Council Meeting Summary: November 11th, 2020

The Regular Meeting of Magnolia Village Council was called to order on November 11 at 7:00 p.m. at the Magnolia Fire Department by Mayor Travis Boyd. Members present were Jim Miller, Claudia Rogers, Scott Noble, Grant Downes, Eric White, and Molly Murphy.  Also present were Mat Hawk, Tim Costello, and resident Mrs. Bartlett.

Claudia Rogers made a motion to excuse council member Jessica Miller. The motion was seconded by Jim Miller.  Vote:  5 yes votes from the members present.

VISITOR’S COMMENTS:  Joel Bender from Whitacre Myers insurance explained next year’s plan.  Explained malicious acts coverage and how the premiums have decreased in the past 10 years.  In 2009, the premium was $13,230, and the premium for 2021 will be $12,533.  He mentioned that the village’s traffic light is currently not on the policy, and recommended that it be included.  After discussion, it was decided to put the traffic light on the policy.  Joel will contact the city of Wooster to see how much their traffic lights cost and he will add it to the policy.

Claudia Rogers made a motion to accept the policy with the addition of the traffic light for 2021.  Jim Miller seconded the motion.  All ayes. 

MINUTES:  Motion by Grant Downes to accept the minutes from the October regular and special meetings as well as the minutes from the November 1 special meeting pending any corrections or additions.   Second by Claudia Rogers.  All ayes.

FISCAL OFFICER’S REPORT:   Motion by Eric White to accept the report as presented.  Second by Scott Noble.  All ayes.

MAT HAWK’S REPORT:  Mat Hawk reported that he is picking up a lot of leaves, and he has noticed that someone is picking up the leaves on North Main Street.  The zero-turn broke, and the mower deck on the Kubota broke.  95% of the snowflakes are up, and he wants to check the power on the square before putting up the wreaths.  Claudia asked if extra costs for electric can be taken out of the Beauty Fund.  Answer:  Yes.  The lights will be turned on Thanksgiving night.  Matt asked when chip and seal will be done.  Answer:  spring.  Eric asked about the lights at the town hall were reset for the flag pole.  Answer:  No, but that will be done ASAP. 

The police department has had issues trying to back out because people are parking in the lot, so he has ordered three no parking signs. 

The garage is painted, and the recycling sign is in the works of being installed. 

The truck still has a diesel leak.

ADDITIONS TO BUSINESS:  None

OLD BUSINESS:  Mayor Boyd asked if a decision had been made about the newsletter.  It will be done at no cost to the village.  Council felt that it is a good idea. 

NEW BUSINESS:  Mayor Boyd explained that Mary Ann Beck has offered to fund several projects in the village, in honor of the village and her relatives that lived here.  She has been very generous, and the council expressed much appreciation for her willingness to help.   The money will go into a fund.  The village will pay for the projects and then the fund will pay the village back.

COVID FUNDS:  Eric White explained that currently, there are two 8-foot handicap tables, 5 six-foot tables, and four benches at the new pavilion; and 4 benches with no backs at the tennis courts and also the park.  Mayor Boyd found a supplier that sells tables that are identical to what we have at $1,050/each for 8-foot picnic tables.  The council likes the benches with backs, and Mayor Boyd mentioned that the playground project group would like to have primary colors for benches/picnic tables.

Jim Miller made a motion to purchase the tables with the CARES ACT (COVID) funds.  Claudia Rogers seconded the motion.  All ayes.

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING:  Projects funded by Beck Fund:

Eric White reported that the baseball association asked about donating money to them to replace the dugout roofs.  We already reimbursed $1,500 to them for part of the project. 

Eric White made a motion to reimburse the SV Baseball Association another $1,500 toward the dugout roofs with the Beck Project funding money.  Claudia Rogers seconded the motion.  All ayes.

