Meeting Minutes

MINUTES

MAGNOLIA VILLAGE COUNCIL

AUGUST 12, 2020 REGULAR COUNCIL MEETING

The Regular Meeting of Magnolia Village Council was called to order on August 12 at 7:00 p.m. at the Magnolia Fire Department by Mayor Travis Boyd. Members present were Scott Noble, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller, Eric White, Molly Murphy. Also present were, Kevin L., Mat Hawk, Jay Herstine, Tim Costello, Mike Rogers. Residents Mr. & Mrs. Bartlett and Mike Rogers.

VISITOR’S COMMENTS:
Mr. Barlett spoke about Peach Court. He and his wife were told it was an alley when they moved there 17 years ago. At the time, they were told by village council that there was not enough money in the budget to gravel the alley. Their lawyer researched the property and stated that it is an alley. Recently, there has been some gravel has been put in, and they wondered if more will be put in. Claudia Rogers stated that the main reason the cloth and stone was put in was to keep the land from getting ruts. That is cemetery land and not town land. Eric White suggested looking at the auditor’s website to see if it is cemetery or town property. Jessica Miller (Street Dept), stated that to her knowledge that there are no main driveways going into Peach Court, and her department is currently working on the alleys that have driveways going into the alleys. She understands their concern, and they are working on the budget to pave other alleys.

MINUTES: Claudia Rogers made a motion to accept the minutes from July 8, 2020. Jessica Miller seconded the motion. All Ayes.

FISCAL OFFICER’S REPORT: Jessica Miller made a motion to accept the Fiscal Officer’s report as presented. The motion was seconded by Scott Noble. All Ayes.

MAT HAWK’S REPORT: Mat Hawk reported that there have been pavilion rentals. The south wall of village garage is painted, and the north wall is power washed but not painted. They received a 5’ x 7 ‘sign for recycling bins….regarding illegal dumping. The sides of the canal by where the park owns are a mess. Can a letter be sent to Stark Parks?

ADDITIONS TO BUSINESS:
Jessica Miller asked if the village council would donate flowers or a memorial to Gary Neisel. Jim Miller stated that he has no objection but we have to be diligent to do that moving forward for other past council members.
Mayor Boyd reported the he and some council members met with Steve Tharpe from Stark Wayne Tusc Recycling. The original plan was to ask for a camera, but it is a small recycling center that has little or no illegal dumping or damage, so a sign was recommended instead. There will be a grant open this year for lights.

OLD BUSINESS:
Jessica Miller – UBC light. Disinfects surfaces and rooms. The one that she recommends would have a shield on it to protect the person who is using it. The system is $1099, and it two are purchased, they are $850 per unit. If we got the machines, the CARES fund money would be used to pay for them.

NEW BUSINESS: None

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING: Eric White reported – windows at town hall. Greg Lancaster quote for big windows: $850 per window (remove, install, wrapping the sills – if in good shape). Three big windows on the front, two small ones. Painting – estimate – $2,540, side entry – $795. New Pavilion (closest to town garage): Metal roof – $4,713 (from Minerva). He is waiting on a quote from Doug Caulkins. Firemans’ eat stand: $6,500 for metal roof. Town Hall sand stone steps: $350 to replace. Eric reported that Mat is working on cleaning up the parks. There will be teams playing fall ball this year, and he asked that they send him their schedules.

SAFETY: Grant Downes read the safety report from July 2020: East Sparta, 213; Magnolia, 237; Magnolia traffic stops 11 ; East Sparta 4. Magnolia traffic arrests 0 ; East Sparta 0. Magnolia felony arrests 1, East Sparta 0. Magnolia calls for service 12 ; East Sparta 10 . Chief Hager is recovering from Gall Bladder surgery. He remotely reported that the hand held radar gun was ordered and they are waiting for it to arrive. The person who was committing burglaries was caught. The department will be parking cruisers to watch traffic. Grant reported that they will be reapplying for the ODOT grant $$ as they did last year because of oil traffic. He is working with the zoning committee to plan an actual meeting. Jay Herstine reported about the current fire department projects with the side walk and parking lot. They need permission from the council to complete these projects since they are on village property. Jim Miller made a motion, seconded by Grant Downes to approve the projects for the fire department. All ayes. Jay asked for an update on the pillars in front of the fire department. They are damaged and need to be replaced. Claudia Rogers stated that the alumni association has not met due to COVID19, so she could not ask anyone.

