Meeting Minutes

The Regular Meeting of Magnolia Village Council was called to order on November 11 at 7:00 p.m. at the Magnolia Fire Department by Mayor Travis Boyd. Members present were Jim Miller, Claudia Rogers, Scott Noble, Grant Downes, Eric White, and Molly Murphy.  Also present were Mat Hawk, Tim Costello, and resident Mrs. Bartlett.

Claudia Rogers made a motion to excuse council member Jessica Miller. The motion was seconded by Jim Miller.  Vote:  5 yes votes from the members present.

VISITOR’S COMMENTS:  Joel Bender from Whitacre Myers insurance explained next year’s plan.  Explained malicious acts coverage and how the premiums have decreased in the past 10 years.  In 2009, the premium was $13,230, and the premium for 2021 will be $12,533.  He mentioned that the village’s traffic light is currently not on the policy, and recommended that it be included.  After discussion, it was decided to put the traffic light on the policy.  Joel will contact the city of Wooster to see how much their traffic lights cost and he will add it to the policy.

Claudia Rogers made a motion to accept the policy with the addition of the traffic light for 2021.  Jim Miller seconded the motion.  All ayes. 

MINUTES:  Motion by Grant Downes to accept the minutes from the October regular and special meetings as well as the minutes from the November 1 special meeting pending any corrections or additions.   Second by Claudia Rogers.  All ayes.

FISCAL OFFICER’S REPORT:   Motion by Eric White to accept the report as presented.  Second by Scott Noble.  All ayes.

MAT HAWK’S REPORT:  Mat Hawk reported that he is picking up a lot of leaves, and he has noticed that someone is picking up the leaves on North Main Street.  The zero-turn broke, and the mower deck on the Kubota broke.  95% of the snowflakes are up, and he wants to check the power on the square before putting up the wreaths.  Claudia asked if extra costs for electric can be taken out of the Beauty Fund.  Answer:  Yes.  The lights will be turned on Thanksgiving night.  Matt asked when chip and seal will be done.  Answer:  spring.  Eric asked about the lights at the town hall were reset for the flag pole.  Answer:  No, but that will be done ASAP. 

The police department has had issues trying to back out because people are parking in the lot, so he has ordered three no parking signs. 

The garage is painted, and the recycling sign is in the works of being installed. 

The truck still has a diesel leak.

ADDITIONS TO BUSINESS:  None

OLD BUSINESS:  Mayor Boyd asked if a decision had been made about the newsletter.  It will be done at no cost to the village.  Council felt that it is a good idea. 

NEW BUSINESS:  Mayor Boyd explained that Mary Ann Beck has offered to fund several projects in the village, in honor of the village and her relatives that lived here.  She has been very generous, and the council expressed much appreciation for her willingness to help.   The money will go into a fund.  The village will pay for the projects and then the fund will pay the village back.

COVID FUNDS:  Eric White explained that currently, there are two 8-foot handicap tables, 5 six-foot tables, and four benches at the new pavilion; and 4 benches with no backs at the tennis courts and also the park.  Mayor Boyd found a supplier that sells tables that are identical to what we have at $1,050/each for 8-foot picnic tables.  The council likes the benches with backs, and Mayor Boyd mentioned that the playground project group would like to have primary colors for benches/picnic tables.

Jim Miller made a motion to purchase the tables with the CARES ACT (COVID) funds.  Claudia Rogers seconded the motion.  All ayes.

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING:  Projects funded by Beck Fund:

Eric White reported that the baseball association asked about donating money to them to replace the dugout roofs.  We already reimbursed $1,500 to them for part of the project. 

Eric White made a motion to reimburse the SV Baseball Association another $1,500 toward the dugout roofs with the Beck Project funding money.  Claudia Rogers seconded the motion.  All ayes.

The capstones at the Magnolia Fire Station:  $1,890 for the repair of three of them; and $450 for the repair of the capstones at the village hall.  The work will be done by Harris Commercial/Residential.  Jim Miller made a motion to move forward with the project, seconded by Grant Downes.  All ayes. 

