  The new date is October 10 from 8 to noon.   

A motion made by Eric White and seconded by Jim Miller to assist the Sandy Valley Baseball Association by contributing $1,500 for the metal roofs on the dugouts.  All ayes. Eric will ask them to send an invoice for the amount so that we would have a paper trail.   Mayor Boyd asked that the BB Association write a letter to the village letting us know that they could not have fundraising due to COVID19.  The total cost is $4,440 to put metal roofs on all of the dug outs.   

Eric asked about the Pavilion roof.  Jim feels that there is enough in the budget to move forward with the roof on the pavilion only. 

The Stark County Foundation needs to have three estimates for the village hall windows and painting, and Eric said that it is difficult to get contractors to come out to give the estimates.  He will work on getting them so we could submit the request. 

Jay Herstine brought up the pillars in front of the fire station.  Jim Miller stated that he brought up the subject at the Historical Society meeting and Mark Wadsworth, Historical Society member, said that he would look at them with the Historical Society’s blessing.  Mark found concrete tops for $30 per piece.  Eric is more than willing to have Mark do that if he wanted to.   

SAFETY:  Grant Downes read the safety report from August 2020:  East Sparta, 204.5; Magnolia, 239.5; Magnolia traffic stops 16; East Sparta 6.  Magnolia traffic arrests 0; East Sparta 0.  Magnolia felony arrests 0, East Sparta 0.  Magnolia calls for service 19; East Sparta 16; Agency assists:  2.   

The new radar gun is in service.  East Sparta will pay half and Magnolia will pay half. The department started using it on September 1. 

Chief Hager delivered 18 junk vehicle sheets to area residents. 

The Dodge was in for service again, at a price of approximately $500.  Chief Hager would like to start looking for a newer vehicle. 

The antenna at the south end of the building at the village hall is falling down and should be taken down soon.    

The ODOT oil and gas permit is due next Wednesday.  Grant is working with Katie and Quicksol.   

There was a request for possible village projects for an upcoming Eagle Scout project.  Grant will tell them to reach out to Eric White. 

Grant has been doing research on what other communities are doing about Trick or Treat.   A discussion followed.  Jim Miller made a motion to hold Trick or Treat on Saturday, October 31 with suggested guidelines.  Jessica Miller seconded the motion.  All Ayes. 

CEMETERY:  Claudia Rogers was absent.   Tim Costello reported that $2,400 was collected.  There was a $200 donation from Judy McQueen. 

Caleb Fornash washed the cemetery shed and did repairs with it.  Steve Loomis will contact the company that made the sign because it is starting to fade. 

Safety issue – headstones that have bad foundations and are starting to topple.   A discussion followed. 

UTILITIES:  Scott Noble was absent. 

FINANCE:   Jim Miller reported that amounts will need to be transferred.  He made a motion to transfer funds from Parks, Repair of Tennis Courts $2,000 to Parks – Maintenance.  The motion was made by Jim Miller and seconded by Grant.  All Ayes. 

STREETS AND ALLEYS:   Jessica Miller reported that the Village does not have an ordinance regarding digging up roads.  She will work with the committee to come up with something. 

SOLICITER’S REPORT:  Kevin L’H sent a report about the alley in the cemetery. (attach email)   

CONSIDERATION OF ORDINANCES:   None 

ACTION ON BILLS:  Grant Downes made a motion to pay bills in the amount of  $25,684.52 as presented.  The motion was seconded by Jessica Miller.  All Ayes. 

MAYOR’S REPORT:  Mayor Boyd reported that the board has already discussed everything that he planned to discuss.     

ADJOURN 

Eric White made a motion to adjourn the meeting, which was seconded by Jim Miller.  The meeting adjourned at 9:45 p.m. 

__________________________                                            __________________________ 

Travis Boyd, Mayor                                                                 Molly B. Murphy

Council Meeting Summary: August 12th, 2020

MINUTES

MAGNOLIA VILLAGE COUNCIL

AUGUST 12, 2020 REGULAR COUNCIL MEETING

The Regular Meeting of Magnolia Village Council was called to order on August 12 at 7:00 p.m. at the Magnolia Fire Department by Mayor Travis Boyd. Members present were Scott Noble, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller, Eric White, Molly Murphy. Also present were, Kevin L., Mat Hawk, Jay Herstine, Tim Costello, Mike Rogers. Residents Mr. & Mrs. Bartlett and Mike Rogers.

VISITOR’S COMMENTS:
Mr. Barlett spoke about Peach Court. He and his wife were told it was an alley when they moved there 17 years ago. At the time, they were told by village council that there was not enough money in the budget to gravel the alley. Their lawyer researched the property and stated that it is an alley. Recently, there has been some gravel has been put in, and they wondered if more will be put in. Claudia Rogers stated that the main reason the cloth and stone was put in was to keep the land from getting ruts. That is cemetery land and not town land. Eric White suggested looking at the auditor’s website to see if it is cemetery or town property. Jessica Miller (Street Dept), stated that to her knowledge that there are no main driveways going into Peach Court, and her department is currently working on the alleys that have driveways going into the alleys. She understands their concern, and they are working on the budget to pave other alleys.

MINUTES: Claudia Rogers made a motion to accept the minutes from July 8, 2020. Jessica Miller seconded the motion. All Ayes.

FISCAL OFFICER’S REPORT: Jessica Miller made a motion to accept the Fiscal Officer’s report as presented. The motion was seconded by Scott Noble. All Ayes.

MAT HAWK’S REPORT: Mat Hawk reported that there have been pavilion rentals. The south wall of village garage is painted, and the north wall is power washed but not painted. They received a 5’ x 7 ‘sign for recycling bins….regarding illegal dumping. The sides of the canal by where the park owns are a mess. Can a letter be sent to Stark Parks?