CEMETERY: Claudia Rogers reported that $1,600 was collected in July.
Tim Costello spoke about cemetery pricing. After a lengthy discussion, Jim Miller made a motion to accept proposal as amended by the cemetery committee effective January 1, 2021, which is:

Burial of cremains – $350 for both residents and non-residents.

Opening and closing fees: $600

Cost of grave space for village residents: $300.
The motion was seconded by Scott Noble. All Ayes

UTILITIES: Scott Noble reported that he spoke with the gas company. They did not know when the work will be done. Two street lights out. He found a utility ground wire that was live. The utility company came out the same day. Jay Herstine reported that there are several low wires in the area.

FINANCE: Jim Miller reported that a 10K loan payment was made on the Fire Department building loan. Final levy money will be issued from the auditor soon.
The deadline to place a levy on the November ballot was missed for the General fund 3 mil levy. It can be put on the May 2021 ballot but we need to be diligent to get it done. Two levies will expire next year: 2 mil and 3.5 mil General fund.
Jim explained the 2021 budget, which was handed out to the council. Jessica Miller made a motion to accept budget as presented. The motion was seconded by Claudia Roger. All Ayes

STREETS AND ALLEYS: Jessica Miller presented a quote from Youngblood paving for Abel Alley and East Park – $ 20,150 for double. Jessica Miller made a motion to accept the bid price a presented, which was seconded by Grant Downes. All Ayes
Jessica will be working on a Municipal Road grant, which is due October 1. The grant will cover catch basins. She would like to meet with the rest of the committee first before she sends it out.
At this point, Jim Miller revisited the pillars out in front of the fire department. Eric White said that he will contact Bob Harris restoration after Jim gets the budget numbers.

SOLICITOR’S REPORT: No report

CONSIDERATION OF ORDINANCES:

Ordinance 2020-09: To adopt the Coronavirus Aid, Relief and Economic Security (CARES) Act for Carroll County. The motion was made by Jim Miller and seconded by Claudia Rogers. All Ayes.
Ordinance 2020-00 is hereby declared to be an emergency measure to promote public safety. The motion was made by Grant Downes to pass the ordinance on an emergency basis, which was seconded by Eric White. All Ayes.

ACTION ON BILLS: Claudia Rogers made a motion to pay bills in the amount of $40,442.27 as presented. The motion was seconded by Scott Noble. All Ayes.

MAYOR’S REPORT: Mayor Boyd reported that the Ordinance for the Stark County Cares act was sent to the reported people. He contacted Robert Hoover at Stark Parks about the Mill Pond. Stark Parks is aware of it and are behind because of COVID. They reported that the water movement and flow is good. They will be down to look at the pond to investigate the smell.
Mike Rogers talked to Kevin Greer about funding into the village. Stark County Community Foundation. Josephine Greer had made a generous donation to the foundation which perhaps could be used. Mayor Boyd will reach out to them.

ADJOURN
Claudia Rogers made a motion to adjourn the meeting, which was seconded by Jessica Miller. The meeting adjourned at 9:25 p.m.

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MINUTES

MAGNOLIA VILLAGE COUNCIL
JULY 8, 2020 REGULAR COUNCIL MEETING

The Regular Meeting of Magnolia Village Council was called to order on July 8 at 7:00 p.m. at the Magnolia Fire Department by Mayor Travis Boyd. Members present were Grant Downes, Jessica Miller, Jim Miller, Scott Noble, Claudia Rogers, Eric White and Fiscal Officer Molly Murphy. Jessica Miller was present via Zoom. Also present were Solicitor Kevin L’Hommedieu, Chief Hager, Mat Hawk, Don Nicholson, Jay Herstine, and Jamie Crowe.

VISITOR’S COMMENTS:

MINUTES: Eric White made a motion to accept the minutes from June 10 with corrections. Claudia Rogers seconded the motion. All Ayes.

FISCAL OFFICER’S REPORT: No Report

MAT HAWK’S REPORT: Mat Hawk reported that he fixed two catch basins – they were full of silt. There are two other catch basins that need to be repaired. (2) He has been mowing and painting curbs. (3) There was trash thrown in the paper bin and the cameras were not working to record the issue. (4) Two baseball teams are using the fields until the end of July.

