Council Meeting Summary: December 9th, 2020

The regular meeting of Magnolia Village Council was called to order on December 9 at 7:00 p.m. by Mayor Travis Boyd. Members present were Grant Downes, Jessica Miller, Jim Miller, Claudia Rogers, Eric White, and Molly Murphy.  Others present were Chief Hager and Kevin L’Hommedieu. The meeting was held via Zoom due to COVID19 restrictions.

Eric White made a motion to excuse Scott Noble from the meeting.  The motion was seconded by Grant Downes.  All Ayes.

VISITOR’S COMMENTS:  None

OLD BUSINESS:

ORDINANCE 2020-14

Fire Contract:  $28,000 from 1/1/2021 – 12/31/2021 (second reading).  Motion by Jim Miller to approve the contract, which was seconded by Grant Downes.  All Ayes.

Jim Miller made a motion to suspend the rules and pass on emergency basis/second reading.  The motion was seconded by Grant Downes.  All Ayes. 

ORDINANCE 2020-15

Fire Supplemental Contract:  $1,770.99.  Motion by Jim Miller to approve the contract, which was seconded by Jessica Miller.  All Ayes.

Grant Downes made a motion to suspend the rules and pass on emergency basis/second reading.  The motion was seconded by Claudia Rogers.  All Ayes. 

ORDINANCE 2020-16

Jim Miller made a motion to place a 3-mil renewal levy on the ballot on May 2021.  The motion was seconded by Jessica Miller.  All Ayes. 

Jessica Miller made a motion to suspend the rules and pass on emergency basis/second reading.  The motion was seconded by Grant Downes.  All Ayes. 

ORDINANCE 2020-17

Jim Miller made a motion to accept the Temporary Appropriations as presented, which was seconded by Jessica Miller.

Grant Downes made a motion to suspend the rules and pass on emergency basis/first reading.  The motion was seconded by Claudia Rogers.  All Ayes. 

ORDINANCE 2020-18

Jim Miller made a motion to allow ODOT to maintain state highways in the village, including paving, potholes, snow plowing, signage, painting, salting, etc. in the village.  The motion was seconded by Grant Downes.  All Ayes. 

Eric White made a motion to suspend the rules and pass on emergency basis/first reading.  The motion was seconded by Jessica Miller.  All Ayes. 

ORDINANCE 2020-19

Claudia Rogers made a motion for the police pay increase of 10% to be effective starting with the first full pay period in 2021.  This is the third reading.  The motion was seconded by Eric White.  All Ayes. 

RESOLUTION 2020-03

Jim Miller made a motion to accept the following transfers as presented.  Jessica Miller seconded the motion.  All Ayes. 

 $2,500 from A01-1-A-220 (Police Travel) to A01-1-A-211 (Police Salaries)

$800 from A01-1-A-220 (Police Travel) to A01-1-A-212 (Police Benefits)

$7,000 from A01-6-B-240 (Street Maintenance) to A01-3-A-240 (Parks)

$525 from A01-7-I-234 (State Auditor’s Fees) to A01-5-D-231 (Sanitary Sewer Utility)

MINUTES:  Jim Miller made a motion to accept the minutes from the November regular meeting, which was seconded by Eric White.  All ayes.

FISCAL OFFICER’S REPORT:   Eric White made a motion to accept the report as presented, which was seconded by Claudia Rogers.  All ayes.

MAT HAWK’S REPORT:  No Report

Jim Miller reported that the informational sign has been installed near the recycling bin.

Jessica Miller asked if we were able to pay employees during COVID related absences using CARES ACT funds.  Kevin L’Hommedieu will check into that issue and will report back.

ADDITIONS TO BUSINESS:  None

COMMITTEE REPORTS

PARKS AND PUBLIC BUILDING:  Eric White reported about benches and picnic tables being purchased through CARES ACT funds.  The original amount allocated was $15,000, but he found that 21 tables and benches would be $20,410.  Jim Miller made a motion to increase the amount to $25,000 to allow for freight, which was seconded by Grant Downes.   All ayes

The tables are all recycled plastic tables.  There will be 6 in-ground benches (2 by town hall; 2 by mausoleum; 2 by fire station);  4 benches with back and arm rest that will not be built in (in front of Tozzi’s and downtown area); 3 benches with no backs for playground areas.