The estimate to replace the Fireman’s eat stand roof is $7,500.  The estimate is from John Detweiler, who replaced the pavilion roof.  Eric White made a motion to approve the project, seconded by Claudia Rogers.  All ayes. 

Village Hall windows:  Lancaster:  $28,000 (without lift); Clevenger:  $18,000 (without lift).  We might be able to use the school lift.  If not, the cost would be approx. $2,000 more.  Claudia Rogers made a motion to hire Clevenger for $18,000 with additional $2,000 for the lift.  The motion was seconded by Scott Noble.  All ayes.

Town Hall:  Soffit and fascia- quote for $4,900 with an additional $2,000 for the lift.  John Clevenger Construction will do the project.  Eric White made a motion to accept the bid as listed above, which was seconded by Jim Miller.  All ayes.

Eric reported that he had received a voice mail from outside person requesting to use the baseball fields for 70 to 80 dates.  They would pay for the use of the fields.  Eric has not called the person back yet, as the voice mail was just received this morning.   

SAFETY:  Grant went over Chief Hager’s report.  East Sparta approved contract increase, which will go into effect on 1/1/2021.  Junk vehicle list has been completed.  Using UVC lights to sanitize.

Bleeding kit:    A discussion was held regarding where the kit should be placed.  The paperwork was filled out to accept the kit, and Molly will mail it.

The new email account has been created for the council members.  It works just like a Gmail account.  Grant will send the info to everyone this weekend.

Jim Miller mentioned about the lights from Apache.  Quad would like to have two of the UVC lights.  Claudia Rogers made a motion to get one additional light and bulbs, OK for Quad to keep two lights.  Second by Grant Downes.  All ayes.

CEMETERY:  Claudia Rogers reported that was $700 collected.   Caleb Fornash is done mowing for this year.  Tim Costello met with Paula Tolin who provided him a list of documents that will help identify some of the records that he has.  He brought the updated cemetery rate sheet that the committee recommended.   The prices will be effective 1/1/2021.  Claudia made the motion for the first reading, which was seconded by Scott Noble.  All ayes

UTILITIES:  Scott Noble reported that there have been no street light outages.  He met with Columbia Gas regarding their plan to replace the village gas lines –  all the laterals up to the meters.

FINANCE:   Jim Miller reported about the Fire Levy building fund.  He has contacted the state to find out where we stand with the loan and to see if his figures equal their figures.  He will continue to work on the report and will keep the council updated. 

Another fund being established that will yield through interest (Maryann Beck funds) for the village.  Thinking about ways to express appreciation to her:  maybe naming a road in the cemetery Beck Way.

Fire Contract: 

1/1/2021 – 12/31/2021

First reading:  Motion by Jim Miller, second by Grant Downes.  All Ayes.

Levy:

Resolution to place a 3-mil renewal levy.

First reading:  Motion by Scott Noble, second by Jim Miller.  All Ayes.

STREETS AND ALLEYS:   Jessica Miller was absent. 

SOLICITER’S REPORT:  None

CONSIDERATION OF ORDINANCES:   None

ACTION ON BILLS:  Grant made a motion to pay bills in the amount of

presented.  The motion was seconded by Eric White.  All Ayes.

MAYOR’S REPORT:  Mayor Boyd reported that Trick or treat was a success.  He asked about the holiday parade. It was determined that it is not Magnolia’s turn to host the parade.  

Grant and Travis met with QuickSal.  If received, the Tap Grant will pay 95% of the project.  Looking at sidewalks.  Total project $750,000.  Our total cost would be 125K.     

ADJOURN

Jim Miller made a motion to adjourn the meeting, which was seconded by Eric.  The meeting adjourned at 9:30 p.m.

__________________________                                            __________________________

Travis Boyd, Mayor                                                                 Molly B. Murphy

Village of Magnolia
Special Meeting
November 1, 2020 

Mayor Travis Boyd called the meeting to order at 6:34 p.m.  Present were council members Grant Downes, Jim Miller, Jessica Miller, Scott Noble, Claudia Rogers, Eric White, Mayor Boyd, and Fiscal Officer Molly Murphy.  Also present was Village resident Mike Rogers. 