ADDITIONS TO BUSINESS: The mill pond is full of algae and is starting to smell. There was a discussion about the repercussions too much algae, including health concerns due to the spores. A letter will be sent to Stark Parks.

OLD BUSINESS: Jay Herstine reported that Jamie Crowe has offered to be on the Board of Public Affairs. Grant Downes made a motion to appoint Jamie Crowe to the Board of Public Affairs, which was seconded by Claudia Rogers. All Ayes. Mr. Crowe was sworn in by Solicitor L’Hommedieu.

NEW BUSINESS: A resident who resides on High Street asked about removing the brick sidewalks in front of their home. They are completing some landscaping and might install a retaining wall. Magnolia Ordinance 905.01 and 905.02 state the requirements landowners to maintain sidewalks. Eric White stated that if a resident removes a sidewalk, they should replace it. Grant Downes will reach out to the resident to find out about the scope of the work, and remind them that they will need to follow zoning setbacks, etc. Scott Noble asked if there is an ordinance regarding vicious dogs. Chief Hager stated that there are state laws regarding vicious dogs and leash requirements. He stated that residents who come in contact with a vicious dog should call the dog warden.

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING: Eric White reported that he received quotes for painting and/or siding the town hall. After much discussion, Jim Miller proposed to table the issue until the next meeting.

SAFETY: Grant Downes read the safety report from June 2020: East Sparta, 218.5; Magnolia, 242. Magnolia traffic stops – 5; East Sparta – 12. Magnolia traffic arrests – 0; East Sparta – 1. Magnolia calls for service – 8; East Sparta – 14.
Chief Hager reported that the Dodge has been repaired at an amount that was less than expected. He shared the Law Enforcement Certification pamphlet, which outlines the long process to go through for certification.
At the last safety meeting with East Sparta, the radar guns were discussed. East Sparta would like to purchase two. Jim Miller suggested that we purchase one, and then order another one if needed.
Mayor Boyd spoke to the Louisville police department regarding the “Your speed is” signs for speed control. The signs run $5,000.
There are several trees in the village that need to be removed – one at 322 Carrollton and another pine tree at 150 Plum. It is the owner’s responsibility to have them removed.
Chief Nicholson asked about the four brick columns at the entrance to the fire department. The columns were donated to the former school by graduating classes, and they are in need of new top caps. Claudia Rogers will contact the alumni association.
Nicholson reported that the new statue and sign are completed in front of the fire department. They are moving forward with the meeting room in the building. A grant was received and the room should be completed by the end of September.
Jessica Miller is getting information regarding hand held UV lights that are used to disinfect surfaces.

CEMETERY: Claudia Rogers reported that $175 was collected in June. She asked the council members to drive through the cemetery to view the limbs hanging down in the cemetery so that they can be discussed at the next meeting.

UTILITIES: Scott Noble reported that no street lights have been out. He attempted to contact the gas company regarding the markings on the roads, but no one has returned his calls.

FINANCE: Jim Miller reported that the audit went better than expected. He also talked about the Fire Department loan…..we are on track with payments. The closed-circuit system in the park was replaced and an additional camera was installed at a cost of $2,300. Jim Miller made a motion to split the $2,300 bill with the water department. The motion was seconded by Claudia Rogers. All Ayes.

STREETS AND ALLEYS: Jessica Miller spoke about repairing pot holes in the alleys. This has to be done before the chip and seal process. She has heard nothing further from the Lidderdale’s regarding the alley/sidewalks.

SOLICITOR’S REPORT: No report

CONSIDERATION OF ORDINANCES: None

ACTION ON BILLS: Claudia Rogers made a motion to pay bills in the amount of $32,059.86 as presented. The motion was seconded by Scott Noble. All Ayes.

MAYOR’S REPORT: Mayor Boyd reported that Nikki Deford from The Nest asked for approval to have a Cruise in on August 5 at the village parking lot by the recycle bins, since there is not enough room in the restaurant parking lot. A discussion followed regarding face masks and social distancing. There will also be a rabies clinic (Carroll County Humane Society) that same night, which will be held under the pavilion.

