MINUTES
MAGNOLIA VILLAGE COUNCIL
REGULAR COUNCIL MEETING AUGUST 8TH, 2018
The Regular Meeting of Magnolia Village Council was called to order on August 8th, 2018 at 7:00 P.M. by Mayor Robert Leach. Members present were Jim Hunter, Jim Miller, Grant Downes, Claudia Rogers, Jessica Miller and Eric White. Also present were Police Chief Jeff Hager and Solicitor Kevin L’Hommedieu.
Public Hearing – David Miller owner of the property at 316 Elson St. was in attendance. His property has been declared a public nuisance. The structure on his property is in deteriorating condition, barn is not secure, children can get into the building and a vehicle is on the property. Mr. Miller said that he has secured the tarp on the vehicle and the barn will be secured within 60 days. Hunter moved and Rogers seconded to give Mr. Miller 60 days to secure the property. All ayes.
Minutes – Downes moved and White seconded to approve the minutes of the July 11th, 2018 Meeting with one editorial change and the Work Session on July 26th, 2018. All ayes.
Clerk-Treasurer’s Report – White moved and Jessica seconded to approve the Clerk-Treasurer’s Report. All ayes.
- Mat Hawk’s Report – Mat reported that he has been getting ready for Canal Days. The pot holes on Lynwood were taken care of and has been repairing the swings, has 3 to go. The catch basin on Harrison St. has been repaired. There are issues with the slides. There is an issue with the signs being moved. He is keeping up with the mowing and has been using a lot of weed killer in the parking lots. Baseball fields really looked bad, they used all the weed killer in one area, he is trying to make them look more presentable. Will look at the areas around the new fire station on Thursday morning.
Old Business
- Blue Star Memorial – The dedication of the Blue Star Memorial will be Thursday at 6:00 P.M. at the new fire station.
- Fiscal Officer Position – Mayor Leach appointed Kathy Sickafoose Fiscal Officer in Training at $500.00 a month until she is familiar with the job. Miller moved and Rogers seconded to hire Kathy Sickafoose to this position. All ayes. Ord. #8-18-14. Hunter moved and Downes seconded to suspend the statutory rules and pass on its first reading. All ayes.
- Fire Station Dedication – The dedication ceremony will be September 30th, 2018 at 2:00 P.M. They are all moved into the new fire station except for a few items that will be moved after Canal Days.
New Business
- Community Development Block Grant – Training Session will be held on August 29th, 2018 at the Stark County Regional Planning Commission. Jim Hunter will attend.
Committee Reports
- Cemetery Chairperson Rogers reported that $500.00 was received for July. Rogers reported that Sonny was late preparing for the cremains burial for members of her family.
- Utilities Chairperson Jessica Miller had no report.
- Finance Chairman Miller moved and Rogers seconded to approve the 2019 Budget in the amount of $1,046,202.00. All ayes.
- General Fund $260,000.00, Cemetery Fund $20,000.00, Police Levy Fund $29,600.00, Fire Levy Fund $31,695.00, Fire Levy Bldg. Fund $52,000.00, Street Construction $46,000.00, State Highway $10,500.00, Stark Cty. Permissive Tax $1,900.00, Selective Traffic Enf. Fund $12,000.00, Carroll Cty. Fund $1,100.00, Beauty Fund $5,000.00, Enforcement & Education Fund $700.00, Drug Law Enf. Fund $4,500.00, Motor Vehicle License Tax Fund $12,500.00, Police Equipment Fund $600.00, Continuing Police Training $5,000.00, Water System Revenue Fund $242,000.00, Water Operation & Maintenance Fund $192,000.00, Water Improvement Project Fund $117,000.00, Capital Project- Storm Sewer Fund $1,578.00, Law Enf. Trust Fund $529.00.
- Miller reported that according to the green sheet received from St. Cty. Auditor the Fire Dep. could be receiving a little more money this year and more next year. Miller said we could probably spend $50-$60,000.00 on paving this year. Bo was less optimistic about the overlay system. Possibly do all 3 streets and borrow the money, all 3 will cost approximately $75,000.00.