Jessica Miller read the letter to the Bartlett’s that was drafted by the Street Department regarding Peach Court.  The letter suggested that the Bartlett’s donate $300 to the village to offset material expenses to put base and gravel on Peach Court.  A discussion followed.  The letter will be tabled for a few weeks.   

USE OF CARE ACT FUNDS 

MAGNOLIA HOTSPOT FOR SANDY VALLEY STUDENTS 

Jessica Miller explained the different costs involved with the installation of the WIFI Hotspot.  The initial location was to be the Village garage, but after discussion, it was determined that the Village Hall might be a better area since there it is already cable ready.  Jessica Miller will check into the logistics   

Jim Miller made a motion to authorize up to $1,000 in CARES ACT FUNDS for the WIFI hotspot.  Claudia Rogers seconded the motion.  All Ayes. 

ANTIBACTERIAL SPRAYERS 

Jessica Miller investigated several options regarding backpack and handheld sprayers.  The prices ranged from $1,700 – $2,015 for backpack sprayers and $700 – $855 for hand held sprayers, with chemicals costing around $90 per case (4 gallons). 

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $5,000.00 for the equipment and chemicals for antibacterial sprayers/foggers.  Scott Noble seconded the motion.  The motion passed with 5 Ayes and one abstention. 

EMAIL 

Grant Downes reported that he has looked into several email options so that council members do not have to use their personal email for council business. 

Jim Miller made a made a motion to authorize CARES ACT FUNDS not to exceed $1,000 for the creation of Village of Magnolia emails through an external source.  Jessica Miller seconded the motion.  All Ayes.   

ZOOM ACCOUNT 

Scott Noble asked if the village has a Zoom account.  If not, he said that he could set up a corporate account.   

Eric White made a motion to authorize CARES ACT FUNDS not to exceed $150.00 to create a corporate Zoom account.  Grant Downes seconded the motion.  All Ayes. 

PICNIC TABLES 

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $15,000 for picnic tables and benches for the village parks.  The motion was seconded by Grant Downes.  All Ayes. 

HISTORICAL SOCIETY 

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $3,500 to the Magnolia Historical Society.  Eric White seconded the motion.  All Ayes. 

MAGNOLIA POLICE DEPARTMENT 

Jim Miller made a motion to authorize the encumbrance of the balance of the CARES ACT FUNDS to be used for police salaries.  Claudia Rogers seconded the motion.  All Ayes. 

MOTION TO ADJOURN 

Scott Noble made a motion to adjourn.  Eric White seconded the motion.  The meeting was adjourned at 7:35 p.m. 

__________________________                                            __________________________ 

Travis Boyd, Mayor                                                                 Molly B. Murphy, Fiscal Officer 

MINUTES 

MAGNOLIA VILLAGE COUNCIL 

REGULAR COUNCIL MEETING October 14, 2020 

The Regular Meeting of Magnolia Village Council was called to order on October 14, 2020 at 7:00 PM at The Magnolia Fire Department by Mayor Travis Boyd. Members present were Grant Downes, Claudia Rogers, Jessica Miller, Jim Miller.  Also present were Solicitor Kevin L’Hommedieu, Chief Hager, Mat Hawk.  Don Nicholson, Jay Herstine, Mike Rogers, Dan Joseph, Mark Manson, Boyd, Dina Picciano, Nicole Boyd, Julie Freday, Alan Tozzi, Mr. & Mrs. Bartlett. 

Claudia Rogers made a motion to excuse Eric White and Scott Noble.  The second was made by Jim Miller.  4 Ayes. 

VISITOR’S COMMENTS:   

Nicole Boyd spoke about doing a village newsletter, and handed out a sample.  She said that it would be done at no charge to the village.  Copies of the newsletter would be made available at the post office and The Nest Café.  One hundred copies would be made.   

Julie Freday, Nicole Boyd, and Dina Picciano represented the Magnolia Playground Project.  The group asked permission to remove old equipment and to turn the old basketball court into a bike safety town.  Their funds of $1700 are currently under the realm of the Historical Society.  Jim Miller asked about the possible cost of the project, since playground equipment is expensive.  The group is trying to start small to get things going, and have been talking to other villages about how they maintain their parks. The park and safety committee will schedule a meeting that the committee can come to explain their ideas. 