ADJOURN
Jim Miller made a motion to adjourn the meeting, which was seconded by Claudia Rogers. The meeting adjourned at 8:35 p.m.

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MINUTES

MAGNOLIA VILLAGE COUNCIL
REGULAR COUNCIL MEETING June 10, 2020

The Regular Meeting of Magnolia Village Council was called to order on June 10 at 7:00 p.m. at the Magnolia Fire Department by Mayor Travis Boyd. Members present were Grant Downes, Jessica Miller, Jim Miller, Scott Noble, Claudia Rogers, Eric White and Fiscal Officer Molly Murphy. Also present were Solicitor Kevin L’Hommedieu, Chief Hager, Mat Hawk, Mark Wadsworth (Water), Robert Leach, and other residents.

VISITOR’S COMMENTS: Jay Herstine (Water Board) reported that Mark Wadsworth has resigned from the Water Board. He did not read Mark’s letter because he did not have it. He reported that (1) the water tank needs to have an ultra sound done on it to determine if there are weak spots; (2) the meter reading system will be updated and replaced, which will also help the billing system; (3) there is a possibility of obtaining a grant to offset the costs, but the rates might need to be raised in order to be in the running for the grant. Resident Dan Joseph proposed edging the curbs along the roads in the village. He will do the work himself and will donate the cost of a Stihl edger, which is $350.00. After a discussion, it was determined that the edger will be purchased through the Magnolia FD so that it can be purchased at a lower cost.
Tim Costello (Cemetery) reported that the cemetery was recently surveyed. There is an empty area that goes up to Jim Smith’s property. Jim and his family have used that driveway for years, especially during the winter months, because it is much safer than driving down his main drive. The surveyors found the original deed for the roadway, which stated that it was appropriated for the use of public street and highway use. The council could re- appropriate the land for cemetery use, which could add up to 200 grave spaces. After much discussion, the council suggested that the cemetery committee meet and come back to the council with a recommendation on what to do with the land.

MINUTES: Jessica Miller made a motion to accept the minutes from April 8 with corrections. Claudia Rogers seconded the motion. All Ayes.

FISCAL OFFICER’S REPORT: The Fund Status was read. Jim Miller made a motion to accept, which was seconded by Eric White. All Ayes

MAT HAWK’S REPORT: Mat Hawk reported that (1) the sprayer arrived and he put it together, so that he can spray in the next couple of days; (2) the Army Corp of Engineers is surveying the canal to see about sediment, and they might dredge it if needed; (3) Stark Parks has been called about the lack of weed eating by the mill pond; (4) Stark Water Sewer District will be down to check the catch basins; (4) Plans are in place to paint the curbs on the village square and to paint the village garage; (5) A resident requested to place more gravel on a cemetery access road. After some discussion, it was decided to leave the access road as is; (6) The Trushel building has leaks in it. Eric White will check into it. Mayor Boyd thanked Mat for the great job he did cleaning up the village after that recent storm that brought down many trees and large branches.

ADDITIONS TO BUSINESS: None

OLD BUSINESS: Chief Hager reported that he will can bid through the state for the radar gun for about half the price (total $1,463). East Sparta will pay half. Jim Miller made a motion to purchase the radar gun at the above price with East Sparta to pay half of the amount. Claudia Rogers seconded the motion. All Ayes.

NEW BUSINESS: Jerry Schilling has resigned as the liaison for Quad Ambulance, due to health-related issues. He has been the liaison since 2008. He recommended Steve Loomis, who agreed to serve as of July 1, 2020. Grant Downes made a motion to accept the resignation of Jerry Schilling and to appoint Steve Loomis as liaison for Quad Ambulance, as of July 1, 2020. Scott Noble seconded the motion. All Ayes.
A resident complained about the parking at the intersection of Plum and Carrollton. Cars are being parked too close to the stop sign. Chief Hager said he could take care of the issue.
The police Dodge had front end damage and the cost to repair will be $1,200.00. Chief Hager recommended that the repairs be done, and he will begin to look for another demo car. Jim Miller made a motion to repair the vehicle at a cost of up to $1,400.00, which was seconded by Scott Noble. All Ayes. Molly Murphy will contact the insurance company regarding the damage.