The capstones at the Magnolia Fire Station:  $1,890 for the repair of three of them; and $450 for the repair of the capstones at the village hall.  The work will be done by Harris Commercial/Residential.  Jim Miller made a motion to move forward with the project, seconded by Grant Downes.  All ayes. 

The estimate to replace the Fireman’s eat stand roof is $7,500.  The estimate is from John Detweiler, who replaced the pavilion roof.  Eric White made a motion to approve the project, seconded by Claudia Rogers.  All ayes. 

Village Hall windows:  Lancaster:  $28,000 (without lift); Clevenger:  $18,000 (without lift).  We might be able to use the school lift.  If not, the cost would be approx. $2,000 more.  Claudia Rogers made a motion to hire Clevenger for $18,000 with additional $2,000 for the lift.  The motion was seconded by Scott Noble.  All ayes.

Town Hall:  Soffit and fascia- quote for $4,900 with an additional $2,000 for the lift.  John Clevenger Construction will do the project.  Eric White made a motion to accept the bid as listed above, which was seconded by Jim Miller.  All ayes.

Eric reported that he had received a voice mail from outside person requesting to use the baseball fields for 70 to 80 dates.  They would pay for the use of the fields.  Eric has not called the person back yet, as the voice mail was just received this morning.   

SAFETY:  Grant went over Chief Hager’s report.  East Sparta approved contract increase, which will go into effect on 1/1/2021.  Junk vehicle list has been completed.  Using UVC lights to sanitize.

Bleeding kit:    A discussion was held regarding where the kit should be placed.  The paperwork was filled out to accept the kit, and Molly will mail it.

The new email account has been created for the council members.  It works just like a Gmail account.  Grant will send the info to everyone this weekend.

Jim Miller mentioned about the lights from Apache.  Quad would like to have two of the UVC lights.  Claudia Rogers made a motion to get one additional light and bulbs, OK for Quad to keep two lights.  Second by Grant Downes.  All ayes.

CEMETERY:  Claudia Rogers reported that was $700 collected.   Caleb Fornash is done mowing for this year.  Tim Costello met with Paula Tolin who provided him a list of documents that will help identify some of the records that he has.  He brought the updated cemetery rate sheet that the committee recommended.   The prices will be effective 1/1/2021.  Claudia made the motion for the first reading, which was seconded by Scott Noble.  All ayes

UTILITIES:  Scott Noble reported that there have been no street light outages.  He met with Columbia Gas regarding their plan to replace the village gas lines –  all the laterals up to the meters.

FINANCE:   Jim Miller reported about the Fire Levy building fund.  He has contacted the state to find out where we stand with the loan and to see if his figures equal their figures.  He will continue to work on the report and will keep the council updated. 

Another fund being established that will yield through interest (Maryann Beck funds) for the village.  Thinking about ways to express appreciation to her:  maybe naming a road in the cemetery Beck Way.

Fire Contract: 

1/1/2021 – 12/31/2021

First reading:  Motion by Jim Miller, second by Grant Downes.  All Ayes.

Levy:

Resolution to place a 3-mil renewal levy.

First reading:  Motion by Scott Noble, second by Jim Miller.  All Ayes.

STREETS AND ALLEYS:   Jessica Miller was absent. 

SOLICITER’S REPORT:  None

CONSIDERATION OF ORDINANCES:   None

ACTION ON BILLS:  Grant made a motion to pay bills in the amount of

presented.  The motion was seconded by Eric White.  All Ayes.

MAYOR’S REPORT:  Mayor Boyd reported that Trick or treat was a success.  He asked about the holiday parade. It was determined that it is not Magnolia’s turn to host the parade.  

Grant and Travis met with QuickSal.  If received, the Tap Grant will pay 95% of the project.  Looking at sidewalks.  Total project $750,000.  Our total cost would be 125K.     

ADJOURN

Jim Miller made a motion to adjourn the meeting, which was seconded by Eric.  The meeting adjourned at 9:30 p.m.

__________________________                                            __________________________

Travis Boyd, Mayor                                                                 Molly B. Murphy

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