Dan Joseph asked about junk vehicles and junk boats.  Chief Hager said that there is no ordinance regarding junk boats, but many of the junk vehicles have been taken care of.   

Mark Manson spoke on behalf of his mom about junk vehicles and properties.  He would like to see Magnolia the way it was 30 years ago, and is willing to help to clean up the village.  

Christopher Kiko is working on his Eagle Scout project and had to attend the meeting for a merit badge.  Julie Freday said that the Magnolia playground project would love the help of an Eagle Scout. 

MINUTES:  Claudia Rogers made a motion to accept the minutes with corrections.   The motion was seconded by Grant Downes.  All members presented voted YES.   

FISCAL OFFICER’S REPORT:  The Fund Status was read. Jessica Miller made a motion to accept, which was seconded by Claudia Rogers. All Ayes 

MAT HAWK’S REPORT:  Mat Hawk reported that the village garage has been completely painted.  The support beams in the garage are fixed and painted.  He has started to pick up leaves twice a week (Mondays and Thursdays).  Almost done with the repair of the parking lot at the levee park from the person who did donuts in the parking lot.  Average Joe service will put the snowflakes.  There was an issue with the electric at the baseball fields behind the fire department.  Jay Herstine believes that it is a dead line since the old line may have been fed from the former Magnolia school.  

There has been work done on the truck.  There was a diesel leak which was not that expensive to fix.   

ADDITIONS TO BUSINESS:  Jessica Miller called the Board of Elections regarding what they were going to do to keep things clean during voting. The BOE will not clean the room after voting day.  Jessica talked to Design Restoration about cleaning and disinfecting the room, both before and after the election.  The quote was $423 for each time.  The company also quoted to clean the fire trucks once per month at $125.   Claudia Rogers made a motion to have the fire department cleaned once before the election and after the election.  The motion was seconded by Grant Downes.  All Ayes. 

Jessica also reported that she is currently working with Allison Morris and Jenn Veigel at Sandy Valley Schools to see what is needed that is COVID19 related.   They suggested a village WIFI hotspot so that students would have access to WIFI for school.  There would be restrictions (no Netflix, time limits, etc).  Possible sites would be the fire department or the park.  Would be able to shut it down for up to 6 months if needed.   

OLD BUSINESS:    Jessica Miller met with her committee about Peach Court.  The committee will create an agreement.  Jim Miller suggested having a special meeting once the agreement has been created so that any projects could be completed before the weather gets bad. 

Grant Downes stated that they need to have a zoning meeting.   The biggest concern is the rental properties and zoning. 

Alan Tozzi spoke about a call from the person who purchased the lot in front of the grange.  The owner of the property found that there was a 60 foot right of way from 1945 through the property to extend Harrison Street.  A discussion followed regarding the easement and what would be the right way to go about this.  They will come back after the zoning committee meets. 

COMMITTEE REPORTS 

PARKS AND PUBLIC BUILDING:  Mayor Boyd read Eric White’s report.  He is getting final estimates for the village hall so that Mayor Boyd can make the proposal to the Stark Foundation.  The clean-up day went well.  Appreciation is expressed to Sandy Valley Sanitation. 

SAFETY:  Grant Downes read the safety report from September 2020:  East Sparta, 194.5; Magnolia, 266.5; Magnolia traffic stops 14; East Sparta 6.  Magnolia traffic arrests 0; East Sparta 0.  Magnolia felony arrests 0, East Sparta 0.  Magnolia calls for service 10; East Sparta 10; Agency assists:  1.   

Chief Hager reported that the new radar gun is working well.  Four citations in the Village.  There is one potential police vehicle that they are getting more info on.  It is similar to the Ford Explorer.   

Chief Hager presented a junk vehicle list.  All of the vehicles listed on the report have been resolved expect one. 

The new police contract with East Sparta is at East Sparta for their review.   

Chief Hager interviewed two candidates for Patrolmen 2^nd Class.  They are Hunter Anthony and Connor Watson.  See Ordinance 20-20-13 below.   

FIRE:  Don Nicholson reported that 5 Magnolia firefighters went to the fire at Colfor Manufacturing. The department will apply again for the MARCS radio grant.    