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING: Eric White reported that the state has recently allowed parks to be open with proper signage regarding social distancing. Jessica Miller offered to print the signs.
Eric has contacted several contractors regarding the Village Hall repairs, but many do not return calls or show up for quotes. He will continue to contact them.
The playground inspection was recently completed on May 20, 2020, and the report was shared with the council (attached)

SAFETY: Grant Downes read the safety report from May 2020: East Sparta, 242.5; Magnolia, 263.5; Total 506. Magnolia traffic stops – 2; East Sparta – 0. Magnolia traffic arrests – 0; East Sparta – 0. Magnolia calls for service – 13; East Sparta – 13. There were 3 agency assists.

CEMETERY: No report as Claudia Rogers was excused from the meeting due to the oncoming storm.

UTILITIES: Scott Noble reported that no street lights have been out. He attempted to contact the gas company regarding the markings on the roads, but no one has returned his calls.

FINANCE: Jim Miller made a motion for the Consent Legislation (See Ordinances below). Jay Herstine asked about the status of the Fire Loan. Payments have been made to both the state loan and the loan at the Bank of Magnolia, but neither Jim no Molly had the balance information with them at the meeting.

STREETS AND ALLEYS: Jessica Miller reported that the $30,000 quote that she received from Tim Mahony for chip and seal for alleys was for a double coat of chip and seal. She contacted Milhoan paving regarding the rubber crack filler for the asphalt roads. They stated that the best way would be to buy a box of filler and store it in the village, and then hire them to fill the cracks at a cost of $85/hour. The cost of the filler would be $2,160. The alley sidewalk project (Lidderdale) is still ongoing. The residents involved are still getting quotes on concrete.

SOLICITOR’S REPORT: No report

CONSIDERATION OF ORDINANCES:
Ordinance 2020-07: Consent Legislation for micro surfacing of SR-183 from east of North Cline Street to the North Corporation Limit in the Village of Magnolia. The motion was made by Jim Miller and seconded by Jessica Miller. 5 – Aye votes; 1 vote absent.
Ordinance 2020-07 is hereby declared to be an emergency measure to expedite the highway project and to promote highway safety. The motion was made by Jim Miller to pass the ordinance on an emergency basis, which was seconded by Jessica Miller. 5-Aye votes. 1 vote absent.
Ordinance 2020-08: To adopt the Coronavirus Aid, Relief and Economic Security (CARES) Act. The motion was made by Jim Miller and seconded by Jessica Miller. 5 – Aye votes; 1 vote absent.
Ordinance 2020-08 is hereby declared to be an emergency measure to promote public safety. The motion was made by Jim Miller to pass the ordinance on an emergency basis, which was seconded by Jessica Miller. 5-Aye votes. 1 vote absent.

ACTION ON BILLS: Eric White made a motion to pay bills in the amount of $44,385.08 as presented. The motion was seconded by Scott Noble. All Ayes.

MAYOR’S REPORT: Mayor Boyd thanked the Magnolia Fire Department for allowing the council to meet in their facilities so that social distancing could be done. He thanked Grant Downes and Scott Noble for hosting the past two council meetings on Zoom. He wonders if this type of meeting could be incorporated somehow moving forward, since more people were able to attend.
He thanked Sandy Valley Legion Post and Jessica Miller for their work on the Memorial Day video.
The Magnolia T-shirt project went well and they are entirely sold out of shirts. Thank you to Kevin Greer who made a donation to the project.

ADJOURN
Eric White made a motion to adjourn the meeting, which was seconded by Scott Noble. The meeting adjourned at 9:25 p.m.

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MINUTES MAGNOLIA VILLAGE COUNCIL REGULAR COUNCIL MEETING May 13, 2020 

The Regular Meeting of Magnolia Village Council was called to order on May 13 at 7:00 p.m. via Zoom by Mayor Travis Boyd. Members present were Grant Downes, Jessica Miller, Jim Miller, Scott Noble, Claudia Rogers, Eric White and Fiscal Officer Molly Murphy. Also present were Solicitor Kevin L’Hommedieu, Chief Hager, Mat Hawk, Mark Wadsworth (Water), Robert Leach, and other residents. 