 Pillar repairs at the fire station – waiting for tops to come in.

The Parks committee needs to discuss the placement of the Bike Safety Town for kids, and needs to come up with ideas for other areas. Committee members are Eric White, Claudia Rogers, and Scott Noble.

Marianne Beck funds:  Mayor Boyd stated that Ms. Beck is interested in having a water fountain/bottle refilling station/dog watering station at the parks.  Eric reported that there are water fountains in the park downtown, but there are none at the other parks.

The two estimates for replacement of the village hall windows.  Two contractors did not bid to the same specification.  Eric had them requoted for installation/trim work/tempered glass.  The project was rebid and Clevenger was $22.00 more per window than Lancaster.  Jim Miller asked if the work could be split between both contractors.  Eric said he will ask if the contractors will work together or if they could split the work.

SAFETY:  Grant Downes reported that the water department will meet on December 14 at 10 a.m. at the fire station.  Lead service line replacement – Health Department said that there is money available if any such lines need to be replaced.

Grant asked if there needs to be policies regarding the use of the computers.  Kevin L’Hommedieu will check into that issue and will report back.

Chief Hager did not have his monthly report due to his illness, but the numbers have been running the same.  There was an issue with one of the garage door openers, and they found that the gears are stripped and need to be replaced.  A company will come this week to replace the faulty opening and service the other doors.   

Grant Downes reported that Alan Tozzi would like to step down as zoning inspector.  A zoning meeting is on hold for now, but will probably be scheduled after the first of the year.  

CEMETERY:  Claudia Rogers reported that no money was collected for the cemetery during November, 2021.

UTILITIES:  Scott Noble was not present.  Grant Downes had asked Scott if he had heard anything from Columbia Gas regarding updates on the gas line replacement project.  He reported that no one has heard anything. 

Some utility poles are being replaced by AEP in the village.

FINANCE:   Jim Miller reported that he has emailed the administrators of the fire loan to verify the numbers, but has not heard back yet.   The Bank of Magnolia fire department building loan has been paid off.  He explained the COVID fund usage. 

Jim Miller made a motion to increase Mat Hawk’s pay by 50 cents an hour, beginning with the first full pay period in 2021.  Jessica Miller seconded the motion.  All Ayes.

Eric White made a motion to suspend the rules and pass on emergency basis/first reading

Claudia Rogers seconded the motion.  All Ayes. 

STREETS AND ALLEYS:   Jessica Miller reported that she would like to get another quote for alley paving. 

Jessica is waiting on an answer from the Lidderdale’s regarding the sidewalk/alley repair. 

A property on Smith Avenue is for sale, and the owners connected to the sewer, so the road needs to be repaired.  It will either be done this week, or if not, it will be repaired in the spring.

SOLICITOR’S REPORT:  None

CONSIDERATION OF ORDINANCES:   Above

ACTION ON BILLS:   Eric White made a motion to pay bills in the amount as presented.  The motion was seconded by Claudia Rogers.   All Ayes.

MAYOR’S REPORT:  Mayor Boyd encouraged everyone to keep those affected by COVID in their prayers and to keep safe.  The meeting with Marianne Beck has been postponed, because she has tested positive for COVID.  The village newsletter has been published and is available at the post office and the Nest.  Grant Downes will post it to the webpage and Facebook page.

Much appreciation is expressed to both Nikki Boyd for working on and publishing the newsletter and to Average Joes for help with putting up the Christmas wreaths! 

ADJOURN

Claudia Rogers made a motion to adjourn the meeting, which was seconded by Jim Miller.  The meeting adjourned at 9:10 p.m.

Travis Boyd, Mayor                                                 Molly B. Murphy, Fiscal Officer

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