Trick or Treat will be held on Saturday, October 31 from 5:30 to 7:00 p.m.  There will be no bon fire.  

For Christmas – the department is proposing to have a drive-thru with Santa instead of the normal program.  It will be held on December 12 from 10 a.m. to Noon. 

CEMETERY:  Claudia Rogers reported that $850 was collected during the month of September.   

UTILITIES:  Scott Noble was not present.  He sent a report that the street lights have been inspected, and 5 outages were resolved.  

FINANCE: Jim Miller reported there was a special meeting for the use of COVID funds.   

Sound system ordered from Gattuso’s.  Everything is in stock except for wireless mic system.   

Safety committee and mayor have met.  ES is willing to increase to $35 per hour instead of $25.  Looking at all costs involved (wages, benefits, etc).  Proposing first of the year increase of 10% for all officers.  All of this is contingent upon if East Sparta accepts the new contract. 

Motion by Grant Downes to accept the proposed 10% raise (contingent on the acceptance of the contract by East Sparta).  The motion was seconded by Jessica Miller.  All Ayes. 

Jim reported that the Fire Department building loan was been paid off as of October 1, 2020.  He is looking into the State of Ohio grant repayment also.   

The Street Paving loan will be paid off by October 20.  

COVID funds – possible use for police payroll.   

Transfer of Funds: 

General Fund to General Fund 

• A01-7-D-240 to A01-7-I-234:  $1600.00 
• A01-3-B-250 to A01-3-A-240:  $2,000.00 
• A01-7-D-211 to A01-3-A-240:  $3,500.00 
• A01-7-B-240 to A01-7-X-234:  $200.00 
• A01-7-E-235 to A01-3-A-240:  $700.00 
  
  Cemetery Fund to Cemetery Fund 
• B03-2-A-240 to B03-2-A-211:  $1,000.00 

Grant Downes made the motion to approve the transfer, which was seconded by Claudia Rogers.  All Ayes. 

STREETS AND ALLEYS: Jessica Miller reported that she hopes to get a grant from the Municipal Grant fund to replace catch basins and repair sidewalks along Harrison and Main.  Grant Downes asked about the sidewalk in front of a property on Main Street.  She is hoping the grant will cover that. 

There was a water main break on Carrollton Street and now there is a hole in the center of the street.  Gravel has been put in the hole for now so that it can be watched to see if it expands.   

The alleys will be chip and sealed the end of October or beginning of November by Youngblood paving. 

SOLICITER’S REPORT:  No report 

CONSIDERATION OF ORDINANCES:   

ORDINANCE 20-20-10 

Accepting the rates for Carroll County from the County Budget Commission: 

Motion by Jim Miller 

Second by Claudia Rogers 

All Ayes 

ORDINANCE 20-20-11 

Accepting the rates for Stark County from the County Budget Commission: 

Motion by Jessica Miller 

Second by Grant Downes 

All Ayes 

ORDINANCE 20-20-12 

Amendment to appropriations to include monies collected from the CARES Act. 

Motion by Jim Miller 

Second by Grant Downes 

All Ayes 

ORDINANCE 20-20-13 

Grant Downes made a motion to hire Patrolmen 2^nd class Hunter Anthony and Connor Watson.  Claudia Rogers seconded the motion.   All Ayes 

RESOLUTION 20-20-01 

Claudia Rogers made a motion to certify to the County Auditor the amounts received for the renewal of the 3-Mil tax levy.  Jim Miller seconded the motion.  All Ayes. 

Motion by Claudia Rogers 

ACTION ON BILLS:  Grant Downes made a motion to pay bills in the amount of $45,129.61.  The motion was seconded by Jessica Miller.  All Ayes. 

MAYOR’S REPORT:  Mayor Boyd reported that the online store is open for T-shirts. Reached out to Dell for municipal pricing for lap tops.  Will have to look at Plan B and Plan C. 

Claudia Rogers made a motion to adjourn.  The meeting was adjourned at 9:00 p.m. 