VISITOR’S COMMENTS: Mark Wadsworth asked several questions: (1) Have the radar guns had been purchased? Answer: Not at this time, but they are working on the project with East Sparta. (2) Was there a follow up with the speed limit signs going into Magnolia (good distance)? Answer: Yes. Chief Hager and Mat Hawk checked on the distance and went by the code book when the signs were installed. At this point, Mr. Wadsworth expressed concern about non experienced workers being hired in the village, and asked about doing a cost study for the painting at the Town Hall (paint vs. siding and the type of paint utilized). 

MINUTES: Jim Miller made a motion to accept the minutes from April 8 with the following correction – the spelling of alley in the Streets and Alleys section. Jessica Miller seconded the motion. All Ayes. 

FISCAL OFFICER’S REPORT: The Fund Status was read. Claudia Rogers made a motion to accept, which was seconded by Scott Noble. All Ayes 

MAT HAWK’S REPORT: Mat Hawk reported that the Gravely mower needs a new bearing and clutch. The parts are around $300, and Mat can repair it himself. Claudia Rogers made a motion to spend $300 to purchase the parts to repair the mower. The motion was seconded by Grant Downes. All Ayes. 

Mat asked permission to purchase a new boom sprayer because he is using his personal one at the present time. After some discussion, Jim Miller made a motion to purchase a new boom sprayer at a price of up to $70. Jessica Miller seconded the motion. All Ayes. 

Mat further reported that he still needs to order a volleyball net. Many potholes have been patched with 1 ton of asphalt. He worked on the canal behind the water building and cleaned up the village side. He feels that Stark Parks should follow suit and clean up their side to make it look better. 

ADDITIONS TO BUSINESS: Jim Miller talked about the letter from Carroll County Auditor regarding budget cuts for next year due COVID19, and the decrease in taxes collected this year. 

OLD BUSINESS: The zoning letter was sent to the residence on Main Street. The owner has done much clean up on the property, but there is still much to do. 

Mayor Boyd met with Dina Picciano at the playground. Eric White has contacted Stark County for a playground inspection to find out what might be dangerous and needs to be removed. The playground committee will continue to raise funds for future projects. 

NEW BUSINESS: The Memorial Day parade and program has been cancelled for the year due to COVID19 restrictions. Jessica Miller reported that she is working with the American Legion and a local videographer to create a video for Memorial Day, which will include the traditional things that are done at the programs at the cemeteries. Members of the council thanked Jessica for her hard work and diligence with the video. It will be put on the Village website and Facebook page. East Sparta and Waynesburg will put the video on their pages also. 

COMMITTEE REPORTS 

PARKS AND PUBLIC BUILDING: Eric White reported that he is waiting on estimates for the Town Hall painting. He will contact Rhino Shield for an estimate also. He does not plan to adjust the appearance of the building. Jim Miller asked about the possible replacement of the windows. Eric stated that they will be very expensive to replace and that they might have to get a grant to do so. They could be painted and repaired if the replacement is a few years out. 

Eric asked about the pillars at the fire station, which were donated by past Magnolia School classes. They are in need of repair and he doesn’t know who to contact. Claudia Rogers suggested that the Sandy Valley Alumni Association be contacted and she offered to do so. 

A discussion followed regarding the opening of the parks. Grant Downes stated that there has not been any guidance yet from Gov. DeWine on this subject. 

SAFETY: No safety report was read, but Chief Hager stated that it was a slow month. He recommended that everyone lock their garage doors due to the recent break ins of two garages. 

CEMETERY: Claudia Rogers reported that $500.00 was received this month. She also reported that the flags and wreaths will be placed at the cemetery for Memorial Day. 

UTILITIES: Scott Noble reported that two street lights were out. They were reported and repaired. He asked about the gas line repairs. Jim Miller said that this is an ongoing project of gas line replacement. 

FINANCE: Jim Miller reported that the OOMA phone has been installed at the police department. This will result in a 60% reduction in cost. 

Molly Murphy has been working on the UAN system and has the Fund and Revenue accounts entered. She hopes to have the accounting system ready in June. 

STREETS AND ALLEYS: Jessica Miller reported that she received a price from Tim Mahony for chip and seal for 4 alleys, which is $30,000. The pot holes will have to be fixed before the chip and seal is done, so she contacted Troy Hysong, who gave a price of $3,000. The council decided to go ahead with the filling of the pot holes, but not the chip and seal yet. 

Jim Miller made a motion to spend up to $4,000 for pot hole repair in the alleys, which was seconded by Claudia Rogers. All Ayes. 