- Streets & Alleys Chairman Downes reported that he will be out of town for the September meeting. Downes questioned the area that goes across N. Main towards the levee near Chey Schubert’s house, is it a village alley? Yes, it is. Stark County Health Dept. will be spraying for mosquitoes this evening. Mat repaired one catch basin on Harrison St. and he has one more to do. Caleb has been cleaning curbs on High, Harrison, Carrollton and Elson Streets. Downes suggested that when the new Fire Dept. Bldg. Levy is completed in in 2020 that council put a street and road levy on the ballot to repair the streets.
- Parks & Public Buildings Chairman White reported that there are 2 slides at the down town park. The slides have a crack in them at the bottom of the slide. White will look at prices. A child went through the little dump truck and White repaired it. The trees in the park are done. All dead branches were removed, and oak trees were trimmed. Ball Assoc. has replaced the roofs on the equipment buildings and dugouts at the fields on the old school grounds. Council will pay for ½ of the roofing materials. White will get the amount from the Ball Assoc. and we will see if we can pay for ½ of it. Park restroom renovations have been completed. Vanity for village hall restroom is still to be completed. Dredging of the canal cost the village $150.00, total cost was $300.00. Stark Parks cleaned the mill pond, Bob Fonte was down, and he said it was not acceptable and they worked on it more. The mill will be open for Canal Days.
- Safety Chairman Hunter reported that East Sparta had 126 hrs. = $3,450.00. Hager reported that Patrolman Kyle Wood resigned on 8/3/18. Jessica Miller questioned why the cruiser was running while a patrolman was in Taggart’s.
Solicitor’s Report – Will be on vacation on Sept. 12th, 2018.
Consideration of Ordinances
- Jessica Miller moved and Downes seconded to pass Ord. #8-18-9 Appropriation Ord. to Transfer Funds. All ayes. Miller moved and Jessica Miller seconded to suspend the statutory rules and pass on its first reading. All ayes.
- Jessica Miller moved and White seconded to pass the 2018 Model Ohio Municipal Code Ordinances #8-18-10 Administration Code, 8-18-11 Traffic Code and 8-18-12 General Offenses Code. All ayes. Miller moved and Hunter seconded to suspend the statutory rules and pass on its first reading. All ayes.
- Miller moved and Hunter seconded to pass Ord. #8-18-13 Ordinance Authorizing the Mayor to Appoint Full and Part-time Auxiliary and Special Police Officers. All ayes.
Rogers moved and Downes seconded to suspend the statutory rules and pass on its first reading. All ayes.
- Rogers moved and Downes seconded to suspend the statutory rules and pass on its first reading. All ayes.
Action on Bills
- Miller moved and Hunter seconded to pay the bills as presented by the clerk. All ayes.
Mayor’s Report
- Mayor Leach will be attending the SCOG Free Training Seminar on August 17th, 2018 from 1:00 – 2:30 P.M.
- Rogers moved and Downes seconded to pass Resolution #8-018-2 Approval of the Stark-Tuscarawas-Wayne Joint Waste District’s Amended Draft Solid Waste Management Plan. All ayes.
Village Computer System
- BPA will buy Lorrie a new computer for the water bills but would like to keep the printer and monitor that she has. Miller discussed purchasing a new printer at the cost up to $500.00. Jessica Miller said she has a monitor that the village could use.
Bo Hysong – Hysong Consulting
- Bo Hysong attended the meeting and will prepare bid packages for the resurfacing of North Lynwood St., South Lynwood St. and North Elson Street.
Discussed using 2 ½” overlay over existing street. White questioned the drainage on Elson Street. Bids will be opened at a Special Council Meeting on September 19th, 2018 at 7:00 P.M. Clerk will put bid in the paper for 3 weeks.
Meeting adjourned at 8:50 P.M.
_______________________________ ________________________
ROBERT LEACH, MAYOR Lorrie Clevenger, Clerk
Village of Magnolia 