Meeting adjourned at 9:00 P.M 

__________________________                                                __________________________ 

Travis Boyd, Mayor                                                                          Molly B. Murphy, Fiscal Officer 

Village of Magnolia Special Meeting October 8, 2020 

Mayor Travis Boyd called the meeting to order.  Present were council members Jim Miller, Jessica Miller, Scott Noble, Claudia Rogers, Eric White, Mayor Boyd, and Fiscal Officer Molly Murphy.   

USE OF CARE ACT FUNDS 

Mayor Boyd began the meeting by talking about possible uses for the CARES ACT funds.   He has spoken to many people to make sure we are doing the right thing.  We can use the funds for police salaries.  He has a copy of the justification letter from the City of Canton.   

UVC LIGHTS 

Jessica Miller reported about the hand held LED sanitizing lights.  The costs is $600 each.   

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $1,800.00 for the purchase of three (3) LED lights from Apache.  The motion was seconded by Jim Miller.  5 yes votes (Grant Downes not present) 

SOUND SYSTEM 

Jim Miller reported that he received quotes from both Pelligrino’s and Gattuso’s for the sound systems.   Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $3,145.00 to purchase the sound system from Gattuso’s Music and More.  Jessica Miller seconded the motion.  5 yes votes 

Claudia Rogers made a motion to authorize CARES ACT FUNDS not to exceed $15,000 for picnic tables and benches for the village parks.  The motion was seconded by Grant Downes.  All Ayes. 

MOTION TO ADJOURN 

Eric White made a motion to adjourn.  Jim Miller seconded the motion.  The meeting was adjourned. 

__________________________                                            __________________________ 

Travis Boyd, Mayor                                                                 Molly B. Murphy, Fiscal Officer 

MINUTES 

MAGNOLIA VILLAGE COUNCIL SEPTEMBER 9, 2020 REGULAR COUNCIL MEETING 

The Regular Meeting of Magnolia Village Council was called to order on September 9 at 7:00 p.m. at the Magnolia Fire Department by Mayor Travis Boyd. Members present were Jim Miller, Grant Downes, Jessica Miller, Eric White, Molly Murphy.  Also present were Mat Hawk, Jay Herstine, Chief Hager, Tim Costello, Residents Mr. & Mrs. Bartlett. 

Jim Miller made a motion to excuse council members Claudia Rogers and Scott Noble.  The motion was seconded by Eric White.  Vote:  4 yes votes from the members present. 

 VISITOR’S COMMENTS:  Mr. Bartlett asked if there was an update on the alley issue from last month.  A discussion followed regarding the road pins.  They were not sure about the markings that were marked.  If gravel is put in, they wanted to make sure the alley didn’t encroach on their property. 

MINUTES:  Jessica Miller made a motion to accept the minutes from August 12 as presented. Eric seconded the motion.  All Ayes. 

FISCAL OFFICER’S REPORT:   Jessica Miller made a motion to accept the Fiscal Officer’s report as presented.  The motion was seconded by Grant Downes.  All Ayes. 

MAT HAWK’S REPORT:  Mat Hawk reported that mowing has picked back up; the catch basins are being cleaned; and two metal support beams in the garage need to be looked at, because the support columns are rusted out.  Trushel welding will be looking at it.   

The valves in the new sprayer all broke, because they are plastic.  The manufacturer said that it is a defect so they sent new ones.   

He has been doing maintenance on truck and on mower.  The truck will be undercoated this fall.  The fire department recently replaced back tires on the rescue truck so those tires will be put on the village truck.   

He asked about Comp time.  Eric White and Jim Miller said that they discussed this before.  It is not yet set up in the system, so he will have to keep track of comp hours separately.  The new payroll will be in place by the beginning of the year, so then it will be kept track of in the system. 

ADDITIONS TO BUSINESS:   

Jessica Miller talked about getting in touch with Quad and Tri-Division regarding items that they could use that could be purchased with the COVID funds.  The fire department and police want hand sanitizers.   A discussion followed regarding possible ways to spend the money. 

OLD BUSINESS:  Jim Miller reported about Dan Joseph is still working on the edging and painting the roads at the stop signs.  He expressed appreciation for the great work that Dan is doing.  Jim asked Mat Hawk if the signs for recycling arrived?  Answer:  Yes. 