Grant Downes reported that the alley sidewalk project (Lidderdale) is still ongoing. The residents involved are still getting quotes on concrete. 

SOLICITER’S REPORT: No report 

CONSIDERATION OF ORDINANCES: Ordinance 2020-06 – Promotion of Zachary VanVoorhis. Chief Hager recommended a promotion of Zachery VanVoorhis from Patrol 2^nd Class to Patrol 1^st Class. This would come with a raise from $10.50 per hour to $11.25 per hour. Grant Downes made a motion to accept the recommendation to promote VanVoorhis, which was seconded by Jim Miller. All Ayes. Congratulations to Patrolman VanVoorhis! 

ACTION ON BILLS: Claudia Rogers made a motion to pay bills in the amount of $27,476.81 as presented. The motion was seconded by Jessica Miller. All Ayes. 

Mayor Boyd suggested that the Finance Committee look at consolidating and reducing the amount of bills that are generated. 

MAYOR’S REPORT: Mayor Boyd reported that the streets were swept last week and the fire hydrants will be flushed on Monday, May 18. 

He received a question from resident Joe Marcoaldi regarding an unused alley behind Joe’s house. He would like to put a fire pit in that area and wanted to know if the alley is abandoned, and if not, what steps would he have to take to do that? After much discussion, Solicitor Kevin L’Hommedieu suggested that he and Mayor Boyd will talk about the situation after some more research is done. 

There is a property on Elson Street that has many vehicles stored all over the property. The vehicles all have current license plates. Jessica Miller stated that there were cars parked on both sides of the street by that house and wondered if this was legal. Chief Hager said that parking is only allowed on one side of the street. 

Mayor Boyd contacted Arbor Technologies regarding email accounts. Their cost is $6 per email account with an additional fee to set this up. G-Suite is about the same cost. He will continue to check on pricing with other companies. 

ADJOURN 

Jim Miller made a motion to adjourn the meeting, which was seconded by Claudia Rogers. The meeting adjourned at 9:04 p.m. 

__________________________ __________________________ Travis Boyd, Mayor Molly B. Murphy 

MINUTES MAGNOLIA VILLAGE COUNCIL REGULAR COUNCIL MEETING April 8, 2020 

The Regular Meeting of Magnolia Village Council was called to order on April 8 at 7:00 p.m. via Zoom by Mayor Travis Boyd. Members present were Grant Downes, Claudia Rogers, Jessica Miller, Jim Miller, Scott Noble, Eric White and Fiscal Officer Molly Murphy. Also present were Solicitor Kevin L’Hommedieu, Chief Hager, Mark Wadsworth (Water), Robert Leach, and other residents. 

VISITOR’S COMMENTS: None 

MINUTES: Jessica Miller made a motion to accept the minutes from March 11 with the following correction – the spelling of Dug Miller’s name (from Doug to Dug). Jim Miller seconded the motion. All Ayes. 

FISCAL OFFICER’S REPORT: The Fund Status was read. Jessica Miller made a motion to accept, which was seconded by Claudia Rogers. All Ayes 

MAT HAWK’S REPORT: Grant Downes read Mat’s report in his absence. Carrollton Street has two big pot holes that need to be filled. Mat asked the Waynesburg road crew for help. He asked to purchase a new volleyball net, which the council agreed to. The over seeding has been done at the Village Park. While there, he has noticed at least 10 kids playing basketball, and wanted advice as to what to do, in accordance with the social separation with COVID19. A discussion followed. The council advised him to tape off the basketball court with yellow caution tape. Mike Tozzi requested that gravel be placed in the ally to the west of his house. The council said that Mat could purchase gravel. 

ADDITIONS TO BUSINESS: Chief Hager expressed much appreciation to Bruce Downes, Fiscal Officer of Rose Township, for the donation of the printer. 

OLD BUSINESS: Jim Miller had a call from Lorrie Clevenger stating that Charles Harris and Associates have finished the 2019 footnotes. She is now working on the Hinkle report. 

Jim Miller asked if the clean up date will be changed. Eric White suggested moving it to the fall. 

Mayor Boyd stated that he had received the zoning letters from Molly Murphy/Pike Township regarding property clean up. A discussion followed regarding properties in the village that need to be cleaned up. 