ADDITIONS TO BUSINESS:
Jessica Miller asked if the village council would donate flowers or a memorial to Gary Neisel. Jim Miller stated that he has no objection but we have to be diligent to do that moving forward for other past council members.
Mayor Boyd reported the he and some council members met with Steve Tharpe from Stark Wayne Tusc Recycling. The original plan was to ask for a camera, but it is a small recycling center that has little or no illegal dumping or damage, so a sign was recommended instead. There will be a grant open this year for lights.

OLD BUSINESS:
Jessica Miller – UBC light. Disinfects surfaces and rooms. The one that she recommends would have a shield on it to protect the person who is using it. The system is $1099, and it two are purchased, they are $850 per unit. If we got the machines, the CARES fund money would be used to pay for them.

NEW BUSINESS: None

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING: Eric White reported – windows at town hall. Greg Lancaster quote for big windows: $850 per window (remove, install, wrapping the sills – if in good shape). Three big windows on the front, two small ones. Painting – estimate – $2,540, side entry – $795. New Pavilion (closest to town garage): Metal roof – $4,713 (from Minerva). He is waiting on a quote from Doug Caulkins. Firemans’ eat stand: $6,500 for metal roof. Town Hall sand stone steps: $350 to replace. Eric reported that Mat is working on cleaning up the parks. There will be teams playing fall ball this year, and he asked that they send him their schedules.

SAFETY: Grant Downes read the safety report from July 2020: East Sparta, 213; Magnolia, 237; Magnolia traffic stops 11 ; East Sparta 4. Magnolia traffic arrests 0 ; East Sparta 0. Magnolia felony arrests 1, East Sparta 0. Magnolia calls for service 12 ; East Sparta 10 . Chief Hager is recovering from Gall Bladder surgery. He remotely reported that the hand held radar gun was ordered and they are waiting for it to arrive. The person who was committing burglaries was caught. The department will be parking cruisers to watch traffic. Grant reported that they will be reapplying for the ODOT grant $$ as they did last year because of oil traffic. He is working with the zoning committee to plan an actual meeting. Jay Herstine reported about the current fire department projects with the side walk and parking lot. They need permission from the council to complete these projects since they are on village property. Jim Miller made a motion, seconded by Grant Downes to approve the projects for the fire department. All ayes. Jay asked for an update on the pillars in front of the fire department. They are damaged and need to be replaced. Claudia Rogers stated that the alumni association has not met due to COVID19, so she could not ask anyone.

CEMETERY: Claudia Rogers reported that $1,600 was collected in July.
Tim Costello spoke about cemetery pricing. After a lengthy discussion, Jim Miller made a motion to accept proposal as amended by the cemetery committee effective January 1, 2021, which is:

Burial of cremains – $350 for both residents and non-residents.

Opening and closing fees: $600

Cost of grave space for village residents: $300.
The motion was seconded by Scott Noble. All Ayes

UTILITIES: Scott Noble reported that he spoke with the gas company. They did not know when the work will be done. Two street lights out. He found a utility ground wire that was live. The utility company came out the same day. Jay Herstine reported that there are several low wires in the area.

FINANCE: Jim Miller reported that a 10K loan payment was made on the Fire Department building loan. Final levy money will be issued from the auditor soon.
The deadline to place a levy on the November ballot was missed for the General fund 3 mil levy. It can be put on the May 2021 ballot but we need to be diligent to get it done. Two levies will expire next year: 2 mil and 3.5 mil General fund.
Jim explained the 2021 budget, which was handed out to the council. Jessica Miller made a motion to accept budget as presented. The motion was seconded by Claudia Roger. All Ayes

STREETS AND ALLEYS: Jessica Miller presented a quote from Youngblood paving for Abel Alley and East Park – $ 20,150 for double. Jessica Miller made a motion to accept the bid price a presented, which was seconded by Grant Downes. All Ayes
Jessica will be working on a Municipal Road grant, which is due October 1. The grant will cover catch basins. She would like to meet with the rest of the committee first before she sends it out.
At this point, Jim Miller revisited the pillars out in front of the fire department. Eric White said that he will contact Bob Harris restoration after Jim gets the budget numbers.

SOLICITOR’S REPORT: No report

CONSIDERATION OF ORDINANCES:

Ordinance 2020-09: To adopt the Coronavirus Aid, Relief and Economic Security (CARES) Act for Carroll County. The motion was made by Jim Miller and seconded by Claudia Rogers. All Ayes.
Ordinance 2020-00 is hereby declared to be an emergency measure to promote public safety. The motion was made by Grant Downes to pass the ordinance on an emergency basis, which was seconded by Eric White. All Ayes.

ACTION ON BILLS: Claudia Rogers made a motion to pay bills in the amount of $40,442.27 as presented. The motion was seconded by Scott Noble. All Ayes.

MAYOR’S REPORT: Mayor Boyd reported that the Ordinance for the Stark County Cares act was sent to the reported people. He contacted Robert Hoover at Stark Parks about the Mill Pond. Stark Parks is aware of it and are behind because of COVID. They reported that the water movement and flow is good. They will be down to look at the pond to investigate the smell.
Mike Rogers talked to Kevin Greer about funding into the village. Stark County Community Foundation. Josephine Greer had made a generous donation to the foundation which perhaps could be used. Mayor Boyd will reach out to them.

ADJOURN
Claudia Rogers made a motion to adjourn the meeting, which was seconded by Jessica Miller. The meeting adjourned at 9:25 p.m.