NEW BUSINESS:   Zoning:  Grant Downes presented a zoning report.  He would like to set up a public meeting regarding the info on the report, so that an ordinance could be set up. 

COMMITTEE REPORTS 

PARKS AND PUBLIC BUILDING:  Eric White reported that he forgot about scheduling the clean up day.  The new date is October 10 from 8 to noon.   

A motion made by Eric White and seconded by Jim Miller to assist the Sandy Valley Baseball Association by contributing $1,500 for the metal roofs on the dugouts.  All ayes. Eric will ask them to send an invoice for the amount so that we would have a paper trail.   Mayor Boyd asked that the BB Association write a letter to the village letting us know that they could not have fundraising due to COVID19.  The total cost is $4,440 to put metal roofs on all of the dug outs.   

Eric asked about the Pavilion roof.  Jim feels that there is enough in the budget to move forward with the roof on the pavilion only. 

The Stark County Foundation needs to have three estimates for the village hall windows and painting, and Eric said that it is difficult to get contractors to come out to give the estimates.  He will work on getting them so we could submit the request. 

Jay Herstine brought up the pillars in front of the fire station.  Jim Miller stated that he brought up the subject at the Historical Society meeting and Mark Wadsworth, Historical Society member, said that he would look at them with the Historical Society’s blessing.  Mark found concrete tops for $30 per piece.  Eric is more than willing to have Mark do that if he wanted to.   

SAFETY:  Grant Downes read the safety report from August 2020:  East Sparta, 204.5; Magnolia, 239.5; Magnolia traffic stops 16; East Sparta 6.  Magnolia traffic arrests 0; East Sparta 0.  Magnolia felony arrests 0, East Sparta 0.  Magnolia calls for service 19; East Sparta 16; Agency assists:  2.   

The new radar gun is in service.  East Sparta will pay half and Magnolia will pay half. The department started using it on September 1. 

Chief Hager delivered 18 junk vehicle sheets to area residents. 

The Dodge was in for service again, at a price of approximately $500.  Chief Hager would like to start looking for a newer vehicle. 

The antenna at the south end of the building at the village hall is falling down and should be taken down soon.    

The ODOT oil and gas permit is due next Wednesday.  Grant is working with Katie and Quicksol.   

There was a request for possible village projects for an upcoming Eagle Scout project.  Grant will tell them to reach out to Eric White. 

Grant has been doing research on what other communities are doing about Trick or Treat.   A discussion followed.  Jim Miller made a motion to hold Trick or Treat on Saturday, October 31 with suggested guidelines.  Jessica Miller seconded the motion.  All Ayes. 

CEMETERY:  Claudia Rogers was absent.   Tim Costello reported that $2,400 was collected.  There was a $200 donation from Judy McQueen. 

Caleb Fornash washed the cemetery shed and did repairs with it.  Steve Loomis will contact the company that made the sign because it is starting to fade. 

Safety issue – headstones that have bad foundations and are starting to topple.   A discussion followed. 

UTILITIES:  Scott Noble was absent. 

FINANCE:   Jim Miller reported that amounts will need to be transferred.  He made a motion to transfer funds from Parks, Repair of Tennis Courts $2,000 to Parks – Maintenance.  The motion was made by Jim Miller and seconded by Grant.  All Ayes. 

STREETS AND ALLEYS:   Jessica Miller reported that the Village does not have an ordinance regarding digging up roads.  She will work with the committee to come up with something. 

SOLICITER’S REPORT:  Kevin L’H sent a report about the alley in the cemetery. (attach email)   

CONSIDERATION OF ORDINANCES:   None 

ACTION ON BILLS:  Grant Downes made a motion to pay bills in the amount of  $25,684.52 as presented.  The motion was seconded by Jessica Miller.  All Ayes. 

MAYOR’S REPORT:  Mayor Boyd reported that the board has already discussed everything that he planned to discuss.     

ADJOURN 

Eric White made a motion to adjourn the meeting, which was seconded by Jim Miller.  The meeting adjourned at 9:45 p.m. 

__________________________                                            __________________________ 

Travis Boyd, Mayor                                                                 Molly B. Murphy