NEW BUSINESS: Travis Boyd was contacted by Dina Picciano regarding the playground committee project. She received a quote of $875.00 from Andrew Irwin to remove the unsafe and outdated playground equipment and a quote of $3,000 from Georgetown Fence to install fencing. Council had questions regarding funding for these projects. Grant Downes reported that Dina is working on funding. The council suggested that the committee set up a meeting regarding suggested projects and funding. 

COMMITTEE REPORTS 

PARKS AND PUBLIC BUILDING: Eric White reported that he took measurements of the roofs in the park that need to be repaired/replaced this summer. A discussion followed regarding the windows at the Village Hall, with the suggestion that if the window frames are wrapped, then maybe the old windows should be replaced, perhaps one side of the building at a time. 

Jim Miller reported that there was a glitch with the timer at the park, and he is working on the problem. The power is off currently. He also purchased LED lights on sale and will work to get them installed in various areas as needed. 

SAFETY: Chief Hager reported the total police hours for March: East Sparta, 257; Magnolia, 261.5; Total 518.5. Magnolia traffic stops – 11; East Sparta – 26. Magnolia traffic arrests – 1; East Sparta – 2. Magnolia calls for service – 11; East Sparta – 20. There were 2 agency assists. 

Jessica Miller asked about a log sheet for the police officers and the Village employees regarding health wellness. Hager stated that he will have the PD add that info to their current log sheets. Jessica agreed to create a log sheet for the other employees. 

Eric White (Fire Dept) reported that the damage from the recent storm was by Sandy Valley Schools, the trailer park, and Dr. Wigfield’s property. The tornado siren warning is three sirens with pauses. The fire siren is a rotating sound with no pauses. Jessica Miller asked if that info could be put on the fire department Facebook page. 

CEMETERY: Claudia Rogers reported that $1,100.00 was received this month. 

UTILITIES: 

FINANCE: Jim Miller reported than another OOMA phone has been ordered for the police department. This should result in a large cost savings on the Spectrum bill. He would like to convert the Sam’s Club account to a Sam’s Club credit card that can be used as a regular credit card (not just at Sam’s Club). 

He incorrectly reported that the OTAS system for January and February had been balanced. Molly is currently working to balance January. 

Health Equity: Jim reported that in the past, the village paid $350.00 into the health equity savings for those employees who have it. He made a motion to continue this for 2020 at the same rate. Jessica Miller seconded the motion. All Ayes. 

Jim spoke about the Fire Department loan and payback. Eric White reported that the fire department had been awarded the Timken Foundation grant that will allow them to finish up the offices. The community will be able to use the meeting room and facilities. 

STREETS AND ALLEYS: Jessica Miller reported that she had met with Troy Hysong regarding the ally beside Lidderdale’s. He said it would be better to use asphalt rather that cement since it is an ally, and it would be less expensive. Grant Downes was concerned about the level of the ally with the different materials (concrete, bricks, asphalt). It was decided that a letter will be sent to the owners of the properties adjoining the area, to see if they want the sidewalk there (at their expense), or if they want it to be repaired with asphalt. Claudia Rogers made a motion to repair the ally entrance at a cost of $650 for asphalt, or contribute $650 to the repair with concrete, if the two neighbors want to have the sidewalk replaced at their expense. The motion was seconded by Scott Noble. All Ayes. 

Jessica will get chip and seal quotes for the ally from the police department to the post office, and for Brady to Plum. 

SOLICITER’S REPORT: Chief Hager asked legal counsel if he should issue summons for court dates. Kevin reported that the summons should be set for the first week of June. 

CONSIDERATION OF ORDINANCES: Ordinance 2020-05: ORDINANCE ADOPTING THE VILLAGE OF MAGNOLIA COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT. 

ACTION ON BILLS: Jim Miller made a motion to pay bills in the amount of $17,666.67 as presented. The motion was seconded by Claudia Rogers. All Ayes. 

MAYOR’S REPORT: Mayor Boyd thanked the first responders for all of their help during COVID19 and for their help with the recent storm. 

Jim Miller made a motion to adjourn the meeting, which was seconded by Eric White. The meeting adjourned at 9:05 p.m. 

__________________________ __________________________ Travis Boyd, Mayor Molly B. Murphy